26-06_RFQ_Prequal_Pool_of_Contractors_for_Small_Projects.pdf

City of Oviedo, Florida

Request for Qualifications

#26-06: Prequal Pool of Contractors for Small Projects

Due Date: 2:00 p.m., December 4, 2025

Procurement Division 400 Alexandria Blvd.

Oviedo, Florida 32765

RFQ #26-06 – Prequal Pool of Contractors for Small Projects Page 2

Table of Contents

Description ____ Page No.

Formal Notice

Request for Qualifications

General Terms and Conditions

Conflict of Interest

Legal Requirements

Public Records

Title VI Non-Discrimination

Scope of Services

Anticipated Timetable

Right of Rejection

Questions

Statement of Qualifications Required Submittals

Project Experience

Similar Project Type

Licenses

Pre-Qualification Contractor Questionnaire

Standard Insurance Requirements

Statement of Insurance Compliance Form

Non-Collusion Affidavit

Conflict of Interest Statement

Disputes Disclosure Form

Public Entity Crime Information Statement

Certification Regarding Scrutinized Companies Form

Drug Free Workplace Certification Form

Compliance with Employment Eligibility Requirements

Human Trafficking Affidavit……………..………………………………………………………33

Affidavit of Compliance with Foreign Entity Laws………………………..……………….….34

Acknowledgement of Addenda

Exhibit A, Sample City of Oviedo Agreement

Exhibit B, Electronic Proposal Submission Instructions

RFQ #26-06 – Prequal Pool of Contractors for Small Projects Page 3

FORMAL NOTICE – REQUEST FOR QUALIFICATIONS (RFQ)

City of Oviedo, Florida RFQ No.: 26-06

Prequal Pool Of Contractors for Small Projects

Submit Response To:

Procurement Department

Attn: Jacqueta Scott, Procurement Manager 400 Alexandria Blvd.

Oviedo, Florida 32765

Due Date and Time: December 4, 2025 2:00 PM (EST)

Respondent Information Company Name Federal Employer Identification Number or SS Number:

Mailing Address Type of Entity (Circle One)

Corporation Partnership Proprietorship Joint Venture

City, State, Zip Code

Incorporated in the State of:

Corporate Address

What kind of business: “For Profit” or “Not for Profit”

Is Firm in good standing: Yes or No

Authorized to transact business in Florida: Yes or No

State of Florida Department of State Certificate of Authority

Document No: ____________________________________

City, State, Zip Code

Telephone No.

Toll Free No. Email Address:

List Principals (Print):

President: _______________________________________ Vice President: __________________________________________

Secretary: _______________________________________ Treasurer: __________________________________________

Other: _______________________________________ Other: __________________________________________

All services, programs and activities of the City of Oviedo are offered and solicited without regard to race, color, national origin, age, sex, religion, disability or family status. For information regarding the City’s Title VI Nondiscrimination Policy, Plan and Procedures please visit www.cityofoviedo.net

THIS FORMAL NOTICE SHOULD BE COMPLETED & INCLUDED WITH SUBMITTAL AS THE “TITLE

PAGE”

http://www.cityofoviedo.net/

RFQ #26-06 – Prequal Pool of Contractors for Small Projects Page 4

CITY OF OVIEDO, FLORIDA

REQUEST FOR QUALIFICATIONS (RFQ) 26-06

PREQUAL POOL OF CONTRACTORS FOR SMALL PROJECTS

The City of Oviedo is soliciting qualifications of Contractors interested in providing services for the Prequalified Pool Of Contractors For Small Projects. The purpose of this RFQ is to select a number of qualified prospective Contractors that meet minimum qualification requirements for various Small Projects through the solicitation of Statements of Qualifications (SOQs). SOQs will be opened, evaluated and determined qualified or not qualified. Contractors that satisfactorily meet all minimum qualification requirements, on the basis of their SOQs, will be invited to submit bids in the future for small projects. Only those Contractors pre-qualified through this process will be eligible to submit future bids under this contract. The term General Contractor or Contractor used herein refers to the Contractor submitting a Statement of Qualifications to the City in response to this Request for Qualifications.

REQUESTING THE SOLICITATION DOCUMENT

The City of Oviedo Purchasing Division is the official source to obtain information relating to the City solicitations.

All documents regarding this solicitation are posted utilizing an online bid management system, VendorLink. There is no charge to register with VendorLink and/or to participate in the solicitation process. VendorLink is used for the submission of electronic bids. Vendors may also make an appointment with the City of Oviedo Purchasing Division to obtain such information.

