27-PY2026 New Construction Development Infill Property RFP Scoring Sheet.pdf

PROPOSER

NAME

EVALUATION CRITERA

Total

Possible (Up To)

Total

1. DEVELOPER CAPACITY/QUALIFICATIONS, APPROACH AND ABILITY (Up to 30 points maximum)

PROJECT TEAM EXPERENCE 15

Overview and history of the organization. History of ownership/owners/legal structure of the organization, including Certificate of Good Standing from the Secretary of State.

Tax Clearance Certificate from the Department of Revenue, or an equivalent certification. Please note if the proposer is a special or single purpose entity, the application must include the information for each sponsor, partner, and equity member.

Project narrative that describes the proposer’s capacity to complete the project on time and within budget.

Specific details, project requirements, milestones, begin & complete dates (= 1 pt);

Lack details or no timeline (= 0 pts)

Portfolio outlining the experience of the organization’s development team/partners, professionals, subcontractors, and specific responsibilities of each, with examples of successfully completed projects.

• 3+ years’ experience–team members identified (= 1 pt)

• No applicable experience (= 0 pts)

Description of the specific abilities of the organization relative to the proposed project’s success.

• Specific details (= 1 pt); Lack details (= 0 pts)

Proposer has provided specific information for a minimum of three (3) successfully completed affordable housing multi-family rental projects or a minimum of one (1) single family housing development with at least ten (10) single family homes which includes the following:

• Explanation of how previously developed projects listed were managed by staff, outsourced staff, partners, general contractors etc. (= 5 pts)

• Legal and financial documentation on completed projects, i.e., legal surveys or sketches, architectural renderings, and site plans and photos of the final project. (=5 pts) No specific information provided (=0 pts)

PY 2026 New Construction Development of County Owned Infill Property

Scoring Sheet

EVALUATION CRITERA

Total

Possible (Up To)

Total

EXPERIENCE OF NEW PROPOSERS – SCORE NEW PROPOSERS ONLY 15

Proposer’s project team experience with similar development projects similar to the one proposed.

Project Team has:

• 5+ years project experience in Hillsborough County (= 15 pts)

• 3+ years project experience in Hillsborough County (= 12 pts)

• 3+ years project experience with other local government or another agency (=

9 pts)

• 2+ years project experience in Hillsborough County (= 6 pts)

• 2+ years project experience with other local government or another agency

(=4 pts)

PERFORMANCE OF PAST SUBRECIPIENTS – Most recent project within last three (3) Program Years – SCORE PAST SUBRECIPIENTS ONLY (Score Provided by AHS) 15

Projects met all accomplishments with no funds returned and timely close-out (= up to 9 pts)

For the most recent project within the previous three (3) program years:

• Project accomplishments unmet (=deduct 3 pts)

• Delayed or untimely project(s) Closing (=deduct 3 pts)

• Funds returned for reallocation on incomplete or completed project(s)

(=deduct 3 pts)

Quarterly reporting on time (=2 pts); Reporting late/No reporting (= 0 pts)

Monitoring & compliance issues, findings or concerns.

No findings or concerns (= 4 pts) Compliance issues resolved (=2 pts)

2. DEVELOPMENT PROPOSAL AND PROJECT READINESS/ABILITY TO

PROCEED (Up to 3 points each item) 30

Check

Preliminary site plan and/or architectural rendering depicting access, parking, building footprint, building height, square footage, open areas, unit bedroom and bathroom breakdown.

Preliminary schedule that includes:

• Permitting and approvals from federal, state, or local agencies.

• Time frames for any contemplated requests for other federal, state or local resources.

• Timeline of initiation, construction phasing, completion and opening of proposed project.

• Additional major milestones with proposed major responsibilities.

• Plan to ensure proposed project is completed and occupied within 36 months after the agreement is executed.

Specific details, project requirements, milestones, begin & complete dates (= 3 pts); General timeline details (= 2 pts); Lack details or no timeline (= 0 pts)

Total

Possible (Up To)

Total

Explanation of compatible zoning district or plans to modify zoning district.

Zoning compatible (= 3 pts) Zoning not compatible, specific plan to modify & timelines-milestones (= 2 pts) Zoning not compatible, general plan to modify & timelines (= 1 pt) Zoning not compatible, no plan or timelines (= 0 pts)

Listing of design, construction and completion guarantees and warranties that will be obtained for all work proposed on the land.

Design/construction plans with materials, practices, and energy/water conserving infrastructure.

Exterior building elevations with massing, openings, materials, colors, and related elements.

Elevations and other architectural elements are consistent with County’s development expectations.

(3 points awarded only if indicated by the County in the Site & Subdivision Pre-Submittal Conference notes).

Summary of preliminary facilities plan to identify number of units, amenities on site (if any), square footage, total parking spaces, parking allocations (shared or exclusive) and types of parking (structure or surfaced).

