(26-0234-REQ)_CPM_Janitorial_Serv_New_Contract_Fiscal_Review.docx

This is a fiscal review document for a new janitorial services contract awarded by Pinellas County, Florida's Construction and Property Management (CPM) Department. The RFP (26-0234-RFP) seeks comprehensive janitorial services across 50+ county facilities totaling over 2 million square feet, including courthouse complexes, sheriff's offices, detention centers, tax collector offices, emergency response facilities, and administrative buildings organized into five regional service groups. Services encompass daytime porter operations, routine scheduled cleaning, floor maintenance, supplies distribution, and inventory management with six distinct service levels (A through F) specifying cleaning frequencies from daily to semi-annual. The solicitation requires qualified contractors with a minimum of five years in continuous business, local presence within 50 miles, three customer references, financial capacity documentation, and background-cleared employees with required security clearances. Proposals were due March 17, 2026, at 3:00 p.m., with a question submission deadline of March 12, 2026, at 2:00 p.m. The contract term is 36 months with two optional 12-month renewal periods available at the County's discretion.

High Sources Inc. was awarded Contract Number 23-0230-ITB with a total contract value of $5,556,534.84 and an annual estimated expenditure of $1,852,178.28 over the three-year term commencing September 30, 2026, through September 30, 2029. The contract is budgeted within the CPM Department Operating Budget with FY26 allocations of $2,598,160.00 distributed across multiple account strings for other contractual services and operating supplies. Although this new contract will not affect the FY26 Adopted Budget due to its September 30, 2026, implementation date, it will require programming into CPM's FY27 budget submission in March 2026. The County furnishes consumable items including toilet paper, paper towels, hand soap, and all approved cleaning chemicals, while the contractor must provide all labor, supervision, equipment, materials, tools, and specialty products. Annual price adjustments are permitted up to the lesser of the Consumer Price Index or 5% upon request 90-120 days prior to each contract anniversary. All contractors must maintain comprehensive insurance coverage including General Liability with a $1,000,000 combined single limit and Workers' Compensation at statutory limits, and comply with mandatory affidavits including the Common Carrier Attestation, Foreign Countries of Concern Affidavit, and Human Trafficking Affidavit.