ON-LINE PROVIDER DISCLAIMER

Although not required, it is recommended that firms register and maintain their registration with VendorLink at www.MyvendorLink.com. This is a third-party vendor that provides a platform to communicate solicitation information to the Public. VendorLink does not represent the City nor does communications through this provider constitute communications to the City. The City of Oviedo is not responsible for errors and omissions occurring in the transmission or downloading of any documents from the online website. In the event of any discrepancy between information on this website and the hard copy specifications, the terms of the hard copy specification will control.

AMERICANS WITH DISABILITIES ACT

Persons with disabilities needing special accommodation at public meetings should contact the Purchasing Division at 407-971-5534, no later than seven (7) days prior to the appropriate date on which the accommodation is requested.

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GENERAL TERMS AND CONDITIONS

ASSIGNMENT

The proposer shall not assign or transfer any contract resulting from this solicitation, including any rights title or interest therein, or its power to execute such contract to any person, company or corporation without the prior written consent of the City.

CANCELLATION

The City reserves the right to cancel, in whole or in part, any solicitation when it is in the best interest of the City. Availability of all information related to a canceled solicitation is subject to Chapter 119, Florida Statutes.

CONFLICT OF INTEREST

The award of any contract hereunder is subject to the provisions of Chapter 112, Florida Statutes.

Proposers must disclose with their RFQ the name of any officer, director, partner, proprietor, associate or agent who is also an officer or employee of City or any of its agencies. Further, all Proposers must disclose the name of any officer or employee of the City who owns, directly or indirectly, any interest in the Proposer’s firm or any of its branches or affiliate companies.

ELECTRONIC SIGNATURES

The successful proposer consents and agrees to the execution of documents using electronic signatures as allowed by the provisions of Florida Statutes §668.001-006 – The Florida Electronic Signatures Act of 1996.

GOVERNING LAW/JURISDICTION

The interpretation, effect, and validity of any contract(s) resulting from this solicitation shall be governed by the laws and regulations of the State of Florida. The venue of any court action shall be in Seminole County, Florida. In the event that a suit is brought for the enforcement of any term of the contract(s).

JUDGEMENTS/LEGAL FINDINGS

By submitting this proposal for consideration, the Proposer affirms that they currently have no judgment or other legal findings nor have any pending judgments or other legal findings against the company or any of its executives, with any federal, state or local governmental entities that in any way could impact or have the potential to impact their ability to complete any contract awarded them as a result of this proposal. Failure to disclose any such judgments and/or findings will result in the termination of any contracts and other penalties as deemed legal and appropriate by the City.

LEGAL REQUIREMENTS

All Federal, State, County and Local Laws, Ordinances, Rules and Regulations that in any manner affect this RFQ herein apply. Lack of knowledge by the submitting firms will in no way be cause for relief from responsibility.

LIABILITY

The City of Oviedo assumes no responsibility for the cost of preparing this Request for Qualifications. The awarded Contractor(s) shall hold and save the City of Oviedo, its officers, RFQ #26-06 – Prequal Pool of Contractors for Small Projects Page 6 agents and employees harmless from liability of any kind in the performance of or fulfilling the requirement of the Purchase Order or Contract which may result from award of this solicitation.

FEDERAL AND STATE TAX

The City of Oviedo is exempt from Federal and State Sales and Use Taxes for tangible personal property. Contractors doing business with the City shall not be exempted from paying sales tax to their Suppliers for materials to fulfill contractual obligations with the City nor shall any Contractor be authorized to use the City’s Tax Exemption Number in securing such materials.

DISPUTES

In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City of Oviedo City Manager shall be final and binding on both parties.

PAYMENT

In order for the City to provide payment, the Contractor shall submit a fully documented invoice that provides the basic information set forth in the agreement. The invoice shall be submitted to the City within thirty (30) calendar days after the service has been rendered. It shall be understood that such invoices shall not be submitted for payment until such time as the service has been completed and a City representative has reviewed and approved the service.

PUBLIC RECORDS

The Contractor agrees to fully comply with all State laws relating to public records. In order to comply with Section 119.0701, Florida Statutes, the Contractor must: (1). Keep and maintain public records required by the City to perform the service, (2). Upon request from the City's custodian of public records, provide the public with a copy of the public records requested or allow the records to be inspected or copied within a reasonable time and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law, (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of this Agreement if the Contractor does not transfer the records to the City, (4) Upon completion of this Agreement, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of this Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.

