27-Attachment EE - Bid Bond and Bid Check Authorization Form.pdf

BID BOND CONFIRMATION AND BID CHECK RETURN AUTHORIZATION FORM

When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002.

Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.

If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids.

If an RFP, all bid checks will be retained by the Office of the Purchasing Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.

Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:

1. we are an unsuccessful bidder, or

2. a performance bond, and payment bond, if required, has replaced the bid check, or

3. upon completion of contract.

_______Bid Bond Submission (Complete required information within Section A)

_______Cashier’s Check Submission (Complete required information within Section B)

Bid for:

Section A – Bid Bond Number , Surety Name

Dated in the amount of $____________________.

Section B - Cashier's Check Number , Drawn on

Bank of , Dated in the amount of $____________________.

Name:

Business Address:

Signature:

Mailing Address:

City & State: Zip Code:

Telephone: _____________________ Email:

For Use of County Clerk/Purchasing Agent Only:

Date Check Mailed: By:

Ledger Number: Dept:

Revised 3/24/21

BID GUARANTY AND PERFORMANCE/PAYMENT BOND

INFORMATION AND REQUIREMENTS

A guaranty shall be submitted with each bid that the bidder will execute and furnish a performance and/or payment bond within ten days after award of the contract and receipt of performance/payment bond application form. Guaranty may be submitted in either of these forms:

A. Individual bid bond payable to Harris County for 5% of the total amount of each separate bid, or

B. Bank cashier’s check payable to Harris County for 5% of the total amount of each separate bid.

If the successful bidder submits a bank cashier’s check as guaranty, Harris County may elect to hold the check until all provisions of the contract have been completed, or require the contractor to make a performance and/or payment bond. The performance and/or payment bond shall be in the amount equal to the amount of money to be paid by the County under the contract, unless otherwise stated, and shall be executed by a surety company authorized to do business in the State of Texas. The prescribed performance and/or payment bond application is available to the bidder from Harris County, and is the only form Harris County will accept.

If the performance and/or payment bond forms and related documents are not returned to the Harris

County Office of the Purchasing Agent, 1111 Fannin Street, 12th Floor, Houston, Texas 77002, within ten days, Harris County has the right to render the award ineffective. Written verification of the validity of the bond shall be received by the Office of the Purchasing Agent from the contractor’s surety before any payments will be made.