26-06_RFQ_Pre-Bid_Agenda_&_Sign-In_Sheet.pdf

Pre-Bid Meeting Agenda RFQ Number 26-06

Prequal Pool of Contractors for Small Projects City of Oviedo

320 Alexandria Boulevard, Oviedo, FL 32765 Date: November 12, 2025

Time: 10:00 a.m.

1. Project Contacts

City of Oviedo:

• Jacqueta Scott – Procurement Manager

• Abel Velasco – Procurement Coordinator

• Jack Whittaker – Assistant Recreation & Parks Director

• Dusty Winn – Facilities Manager

2. Introduction

• This is the non-mandatory pre-bid meeting for the Prequal Pool of Contractors for Small Projects, RFQ Number 26-06

• Each attendee must sign in.

• The bid package must be obtained through VendorLink at www.myvendorlink.com, http://www.cityofoviedo.net/639/Current-Solicitations-and-awards, or by contacting the City of Oviedo Purchasing Division at purchasing@cityofoviedo.net.

• Questions deadline is November 25, 2025, 5:00 pm. Questions are to be in writing and sent to Jacqueta Scott, Procurement Manager. An addendum will be issued which will include minutes from this pre-bid meeting.

• Addenda will be posted to VendorLink. All addenda issued during the time of bidding shall form a part of the Contract Documents and shall be covered in the Bid.

• Bids are due on or before 2:00 pm., December 4, 2025 electronically via VendorLink.

• Anticipated City Council approval in January 2026.

• The maximum cost estimate for any project under this contract is $50,000.

3. Scope of Work

The scope of the Prequalified Pool Of Contractors For Small Projects encompasses minor construction, repair, renovation, rehabilitation, alteration, upgrade, maintenance services, site work and new construction for buildings, roadways, sidewalks, trails, and site improvements located throughout the City of Oviedo, Florida with minimal design requirements and valued at no more than $50,000. Exact project specifications are not available because any work under this contract will be on an as-needed basis. The work herein shall be performed in accordance with industry standards and in compliance with federal, state, and local published rules, regulations, standards and/or statutes.

http://www.myvendorlink.com/ http://www.cityofoviedo.net/639/Current-Solicitations-and-awards

Because any work under this contract will be on an as-needed basis, exact project specifications are not available.

Project location: Oviedo, FL.

The project scopes will generally consist of:

• Masonry

• Carpentry

• Small Construction

• Electrical

• Plumbing

• Site Work

4. Required Forms:

□ Contractor’s Project Experience (5) Projects

□ Pro-Qualification Contractor Questionnaire

□ Supplemental Information

□ Statement of Insurance Compliance

□ Non-Collusion Affidavit of Proposer

□ Conflict of Interest Statement

□ Disputes Disclosure Form

□ Public Entity Crime Information Statement

□ Certification Regarding Scrutinized Companies Form

□ Drug-Free Workplace Certification Form

□ Compliance with Employment Eligibility Requirements

□ Human Trafficking Affidavit

□ Affidavit of Compliance with Foreign Entity Laws

□ Addendum Acknowledgment Form (if applicable)

□ Current W-9 Form

□ Pertinent Certifications and Licenses

5. Questions from attendees

PRINTED NAME

NON-MANDATORY PRE-PROPOSAL MEETING SIGN IN SHEET

RFQ NO.: 26-06 I DATE: November 12, 2025 10AM

TITLE: Prequal Pool of Contractors for Small Projects less than $501<

COMPANY NAME & EMAIL

NON-MANDATORY PRE-PROPOSAL MEETING SIGN IN SHEET

RFQ NO.: 26-06 \ DATE: November 12, 2025 10AM TITLE: Prequal Pool of Contractors for Small Projects less than $501<

COMPANY NAME & EMAIL

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