If the Contractor keeps and maintains public records upon completion of this Agreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City, and (5). If the Contractor does not comply with a public records request, the City shall enforce any and all Agreement provisions in accordance with this Agreement and the Contractor shall be subject to all rights and remedies of the City and the public under controlling State law.

A request to inspect or copy public records relating to this Agreement must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Contractor of the request, and the Contractor must provide the records to the City or allow the records to be inspected or copied within a reasonable time. Failure by the Contractor to grant

RFQ #26-06 – Prequal Pool of Contractors for Small Projects Page 7 such public access and comply with public records requests shall be grounds for immediate unilateral cancellation of this Agreement by the City. The Contractor shall promptly provide the City with a copy of any request to inspect or copy public records in possession of the Contractor and shall promptly provide the City with a copy of the Contractor’s response to each such request.

The Contractor agrees that if any litigation, claim, or audit is started before the expiration of the record retention period established above, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved and final action taken.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION

OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY

TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,

CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 971-5504,

ELIANNE RIVERA, CITY CLERK, CITY HALL, CITY OF OVIEDO, 400

ALEXANDRIA BOULEVARD, OVIEDO, FLORIDA 32765,

ERIVERA@CITYOFOVIEDO.NET.

RESTRICTED DISCUSSIONS

From the date of issuance of this solicitation until final City Council approval, vendors shall not discuss the solicitation or any part thereof with any employee, agent, or any representative of the City except as expressly authorized by the designated Procurement Manager.

STATE REGISTRATION REQUIREMENTS

Any corporation submitting a bid or proposal in response to this solicitation shall either be registered or have applied for registration with the Florida Department of State in accordance with the provisions of Chapter 607, Florida Statutes. A copy of the registration/application may be required prior to the award of a contract. Any partnership submitting a response to this Solicitation shall have complied with the applicable provisions of Chapter 620, Florida Statutes.

For additional information on these requirements, please contact the Florida Secretary of State’s Office, Division of Corporations, (800) 755-5111 (http://www.dos.state.fl.us).

TITLE VI NON-DISCRIMINATION

No person shall on the basis of race, color, national origin, sex, age, disability, family, or religious status, as provided by Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, the Florida Civil Rights Act of 1992 and other nondiscrimination authorities, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination or retaliation under any program or activity of the City of Oviedo. To view the City’s Nondiscrimination Policy, Plan, and Procedures, visit the City’s web page at www.cityofoviedo.net.

VERIFICATION OF EMPLOYMENT STATUS

The Contractor is required to be registered with the U.S. Department of Homeland Security’s E- Verify system prior to entering into a contract with the City of Oviedo. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of mailto:ERIVERA@CITYOFOVIEDO.NET http://www.cityofoviedo.net/

RFQ #26-06 – Prequal Pool of Contractors for Small Projects Page 8 its subcontracts requiring Subcontractors, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the Subcontractor during the contract term. Only those employees determined eligible to work within the United States shall be employed under this contract.

By submission of a bid or proposal in response to this solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this contract. The Contractor shall commit to comply with this requirement by completing the E- Verification Certification form attached to this solicitation.

A public Employer, Contractor, or Subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes, is obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If the City terminates the contract for the foregoing reason, the Contractor will be liable for any additional costs incurred by the City as a result of the termination of the contract.

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SCOPE OF SERVICES

The scope of the Prequalified Pool Of Contractors For Small Projects encompasses minor construction, repair, renovation, rehabilitation, alteration, upgrade, maintenance services, site work and new construction for buildings, roadways, sidewalks, trails, and site improvements located throughout the City of Oviedo, Florida with minimal design requirements and valued at no more than $50,000. Exact project specifications are not available because any work under this contract will be on an as-needed basis. The work herein shall be performed in accordance with industry standards and in compliance with federal, state, and local published rules, regulations, standards and/or statutes.

The projects will be competitively bid out and will be restricted to the contractors that are pre-qualified by the City under this RFQ.

If a Contractor is prequalified under this RFQ the prequalification shall stay in effect for a period of one (1) year from the selection date. The contract may be extended, subject to written notice of agreement from the City, for an additional two (2), one (1) year periods beyond the primary contract period. The extension shall be exercised only if all terms and conditions remain the same and the City grants approval.

Project Location:

Any location within the City of Oviedo

ANTICIPATED RFQ TIMETABLE

Release of Request for Qualifications November 9, 2025 Pre-Proposal Conference November 12, 2025 Deadline for Written Questions November 25, 2025 RFQ Due Date December 4, 2025 Evaluation Committee Meeting December 16, 2025 Anticipated Award Date Jan 2026

All dates are tentative. The City reserves the right to change scheduled dates.

