25-069-ITB_Pre-Bid_Meeting_Agenda.pdf

This is a pre-bid meeting agenda document issued by the Kenton County Airport Board (KCAB) for Invitation to Bid #25-069 regarding North & South ARFF Stations Mechanical, Electrical & Plumbing (MEP) