27-006KA-32RFP_Human_Resources_Suite_Compliance_Deviation_Form.pdf

27-006KA-32RFP Human Resources Suite Compliance/Deviation Form

Item Requirement Comply Deviate

Included in Base

Proposal?

(Check for

YES)

Comments

GENERAL SYSTEM REQUIREMENTS

1 Secure, cloud-based/web-based software solution.

User-friendly interface for employees, applicants, administrators, supervisors, and HR staff.

Configurable role-based permissions and administrative access.

Electronic workflows, approvals, notifications, reminders, and document management.

5 Configurable dashboards and reporting capabilities.

District administrators can configure forms, fields, workflows, templates, reports, and notifications.

Data export to commonly used formats, including Excel and/or CSV.

8 Audit trails and historical records.

9 Mobile-friendly access, where applicable.

INTEGRATION

Ability to integrate and/or exchange data with Tyler Technologies School ERP Pro (iVisions).

2 Applicant-to-employee data transfer.

Integration supporting electronic personnel action/PAR processes.

Automated data synchronization and/or secure file transfer capabilities.

5 APIs or other documented integration methods are available.

APPLICANT TRACKING/RECRUITING

1 Create and manage internal and external job postings.

Customizable applications for different employee/position types

Applicants can create, save, update, and submit applications electronically.

4 Applicant document upload and management.

5 Applicant status and workflow tracking.

Applicant search, filtering, sorting, and qualification screening.

Automated applicant communications, notifications, and job alerts.

8 Interview scheduling and applicant communication.

9 Electronic reference checking and tracking.

10 Electronic employment offer letters.

Candidate assessment functionality and/or integration capabilities.

12 Internal applicant and internal job posting functionality.

13 Recruitment source tracking and analytics.

ONBOARDING / HR MANAGEMENT

1 Electronic onboarding workflows.

Electronic new-hire forms, acknowledgments, and document collection.

3 Electronic signatures.

4 Employee records and document management.

5 Employee credential/certification and expiration tracking.

6 Automated notifications for outstanding requirements.

7 Employee self-service functionality.

ABSENCE & SUBSTITUTE MANAGEMENT

1 Employee absence entry and management.

2 Substitute scheduling and assignment.

Automated notification of available assignments to qualified substitutes.

4 Substitute availability and preference management.

5 Real-time visibility of filled and unfilled vacancies.

6 District- and site-level absence monitoring.

Reporting on absences, substitute utilization, vacancies, and fill rates.

PROFESSIONAL LEARNING / GROWTH

Creation and publication of professional learning courses and activities.

Online registration, enrollment limits, waitlists, and prerequisites.

3 Attendance and completion tracking.

4 Employee professional learning transcripts.

Tracking of PD hours, credits, certificates, and continuing education.

6 External professional development submission and approval.

7 Course evaluations and participant feedback.

8 Certificate generation.

EMPLOYEE EVALUATION MANAGEMENT

Multiple evaluation forms/types for District-defined employee groups.

Configurable evaluation cycles, timelines, rubrics, and rating scales.

3 Formal and informal observations.

4 Employee self-evaluations, where applicable.

5 Goal setting and professional growth plans.

6 Supporting documentation/artifact uploads.

7 Electronic acknowledgment/signatures.

8 Automated evaluation deadline reminders.

9 Historical evaluation records and reporting.

REPORTING & ANALYTICS

1 Standard/predefined reports.

2 User-created/ad hoc reports.

3 Configurable dashboards and key performance indicators.

4 Reports can be filtered using District-defined fields.

5 Reports can be exported in commonly used formats.

IMPLEMENTATION & SUPPORT

Vendor provides implementation/project management services.

2 Vendor provides migration of applicable existing data.

Vendor provides system administrator training for designated District personnel, including Information Technology (IT), Human Resources (HR), and school/site administrators, as applicable to their assigned system roles and responsibilities.

Vendor provides end-user/supervisor training or training resources.

5 Vendor provides ongoing technical support.

Vendor provides a designated account/customer success contact.