NON-MANDATORY PRE-PROPOSAL CONFERENCE

A Non-Mandatory Pre-Proposal Conference will be held at 10:00AM on Wednesday, November 12, 2025, at: City Hall Annex Building, 320 Alexandria Blvd, Oviedo, FL 32765.

The purpose of the pre-proposal conference will be to provide an overview of the RFQ and potential projects, as well as provide an opportunity for proposers to ask questions. All interested proposers are encouraged to attend.

RIGHT OF REJECTION BY THE CITY

Notwithstanding other provisions of this RFQ, the City reserves the right to award this contract to the firm(s) that best meet the requirements of the City. Further, the City reserves the right to reject any or all submittals prior to execution of the contract, with no penalty to the City.

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QUESTIONS

All questions concerning this RFQ shall be submitted in writing to the name and e-mail address below before November 25, 2025, at 5:00 p.m. Eastern Standard Time. All responses to questions will be in the form of an addendum that will be posted on VendorLink. Respondents will be required to acknowledge receipt of addenda, if any, on the Acknowledgement of Addenda Form included in this RFQ.

Jacqueta Scott Procurement Manager E-mail: jscott@cityofoviedo.net

Contact made with any other employee of, and/or elected City officials of the City of Oviedo regarding this RFQ will be grounds for the rejection of the contacting individual’s or firm’s submittal.

SUBMITTAL OF QUALIFICATIONS

For purposes of this solicitation, a sealed proposal is considered a proposal submitted using VendorLink. The SOQs must be received no later than 2:00 p.m. Eastern Standard Time on December 4, 2025.

To ensure correct formatting, proposers shall:

1. Submit Proposal electronically through VendorLink.

2. Upload files only in MS Word (.doc or .docx), Excel (.xls or .xlsx), Adobe Portable

Document Format (.pdf); or Compressed File (ZIP) formats.

3. Enable printing on files submitted.

4. Contact VendorLink technical support at support@evendorlink.com if technical difficulties arise during submission.

5. Follow all instructions outlined in this RFQ and provide all requested information.

If the City is unable to open an electronic file due to a virus or because the file has become corrupted, the proposer’s response may be considered incomplete and disqualified from further consideration.

An unsigned proposal is not a valid offer, therefore, failure to sign in the space provided on the “Formal Notice” will result in the SOQs being considered non-responsive and the submittal rejected. It is not a minor technicality which the City reserves the right to waive. An electronic signature may be used and shall have the same force and effect as a written signature.

The City may ask awarded Contractors to supply one (1) hard copy set with original, written signatures and original forms, prior to any contract execution. Hard copy SOQs should not be submitted unless specifically requested by the City.

mailto:jscott@cityofoviedo.net mailto:support@evendorlink.com

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RESPONSE DUE DATE AND TIME

All responses are due no later than 2:00 p.m. Eastern Standard Time on December 4, 2025, or as may be revised by written addenda. Proposals not in possession of the City by the due date and time shall be deemed late and shall not be considered for award.

The responsibility for submitting a proposal before the stated due date and time is solely and strictly the responsibility of the proposer. The City is not responsible for delays caused by technical problems, any internet outages or delays incurred by electronic delivery, or any other occurrence.

STATEMENTS OF QUALIFICATIONS REQUIRED SUBMITTALS

Statements of Qualifications shall be submitted by Contractors to the City to determine their qualifications to perform the work. In order to maintain comparability and facilitate the review process, it is requested that SOQs be organized in the manner specified below. Include all information requested herein in your submittal.

1. Completed “Formal Notice” found on Page 3 of this RFQ shall be used as the Title Page for submittal.

2. Required Forms:

❑ Contractor’s Project Experience (5) Projects ❑ Pre-Qualification Contractor Questionnaire ❑ Supplemental Information ❑ Statement of Insurance Compliance ❑ Non-Collusion Affidavit of Proposer ❑ Conflict of Interest Statement ❑ Disputes Disclosure Form ❑ Public Entity Crime Information Statement ❑ Certification Regarding Scrutinized Companies Form ❑ Drug Free Workplace Certification Form ❑ Compliance with Employment Eligibility Requirements ❑ Compliance with Foreign Entity Policy ❑ Human Trafficking Affidavit ❑ Addendum Acknowledgement Form (if applicable) ❑ Current W-9 Form ❑ Pertinent Certifications and Licenses

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PROJECT EXPERIENCE

The Contractor must submit a minimum of five (5) projects successfully completed as the prime contractor within the last five (5) years that demonstrate the types of experience outlined in under Similar Project Type (pg. 13). All projects submitted shall be separate projects. The Contractor’s required project experience shall be listed and described using the enclosed Statement of Qualifications Form limited to a single page for each similar project.

