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ATTACHMENT J-0200000-01
DEFINITIONS AND ACRONYMS
| Assessment |
| A general term referring to either a survey or inspection of a facility to determine condition. |
| Asset |
| A general term used to refer to an item, such as a component, system, building or facility, which is managed by an automated data management program. |
| Business Management System (BMS) |
| A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services. |
| Competent Person |
| A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment. |
| Component Inventory Management Unit (CIMU) |
| An organization of like-kind real property into manageable maintenance units. CIMU is a building component, group of components or component assemblies, serving a specific purpose in a facility that can be expected to follow a common and predictable lifecycle behavior. This class of non-equipment will include items such as exterior walls, exterior windows, interior finish, and roofs. This class of equipment will include items such as fan coil units, air handling units, lighting, and water closets. CIMUs can include one or more items of installed equipment typically subject to routine scheduled maintenance. |
| Confined Work Space |
| A space that is large enough and so configured that a person may bodily enter a space (such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency. |
| Contracting Officer (KO) |
| That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer. |
| Contractor |
| That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract. |
| Contractor Representative |
| That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract. |
| Direct Material Costs |
| The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used. |
| Electronic Operation And Maintenance And Support Information (eOMSI) |
| A set of consultant-prepared data and document files that contain detailed, as-built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle. Generally it is prepared during construction and submitted upon completion of a new facility or major facility upgrade. eOMSI’s typically include asset information, staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data. eOMSI data and document files are provided in electronic formats. |
| Emergency Service Call |
| Emergency service call is work requiring immediate action to correct or prevent loss or damage to Government property and assets, restore disrupted essential services, or eliminate life-threatening hazards to personnel or property. |
| Equipment |
| Tangible asset that is functionally complete for its intended purpose, durable, and non-expendable. |
| Facility |
| A building or structure designed and created to serve a particular function. |
| Fixed Burden Rate (FBR) |
| The additional costs (expressed in percent of direct material cost) for ordering, handling, and stockpiling materials and repair parts. For example, if the offeror's Fixed Burden Rate for materials in the Base Period is 10% then: |
$100,000.00 + ($100,000.00 x 10%) = $110,000.00
The Government will compensate the Contractor for the required parts and materials and not the total amount shown in Schedule of Indefinite Delivery Indefinite Quantity Work.
| Frequency Of Service |
| Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days. |
Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.
Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.
Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.
Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.
Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.
Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.
Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.
Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.
Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.
Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.
| Monitoring System |
| Refers to either a Veeder Root System or Pneumercator System |
| OEM |
| Original Equipment Manufacturer |
| Government Furnished Property (GFP) |
| Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract. |
| Infrastructure Condition Assessment Program (ICAP) |
| A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition facilities and their components. |
| Inspection |
| A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair. |
| Job or Work Order |
| An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation. |
| Maintenance And Repair |
| The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair. |
| USMC MAXIMO |
| A specially configured software version of MAXIMO®, a commercially available computerized maintenance management system (CMMS), adopted by NAVFAC for enterprise facility asset data management. The terms “MAXIMO”, “NAVFAC MAXIMO” or “Government’s MAXIMO” shall be used interchangeably in the document. |
| Performance Assessment |
| A method used by the Government to provide some measure of control over the quality of purchased goods and services received. |
| Performance Assessment Representative (PAR) |
| That individual designated by the KO to be responsible for the monitoring of Contractor performance. |
| Pre-Expended Bin Materials And Supplies |
| The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less. Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint. |
| Property Administrator |
| An authorized representative of the Contracting Officer who is responsible for administering contract property requirements, terms and conditions of the contract |
| Property Management Program |
| A Government program established for the purpose of reviewing and approving the Contractor’s Property Management Plan and System through performance of a system analysis whenever government property is in the possession of the Contractor. |
| Quality Assurance (QA) |
| The planned and systematic activities implemented in a quality system so that quality requirements for a product or service will be fulfilled. |
| Quality Control (QC) |
| The observation techniques and activities used to fulfill requirements for quality. |
| R. S. Means |
| A data collection and organization system developed by R. S. Means Company which can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average. An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as "Means". |
| Real Property Inventory Equipment (RPIE) |
| A Government owned or leased individual pieces of equipment, apparatus, or fixture that are essential to the function of the real property (i.e. plumbing, electrical, heating, cooling and elevators). It is physically attached to, integrated into, and built in or on the property. |
Individual RPIE’s can be combined to make a CIMU to facilitate facilities management. An individual RPIE can also be a CIMU if the equipment is complex enough to require its own management planning.
| Response Time |
| The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required. |
| Routine Service Call |
| Service calls that are not an emergency in nature. |
| Special Equipment |
| Equipment that is necessary to perform indefinite quantity line items. Equipment that is needed beyond what is needed on a daily basis. Special equipment shall not be used during routine firm fixed price portion of the contract. |
| Unit Priced Labor (UPL) Hour |
| The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit price includes all indirect and direct costs associated with performing work. The price includes the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; costs for pre-expended bin materials, union agreements, crew sizes, hand tools, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, and profit. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included. |
| Certified Technician |
| A technician that has been trained and certified by either a Veeder Root or a Pneumercator manufacturer. Proper documentation is required. |