26-011-RFP_Sample_Project_Scope_-_Attachment_A.pdf
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- Attached to
- On-Call Environmental Consulting Services State and local contract opportunity
- Solicitation number
- 26-011-RFP
- Issued by
- Kenton County, Kentucky
About this file
This is a Proxy Scope document for an On-Call Environmental Consulting Services solicitation issued by the Kenton County Airport Board (KCAB) for Cincinnati/Northern Kentucky International Airport (CVG). The procurement seeks qualified environmental consulting firms to provide ongoing support across multiple service areas including compliance assistance, KPDES support, spill response, air permitting, underground storage tank services, emerging contaminants consultation, and stormwater management. Proposers must respond to a representative proxy project—an Industrial Waste Management Audit of CVG—requiring a comprehensive assessment of industrial waste management practices, regulatory compliance evaluation, waste characterization and tracking, TSDF evaluation, and identification of waste reduction and cost-saving opportunities. The proxy project deliverables include a Technical Memorandum, Waste Stream Summary Table, TSDF Desktop Review Summary, and an executive-level PowerPoint presentation, with an anticipated 8-12 week duration from notice to proceed. A non-mandatory pre-proposal meeting is scheduled for Thursday, March 12, 2026 at 10:00 am at CVG Centre, Admin Offices, 77 Comair Boulevard, Erlanger, Kentucky. Written questions must be submitted by 11:59 pm on Monday, March 23, 2026, with answers posted by Thursday, March 26, 2026 at 11:59 pm. Proposals must be received electronically by Thursday, April 2, 2026 at 2:00 pm Eastern Time, with interviews anticipated for the week of April 13, 2026. The initial contract term will be two years, with KCAB retaining the option to renew for three additional one-year terms at mutually agreeable rates not to exceed the prior year price plus five percent or the Consumer Price Index increase, whichever is less, with possible month-to-month extensions upon mutual agreement.
Proposers must submit hourly rates for five position categories—Senior Consultant, Project Manager, Staff Scientist, GIS/CADD Technician, and Administrative Staff—with compensation invoiced monthly on a net 30-day payment basis. Reimbursable expenses include local travel at 58.5 cents per mile, inter-city transportation (excluding CVG commute travel), and out-of-town lodging, with meals non-reimbursable. Minimum qualifications require relevant experience managing environmental services for airports or similarly regulated facilities within the past five years, extensive knowledge of at least two service areas, five or more years in business, and a project manager with on-call experience for an airport or government entity. The evaluation will occur in two phases: Phase 1 is a pass/fail assessment of minimum qualifications, and Phase 2 scores proposals on consultant qualifications and experience (40 points), key personnel qualifications and availability (40 points), and proposed rates and fees including the sample project cost (20 points). The awarded consultant must maintain comprehensive insurance coverage including professional liability insurance of at least $1,000,000, commercial general liability and umbrella insurance of $2,000,000 to $10,000,000, automobile liability insurance of $2,000,000 to $10,000,000, and workers' compensation insurance, with KCAB named as additional insured. The procurement applies Kentucky preference for resident bidders in accordance with state law and includes Title VI Civil Rights Act protections ensuring that disadvantaged business enterprises receive full and fair opportunity to submit bids without discrimination.
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Text version
Proxy Scope – Industrial Waste Management Audit of CVG
Purpose
The Cincinnati/Northern Kentucky International Airport Authority (CVGAA) intends to utilize this proxy scope to evaluate proposer qualifications and approach for an on-call environmental consulting contract. Proposers are requested to prepare a work scope, budget, and schedule (8-page limit) for the following representative project.
Immediate Representative Project (Proxy)
Industrial Waste Management Audit – CVG
CVGAA seeks an independent assessment of CVG’s industrial waste management practices to evaluate regulatory compliance, operational efficiency, and opportunities for waste minimization and cost optimization. The audit will include both an on-site evaluation of CVG waste generation and handling practices and a desktop review of off-site Treatment, Storage, and Disposal Facilities (TSDFs) that receive CVG-generated waste.
Project Scope
CVGAA requests specific recommendations and findings related to the following:
• Compliance of CVG’s industrial waste management practices with applicable federal, state, and local regulations
• Characterization and tracking of industrial and special wastes generated at CVG
• Waste handling, storage, labeling, and accumulation practices
• Contractor and vendor management for waste transport and disposal
• Evaluation of TSDFs receiving CVG waste, based on publicly available regulatory and compliance data
• Identification of waste reduction, reuse, recycling, and cost-saving opportunities
Consultant Responsibilities
The selected consultant shall perform the following tasks, using readily available information and CVGAA-provided records:
1. Document Review and Desktop Assessment
• Review existing CVG waste management plans, procedures, manifests, profiles, and contractor agreements
• Review historical waste generation and disposal data to identify trends and high-volume or high-cost waste streams
• Evaluate recordkeeping practices, including manifests, land disposal restriction (LDR) documentation, and required notifications
2. On-Site Industrial Waste Audit
• Conduct site visits to selected CVG facilities generating industrial or regulated waste
• Observe waste accumulation areas for compliance with labeling, container management, segregation, and inspection requirements
• Interview CVG staff responsible for waste generation and management to assess training, awareness, and operational practices
• Document observations, gaps, and good practices
3. TSDF Desktop Audit
• Identify TSDFs currently receiving CVG-generated waste
• Conduct a desktop review of each TSDF using publicly available sources (e.g., EPA and state databases) to evaluate:
o Permit status and authorized waste types o Compliance history and enforcement actions o Financial assurance and closure/post-closure status, where applicable
• Summarize potential regulatory, operational, and reputational risks associated with continued use of each TSDF
4. Gap Analysis and Risk Assessment
• Compare CVG’s current practices against regulatory requirements and industry best practices
• Identify compliance gaps, operational inefficiencies, and risk areas
• Prioritize findings based on regulatory risk, environmental impact, and operational significance
5. Recommendations and Implementation Strategies
• Develop practical, actionable recommendations to:
o Improve compliance and consistency across CVG facilities o Reduce waste generation and disposal volumes o Enhance vendor oversight and documentation o Improve internal tracking and reporting
• Identify quick-win improvements and longer-term strategic opportunities
Deliverables
The consultant shall prepare the following deliverables:
• Technical Memorandum summarizing methodology, findings, and recommendations
• Waste Stream Summary Table identifying waste types, quantities, disposal methods, and TSDFs
• TSDF Desktop Review Summary outlining key compliance and risk considerations
• Executive-level Presentation (PowerPoint) suitable for internal briefings
Meetings
The consultant shall plan for up to three (3) meetings with CVGAA staff:
1. Project kickoff and data review
2. Preliminary findings and gap analysis
3. Final results and recommendations
Schedule
Proposers shall prepare a draft project schedule for CVGAA Evaluation Team review, identifying key milestones and deliverable dates. The anticipated duration of this proxy project is 8–12 weeks from notice to proceed.
Fees
Proposers shall complete the attached Consultant Reimbursable Expenses Worksheet and Consultant Firm Staff Hour Estimate to provide a total fee and labor hour estimate for this proxy project.
This proxy scope is intended solely for evaluation of consultant qualifications, approach, and cost structure, and does not represent a commitment by CVGAA to undertake this specific project.
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