All projects must be completed by the Contractor submitting a Statement of Qualification for this contract.

Failure to complete the required forms in their entirety, or failure to provide projects demonstrating the required experience shall result in your SOQs being considered NOT qualified.

All five projects must meet the requirements and have positive responses from references, or your SOQ will be determined NOT qualified.

POTENTIAL PROJECT TYPE

Below is a list of potential project types to be completed under this contract:

• Masonry

• Carpentry

• Small Construction

• Electrical

• Plumbing

• Site Work

REFERENCES

The contact person listed as a reference shall be an individual who has personal knowledge of the Contractor’s performance during the referenced project. More than one person can be listed, but all must have knowledge of the project. Contact persons must have been informed that they are being used as a reference and that the City shall be e-mailing and/ or calling them. Please provide an accurate email address for the reference. Failure of references listed to respond to the City’s inquiries will negatively impact the evaluation of the Contractor’s SOQ. Failure of a reference to provide positive responses to the City’s inquiries will negatively impact the evaluation of the SOQ.

If the City cannot successfully contact a reference the Contractor will be notified in writing (email) of the unsuccessful attempt(s) to verify project information through its reference and will be informed that if the reference does not contact the City’s project person within two (2) calendar days after the date of the notice, the project reference shall not be considered which will result in the Contractor being deemed “not qualified.”

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SIMILAR PROJECT TYPE

A general description of each similar project including the required components must be provided. Determination of whether a referenced project meets the requirements of the referenced project type shall be at the sole discretion of the City.

All five (5) similar projects shall have been completed with the contractor as the prime contractor.

The following elements shall apply to the similar projects submitted as outlined below:

• Masonry

• Carpentry

• Small Construction

• Electrical

• Plumbing

• Site Work

Although the City may request submission of a minimum number of similar projects for evaluation, the City’s determination of a Contractor’s qualifications shall not be solely based on the number of similar projects submitted.

LICENSES

Provide copies of the Contractor’s current Florida General Contractors or Building Contractors license as well as all other specialty licenses held by the applicant issued by the State of Florida and/or the County or City. Failure to provide a current General Contractor’s or Building Contractors license shall result in your SOQs being found not qualified. Additional licenses may be required to perform specific types of work such as, but not limited to, Plumbing Contractor License, Paving Contractor License, and other various certifications.

Licensing requirements are dependent upon the type of work the contractor will be performing under this contract. The Contractor will provide proof that they possess all licenses and certificates necessary to perform required work and is not in violation of any laws. Contractor warrants that their license and certificates are current and will be maintained throughout the duration of the Agreement.

BIDDING PHASE

Contractors that satisfactorily meet all of the minimum qualification requirements will be invited to submit bids for Small Projects as described in the Scope of Services. Submittal of an SOQ and determination by the City that the Contractor is qualified is mandatory in order to be eligible to submit bids. Contractors shall meet the minimum qualification criteria set forth. Contractors who do not meet the minimum qualification criteria shall be considered not qualified to submit bids.

The Contractor understands that this Request for Qualifications does not constitute an agreement or contract with the Contractor.

If a Contractor is prequalified under this RFQ the prequalification shall stay in effect for a period of at least one (1) year, but not more than three (3) years, from the selection date.

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STATEMENT OF INTENT & SELECTION

The purpose of the RFQ submittal is to identify and select qualified contractors. The submittal should adequately demonstrate the contractor’s ability to perform and complete the proposed work.

Pursuant to this RFQ, the Evaluation Committee shall review and evaluate all responsive SOQs submitted in response to this RFQ using evaluation criteria listed below and develop a shortlist of approximately three (3) to five (5) of the most qualified firms.

The following criteria and weights shall be utilized in the evaluation of the SOQ:

Criteria Weight

General Information About Company 15

Location 25

Similar Projects/Experience 35

Pre-Qualification Questionnaire 20

Submission of Required Forms/ Documents 5

Total 100

The City reserves the right to revise the Work description after review of SOQs to take best advantage of contractor qualifications that align with the City’s expected work.

