256003 Peterson Power Systems Sole Source Notice.pdf
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- Solicitation number
- S-29100-00012927
- Issued by
- Marion County, Oregon
About this file
This is a Sole Source Public Notice issued by the City of Salem, Oregon, for the maintenance of a cogeneration system with a Caterpillar engine and generator. The prospective contractor is Peterson Power Systems, located in Hillsboro, Oregon, identified as the original equipment manufacturer (OEM) supplier. The City intends to procure maintenance services on a sole source basis without competitive bidding. The First Date of Public Notice is February 25, 2025, with an anticipated award date of March 3, 2025. The contract is structured as a 5-year renewable agreement for ongoing maintenance services related to the cogeneration system.
The annual contract value is $100,000 per year under a 5-year renewable agreement. Peterson Power Systems is designated as the sole source provider based on OEM supplier status, which is permitted under the City's adopted Public Contracting Rules for alternative source selection methods. Affected persons may protest the sole source determination by submitting a written protest to the City Manager's office within seven calendar days of the first public notice date. Protests must include a detailed statement of legal and factual grounds, supporting evidence or documentation, a description of resulting harm, and the relief requested, and must be accompanied by a certified or cashier's check for $500 to cover processing costs.
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Text version
SOLE SOURCE PUBLIC NOTICE
First Date of Public Notice: 2/25/25
Anticipated Award Date: 3/3/25
Description: MAINTENANCE OF COGENERATION SYSTEM CATERPILLAR ENGINE / GENERATOR
Prospective Contractor: PETERSON POWER SYSTEMS - HILLSBORO, OREGON (OEM SUPPLIER)
Amount: $100,000 / YEAR - 5 YEAR RENEWABLE AGREEMENT
The City intends to purchase the above referenced goods or services, personal services or professional services on a Sole Source basis as allowed in the City's adopted Public Contracting Rules, Section IV Alternative Source Selection Methods for Goods or Services, Personal Services, and Professional Services.
Protests of Sole Source Procurement:
An affected person may protest the determination that goods, services, personal services, or professional services or a class of goods, services, personal services or professional services are available from only one source.
An affected person must deliver a written protest to the City Manager's office (555 Liberty St SE, Room 220, Salem, OR 97301) within seven (7) days after the First Date of Public Notice as stated above. The written protest must be submitted with a certified check or cashier's check in the amount of $500 to cover the costs of processing the protest. A protest submitted after the timeline established is untimely, and shall not be considered.
The written protest must include:
(1) A detailed statement of the legal and factual grounds for the protest;
(2) Evidence or documentation supporting the grounds on which the protest is based;
(3) A description of the resulting harm to the affected person; and
(4) The relief requested.
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