26-011-RFP_On-Call_Enviro_Consulting_-_Ad.pdf

This is a Notice to Bidders issued by the Kenton County Airport Board (KCAB) soliciting proposals for On-Call Environmental Consulting Services at Cincinnati/Northern Kentucky International Airport (CVG). The procurement seeks qualified environmental consulting firms to provide ongoing support across multiple service areas including compliance assistance, Kentucky Pollution Discharge Elimination System support, spill response, air permitting, underground storage tank services, emerging contaminants consultation, and stormwater management. Proposers must respond to a representative proxy project scope—an Industrial Waste Management Audit of CVG—requiring a comprehensive assessment of industrial waste management practices, regulatory compliance evaluation, waste characterization and tracking, treatment/storage/disposal facility evaluation, and identification of waste reduction and cost-saving opportunities. The proxy project deliverables include a Technical Memorandum, Waste Stream Summary Table, Treatment/Storage/Disposal Facility Desktop Review Summary, and an executive-level PowerPoint presentation with an anticipated 8-12 week duration. A non-mandatory pre-proposal meeting is scheduled for Thursday, March 12, 2026 at 10:00 am at CVG Centre, Admin Offices, 77 Comair Boulevard, Erlanger, Kentucky, with RSVP required by March 11, 2026. Written questions must be submitted by 11:59 pm on Monday, March 23, 2026, with answers posted by Thursday, March 26, 2026 at 11:59 pm. Proposals must be received electronically through KCAB's online bidding portal by Thursday, April 2, 2026 at 2:00 pm Eastern Time, with interviews anticipated for the week of April 13, 2026. The initial contract term will be two years with KCAB retaining the option to renew for three additional one-year terms at mutually agreeable rates not to exceed the prior year price plus five percent or the Consumer Price Index increase, whichever is less.

Minimum qualifications require relevant experience managing environmental services for airports or similarly regulated facilities within the past five years, extensive knowledge of at least two service areas, five or more years in business, and a designated project manager with on-call experience for an airport or government entity. Evaluation will occur in two phases: Phase 1 is a pass/fail assessment of minimum qualifications, and Phase 2 scores proposals on consultant qualifications and experience (40 points), key personnel qualifications and availability (40 points), and proposed rates and fees including the sample project cost (20 points). Proposers must submit hourly rates for five position categories—Senior Consultant, Project Manager, Staff Scientist, GIS/CADD Technician, and Administrative Staff—with compensation invoiced monthly on a net 30-day payment basis. Reimbursable expenses include local travel at 58.5 cents per mile, inter-city transportation excluding CVG commute travel, and out-of-town lodging, with meals non-reimbursable. The awarded consultant must maintain comprehensive insurance coverage including professional liability insurance of at least $1,000,000, commercial general liability and umbrella insurance of $2,000,000 to $10,000,000, automobile liability insurance of $2,000,000 to $10,000,000, and workers' compensation insurance with KCAB named as additional insured. Kentucky preference for resident bidders will be applied in accordance with state law, and the procurement includes Title VI Civil Rights Act protections ensuring that disadvantaged business enterprises receive full and fair opportunity to submit bids without discrimination based on race, color, or national origin.