Prequalification And Award The City anticipates selecting at least three (3) to five (5) firms who meet a minimum scoring threshold of 70 points for award of this contract but reserves the right to alter this number based upon the quality of the submittals received in response to this RFQ. The City intends to award three (3) to five (5) contracts, or as may be revised by the City, with the initial contract period to be for one (1) year. The contract may be extended, subject to written notice of agreement from the City and Contractor, for two (2) one (1) year periods beyond the primary contract period. The term extension provides for price adjustments (Decrease/Increase) in an amount not to exceed the average of the Consumer Price Index (CPI) for all Urban Consumers Not Seasonally Adjusted for each one (1) year extension. The extension shall be exercised only if all terms and conditions remain the same and the City grants approval.

The City reserves the right to accept or reject any and all SOQs that it may, at its sole discretion, deem unresponsive; to waive minor technicalities; or to accept SOQs, which, in its sole judgment, are most advantageous and best serve the overall interest of the City.

Projects developed under this contract will be issued for bid to all prequalified firms. The Contractor with the lowest bid will be awarded the work order.

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Contractor’s Project Experience

PROJECT NO. 1

Project Name: ____________________________________________________________ Owner: _________________________________________________________ Reference Name: _____________________________________________ Address: _________________________________________________ Phone Number: ____________________________________ Email Address: ____________________________________________ Original Bid/Proposal: $______________________________________________________ Final Cost: $ ______________________________________________________ Completion Date (month/year): _______________________________ Was this project completed on schedule? Yes ____ No _____ If no, please explain: ____________________________________________________________ Does this project include a minimum of one (1) project type? Yes _____ No _____ If yes, check all that apply:

❑ Electrical ❑ Small Construction ❑ Masonry or Carpentry ❑ Plumbing ❑ Site Work

Project Type (provide general description of each project)

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PROJECT NO. 2

Reference Name: _____________________________________________ Address: _________________________________________________ Phone Number: ____________________________________ Email Address: ____________________________________________ Original Bid/Proposal: $______________________________________________________ Final Cost: $ ______________________________________________________ Completion Date (month/year): _______________________________ Was this project completed on schedule? Yes ____ No _____ If no, please explain: ____________________________________________________________ Does this project include a minimum of one (1) project type? Yes _____ No _____ If yes, check all that apply:

❑ Electrical ❑ Small Construction ❑ Masonry or Carpentry

RFQ #26-06 – Prequal Pool of Contractors for Small Projects Page 17

PROJECT NO. 3

Reference Name: _____________________________________________ Address: _________________________________________________ Phone Number: ____________________________________ Email Address: ____________________________________________ Original Bid/Proposal: $______________________________________________________ Final Cost: $ ______________________________________________________ Completion Date (month/year): _______________________________ Was this project completed on schedule? Yes ____ No _____ If no, please explain: ____________________________________________________________ Does this project include a minimum of one (1) project type? Yes _____ No _____ If yes, check all that apply:

❑ Electrical ❑ Small Construction ❑ Masonry or Carpentry

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PROJECT NO. 4

Reference Name: _____________________________________________ Address: _________________________________________________ Phone Number: ____________________________________ Email Address: ____________________________________________ Original Bid/Proposal: $______________________________________________________ Final Cost: $ ______________________________________________________ Completion Date (month/year): _______________________________ Was this project completed on schedule? Yes ____ No _____ If no, please explain: ____________________________________________________________ Does this project include a minimum of one (1) project type? Yes _____ No _____ If yes, check all that apply:

❑ Electrical ❑ Small Construction ❑ Masonry or Carpentry

RFQ #26-06 – Prequal Pool of Contractors for Small Projects Page 19

PROJECT NO. 5

Reference Name: _____________________________________________ Address: _________________________________________________ Phone Number: ____________________________________ Email Address: ____________________________________________ Original Bid/Proposal: $______________________________________________________ Final Cost: $ ______________________________________________________ Completion Date (month/year): _______________________________ Was this project completed on schedule? Yes ____ No _____ If no, please explain: ____________________________________________________________ Does this project include a minimum of one (1) project type? Yes _____ No _____ If yes, check all that apply:

❑ Electrical ❑ Small Construction ❑ Masonry or Carpentry

RFQ #26-06 – Prequal Pool of Contractors for Small Projects Page 20

PRE-QUALIFICATION CONTRACTOR QUESTIONNAIRE

RFQ 26-06

1. Company legal name and address:

Telephone: ________________________ Email Address: ___________________

2. How many years has your firm been in business?

3. Previous Firm Name (if applicable):

4. How many years had the previous firm been in business?

5. Has your organization ever been denied bonding?

Yes No ____

6. Has your organization been assessed liquidated damages on any projects within the past ten (10) years?

Yes No

If yes, please explain:

7. Has your organization defaulted on any projects within the past 5 years?

If yes, please explain:

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8. Give name and data about any construction projects the organization has failed to complete:

9. Within the previous ten (10) years, has your Firm been denied a contract award on which you submitted the low bid in competitive bidding, or been refused prequalification?