Narrative describing the plan for long term ownership and management for multi-family rental property or describing the plan to ensure 30-year affordability for single family homeownership

Specific details (= 3 pts); General details (= 2 pts); Lack details (= 0 pts)

Land Development Site and Subdivision Pre-Submittal Conference and documentation provided.

Meeting attended/all requested documentation provided (=3 pts); Meeting attended/partial documentation provided (=2 pts); Meeting scheduled; not attended/completed conference application form provided (=1 pt); Meeting scheduled/meeting not attended/no documentation provided (=0 pts)

3. PUBLIC BENEFIT (Up to 5 pts each item) 20

Check Projects exclusively dedicated for persons with special needs or the homeless may only be submitted by a non-profit entity who ordinarily provide wrap around services. Properties with only a portion of their units set-aside for these categories may be submitted by any proposer.

Project targets special needs households in whole or in part.

Project provides housing for residents that are at risk of homelessness, homeless or emerging from homelessness.

Project prioritizes strategies to remove barriers to attaining housing, i.e., application fees, deposits, income requirements, credit screening, etc.

(At least 10% of the units target low barrier access to securing the affordable rental unit).

50% of the units are developed for households at or below 50% AMI.

Total

Possible (Up To)

Total

4. LEVERAGING (of External Funds) – (Score Provided by AHS) (Up to 20 points) 20

Check Twenty-five (25%) of the development and construction costs of the project is required to be leveraged by external funds

To what degree is the Proposer leveraging dollars for this project.

50% or more of the project is leveraged by external funds (=20 pts) 40-49% of the project is leveraged by external funds (=16 pts) 30-39% of the project is leveraged by external funds (=12 pts) 26-29% of the project is leveraged by external funds (=8 pts)

5. FINANCIAL DOCUMENTATION (Score Provided by AHS) (Up to 1 point each item) 10

Check

Financial statements and Notes as required by the Additional Required Documentation section.

Financial references for at least three (3) successful past developments and Banking references, including letters of good standing from previous lenders.

Letters from lending institutions, not more than three months old, that demonstrate the existence of liquid assets or suitable unencumbered lines of credit to carry out the predevelopment activities provided. Evidence of the entity’s liquid assets or some acceptable form of equity shall be equal to the equity requirements of the prospective construction lenders.

Preliminary business plan that includes a conceptual overview of how the developer would propose to structure, finance, develop and manage the project, the options for leveraging the County’s property and long-term affordability terms of the development provided.

Financing plan of the project including identifying the source(s) and amount of debt and equity to be used to capitalize the project and the relationships (e.g., outside lender, quasi-governmental agency, etc.) of the entities providing funding.

Five (5) year pro forma that identifies capital reserves, debt payments, and any other obligations during this period. The proforma should include a cash flow analysis for the duration of the project, including but not limited to estimates of costs, operating expenses, capital reserves including maintenance/replacement and re-tenanting reserves, net operating income, debt service, partnership percentages, disposition benchmarks, annual vacancy factor, stabilized NOI, calculations of net present value, and internal rate of return.

Construction budget detailing anticipated pre-development costs, and hard and soft costs from construction through occupancy.

Operating budget that includes sources and anticipated amounts of working capital to cover operating costs and to adequately maintain operations from the start-up through completion.

Total

Possible (Up To)

Total

Letters of commitment and contact information for all committed funding sources that are external to the organization provided.

Organizational chart with each entity’s percentage of ownership share in the project.

6. FINANCIAL CAPACITY (Score Provided by OMB) (Up to 20 points maximum) 20

Check Proposer has been reviewed by the County’s Office of Management and Budget, resulting score up to 20 points. Topics of consideration:

• Did the proposer provide the required financial statements along with the accompanying audit opinion letter (if applicable) and Notes to the statements for the two most recently ended fiscal years?

• Are the proposer’s financial statements recent enough to provide insight into the organization's current financial position?

• Does the proposer show financial oversight and internal controls?

• Can the proposer achieve income stability by demonstrating capacity to generate income?

• Does the proposer show responsible stewardship of resources it has received?

• Are there adequate management practices in place for financial reporting?

• Is the proposer able to carry out its mission in a stable and effective way that will ensure project completion?

• Is the proposer’s Current Ratio (Current Assets vs. Current Liabilities) equal to or greater than 1?

• Does the proposer have at least 90 Days Cash on Hand? (industry average is

90 days)

• Is the proposer’s Debt Ratio low enough that debt-related costs do not jeopardize its ability to conduct normal business operations or pay normal operating expenses?

• Is the proposer’s Reliance on Grants and Government Ratio sufficiently low to suggest that the organization can continue operations if governmental revenue sources decrease by a material amount or in their entirety?

• Does the proposer’s General, Administrative and Fundraising Cost Ratio indicate that the majority of revenues are being used for direct program services and to carry out the organization’s mission?

• Does the proposer’s Profitability Ratio indicate that the organization is generating annual income equal to or in excess of annual expenses?

TOTAL POINTS 130