25-8403R_Authorization_to_Advertise.pdf

This is an Authorization to Advertise document issued by Collier County Board of County Commissioners Procurement Services Division for Request for Proposals (RFP) 25-8403R, a grant-funded biosolids hauling services solicitation on behalf of the Public Utilities Department. The County seeks qualified contractors to provide transportation, dewatering where applicable, and disposal of biosolids from five facilities: North County Water Reclamation Facility (2,000 tons monthly), South County Water Reclamation Facility (1,791 tons monthly), Golden Gate Wastewater Treatment Plant (360,000 gallons monthly), Orange Tree Wastewater Treatment Plant (358,705 gallons monthly), and Northeast Service Area Interim Wastewater Treatment Plant (208,730 gallons monthly). Services include providing trailers, dewatering equipment and supplies, hauling biosolids to state-permitted disposal facilities, and managing associated labor and compliance activities. Work is scheduled Monday through Saturday, 5:00 AM to 5:00 PM, excluding county holidays, with normal requests serviced within 48 hours and urgent requests within two hours. The proposal submission deadline is May 7, 2026, at 3:00 PM EST via the online bidding system at https://procurement.opengov.com/portal/collier-county-fl. The County intends to award multiple contractors with separate awardees designated for non-dewatering and dewatering-required facilities under an initial five-year contract term with three optional five-year renewals, requiring 18 months' notice prior to expiration for non-renewal.

Proposers must select between non-dewatering or dewatering-required locations and bid on all line items for selected categories. Historical annual spending for biosolids hauling services is approximately $3,700,000; however, this figure may not be indicative of future purchasing patterns. The solicitation is grant-funded and subject to required grantor conditions and federal/state funding compliance requirements. Qualified proposers must possess all necessary federal, state, and local regulatory compliance capabilities including FDEP, EPA, and OSHA standards; furnish a Payment and Performance Bond equal to the contract term value; maintain Worker's Compensation, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Automobile Liability coverage ($1,000,000 per occurrence); and be enrolled in E-Verify at submission. Local vendor preference provisions apply to this solicitation. All proposals must remain valid for 180 days from submission, and pricing rates submitted are for evaluation purposes only and subject to change during contract negotiations. Price modification requests are permitted after the initial contract term if documentation is submitted at least 18 months before renewal dates.