10. State the construction experience of principal member of your firm, state name, title, years construction experience, type of work, cost range, in what capacity?

11. Has your organization’s General Contractor’s or Building Contractor’s license ever been revoked?

12. Has your organization ever been found non-responsible and subsequently denied work?

13. Has your organization been cited by OSHA and subsequently fined over 5 times in the past 2 years?

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SUPPLEMENTAL INFORMATION

1. Current President or Chief Executive Officer:

2. Years in that position:

3. Number of permanent employees:

4. Give any special qualifications/certifications of firm members (i.e., registered engineer, surveyor, etc.):

5. Give total contract value of work accomplished by your organization in the last 3 years:

2022 $ 2023 $ 2024 $_________________

6. Give contract value of work on going currently or pending award to your organization:

On-going: $ Pending award: $

PROPOSED PROJECT MANAGER INFORMATION

List the name, qualifications, and background of your proposed Project Manager for this project. Include the names and addresses of companies he/she has been affiliated with in the last ten (10) years.

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CITY OF OVIEDO

INSURANCE REQUIREMENTS

The selected Firm or Individual for all Bids, Requests for Qualifications (RFQ) will be required to name the City as an additional named insured with the following minimum coverages.

A. Workers’ Compensation shall be maintained by the selected firm or individual for all employees engaged in the work under this Bid, RFQ or RFP in accordance with the laws of the State of Florida.

Employers’ Liability Insurance shall be maintained by the selected firm or individual at limits not less than the following.

$1,000,000 Each Accident $1,000,000 Disease Each Employee $1,000,000 Policy Limit for Disease

B. Commercial General Liability Insurance shall be maintained by the selected firm or individual with limits not less than the following:

$1,000,000 Bodily Injury & Property Damage-each occurrence $1,000,000 Personal & Advertising Injury-each occurrence $2,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregates limit $ 5,000 Medical Payments $ 100,000 Fire Damage Legal Liability

Coverage shall include Contractual Liability and Independent Contractors Liability.

C. Automobile Liability Insurance shall be maintained by the selected firm or individual with a combined single limit of not less than $1,000,000 Bodily Injury and Property Damage in accordance with the laws of the State of Florida, as to the Ownership, maintenance, and use of all owned, non-owned, leased or hired vehicles.

D. Other Required Insurance Coverage where unusual operations are necessary to complete the work, such as Longshoremen and Harbor Workers’ Exposures, use of aircraft or watercraft, use of explosives, and any high-risk circumstances. No aircraft, watercraft or explosives shall be used without the express advance written approval of the City.

The City reserves the right to alter or amend these requirements, to decrease or increase the requirements as needed, without prior notice, depending on the scope of the contract and the risk factors involved.

All insurance minimum coverages extend to any subcontractor, and the General Contractor is responsible for all subcontractors.

RFQ #26-06 – Prequal Pool of Contractors for Small Projects Page 24

STATEMENT OF INSURANCE COMPLIANCE

The undersigned agrees to obtain prior to award, if selected Professional Liability, General Liability, Automobile Liability, and Worker’s Compensation coverages in accordance with the requirements as set forth in the Invitation for Proposal, Invitation to Bid, or Invitation for Qualifications, or draft agreement, attached hereto.

Policies other than State Issued Worker’s Compensation shall be issued only by companies authorized by maintaining certificates of authority issued to the companies by the Department of Insurance of the State of Florida to conduct business in the State of Florida and which maintain a Rating of “A” or better and a Financial Size category of “VII” or better according to the A.M.

Best Company. Policies for Worker’s Compensation may be issued by companies authorized as a group self-insurer by F.S. 440.57, Florida Statutes.

