25-Attachment HH - Policy for Payment.pdf

This is a Payment Policy document for Harris County Precinct 4 drainage improvement project funded through FEMA. The policy establishes the procedures and requirements for processing payments to contractors performing work on the Drainage Improvements in the Bear Creek Village Subdivision - Stage B (2018) project. The document outlines the administrative framework governing how invoices are submitted, reviewed, approved, and paid throughout the contract performance period, ensuring compliance with FEMA funding requirements and county procurement standards.

The payment policy specifies the documentation requirements contractors must provide with each invoice submission, including itemized cost breakdowns, proof of work completion, and supporting evidence of expenses incurred. Payments are contingent upon satisfactory completion of work in accordance with contract specifications and authorization by the project engineer or designated county representative. The policy establishes a payment schedule and timeline for processing approved invoices, defines the procedures for handling disputed invoices or claims, and addresses retention amounts and final payment procedures. All payments must comply with FEMA reimbursement guidelines and may be subject to additional documentation and audit requirements typical of federally-funded public improvement projects.