Fiscal Review Summary: Janitorial Services Contract for Pinellas County, Florida

This document is a fiscal review for a new contract award by Pinellas County, Florida's Construction and Property Management (CPM) Department for comprehensive janitorial services across county facilities. The RFP (26-0234-RFP) seeks to procure janitorial services including daytime porter operations, routine scheduled cleaning, floor maintenance, supplies distribution, and inventory management for approximately 50+ facilities totaling over 2 million square feet, organized into five regional service groups. Services are categorized into six service levels (A through F) with varying cleaning frequencies based on facility type and traffic volume, covering courthouse complexes, sheriff's office locations, detention centers, tax collector offices, emergency response facilities, and administrative buildings. Proposals were due on March 17, 2026, at 3:00 p.m., with a question submission deadline of March 12, 2026, at 2:00 p.m. The initial contract term is 36 months from the award date with two optional 12-month renewal periods available at the County's discretion.

The contract was awarded to High Sources Inc. under Contract Number 23-0230-ITB for a total value of $5,556,534.84, representing an annual estimated expenditure of $1,852,178.28 over the three-year term (September 30, 2026 through September 30, 2029). For FY26, the CPM Department Operating Budget allocates $2,598,160.00 across multiple account strings, with $2,267,660 designated for other contractual services and $330,500 for operating supplies; however, this new contract will not affect the FY26 Adopted Budget due to its September 30, 2026 implementation date but will be programmed into the FY27 budget submission. The County furnishes consumable items including toilet paper, paper towels, hand soap, and approved cleaning chemicals, while the contractor provides all labor, supervision, equipment, materials, tools, and specialty products. Prior expenditures with the vendor totaled $2,083,677.79 in FY25 and $316,828.38 as of December 31, 2025.