PROPOSER

AUTHORIZED SIGNATURE

OFFICER TITLE

DATE

THIS FORM SHOULD BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL

RFQ #26-06 – Prequal Pool of Contractors for Small Projects Page 25

NON-COLLUSION AFFIDAVIT OF PROPOSER

STATE OF _____________________

COUNTY OF ___________________

_____________________________________________, being duly sworn, deposes and says that:

1. He/She is_______________________ of _____________________________ the Title Company Name

Contractor that has submitted the attached bid or Request for Qualifications;

2. He/She is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal:

3. Such Proposal is genuine and is not a collusive or sham proposal;

4. Neither the said proposer nor any of its officers, partners, owners, agents, representative, employees, or parties in interest, including this affiant, has in any way colluded, connived, or agreed, directly or indirectly, with any other proposer, firm or person to submit a collusive or sham proposal in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other proposer, firm, or person to fix the price or prices in the attached proposal or any other proposer or to fix any overhead, profit or cost element of the proposal price or the proposal price of any other proposer, or to secure through any collusion, connivance, or unlawful agreement any advantage against the City of Oviedo, Florida or any person interested in the proposed Contract; and

5. The price or prices quoted in the attached proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

SIGNED__________________________________

TITLE____________________________________

SUBSCRIBED AND SWORN TO BEFORE ME THIS ______DAY OF _________________ 2025.

Notary Public My Commission Expires: _________________________

RFQ #26-06 – Prequal Pool of Contractors for Small Projects Page 26

CONFLICT OF INTEREST STATEMENT

STATE OF FLORIDA

CITY OF ____________________________________

Before me, the undersigned authority, personally appeared ______________________________, who was duly sworn, deposes, and states:

1. I am the of with a local office in and principal office in .

(City & State) (City & State)

2. The above named entity is submitting a Bid for the City of Oviedo, described as:

RFQ No. 26-06 Prequal Pool Of Contractors For Small Projects

3. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge.

4. The Affiant states that only one submittal for the above proposal is being submitted and that the above-named entity has no financial interest in other entities submitting proposals for the same project.

5. Neither the Affiant nor the above-named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for the above RFQ. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project.

6. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency.

7. Neither the entity, nor its affiliates, nor anyone associated with them, have any potential conflict of interest due to any other clients, contracts, or property interests for this project.

8. I certify that no member of the entity’s ownership or management is presently applying for an employee position or actively seeking an elected position with the City of Oviedo.

9. I certify that no member of the entity’s ownership, management, or staff has a vested interest in any aspect of the City of Oviedo.

10. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above-named entity, will immediately notify the City of Oviedo.

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Signed Dated

Typed Name and Title

Sworn to and subscribed before me this _________day of , 2025.

Personally known ____ OR produced identification ____. Identification type:

Notary Public: State of ___________________ County of

Printed, typed, or stamped commissioned name of notary public

My commission expires ___________________________

THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL

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DISPUTES DISCLOSURE FORM

Answer the following questions by placing an “X” after “YES” or “NO”. If you answer “YES”, please explain in the space provided, or via attachment.

Has your firm or any of its officers received a reprimand of any nature or been suspended by the Department of Professional Regulation or any other regulatory agency or professional association within the last five (5) years?

YES _______ NO _______

Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years?

YES _______ NO ________

Has your firm had against it or filed any requests for equitable adjustment, contract claims, bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business?

YES _______ NO ________

If yes, state the nature of the request for equitable adjustment, contract claim, litigation or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts or extended contract time involved.

I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation or falsification of facts shall be cause for forfeiture of rights for further consideration of this solicitation.

Firm Date

Authorized Signature and Title Printed or Typed Name and Title

RFQ #26-06 – Prequal Pool of Contractors for Small Projects Page 29

PUBLIC ENTITY CRIME INFORMATION STATEMENT

All invitations to bid as defined by Section 287.012(11), Florida Statutes, requests for proposals defined by Section 287.012(16), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which reads as follows:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

All vendors who submit a Bid or Request for Qualifications to the City of Oviedo, are guaranteeing that they have read the previous statement, and by signing the proposal documents, are qualified to submit a proposal under Section 287.133, (2)(a) Florida Statutes.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

________________________________ Date: _________________________ Authorized Signature and Title

Print Name and Title

RFQ #26-06 – Prequal Pool of Contractors for Small Projects Page 30

CERTIFICATION PURSUANT TO FLORIDA STATUTE § 287.135

PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES

I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to section 215.4725, Florida Statutes, or are engaged in a boycott of Israel.

In addition, if this solicitation is for a contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to section 215.473, Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.

I understand and agree that the City may immediately terminate any contract resulting from this solicitation upon written notice if the undersigned entity (or any of those related entities of respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with the Iran Petroleum Energy Sector List or it is found to have been engaged in business operations in Cuba or Syria.

I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject the…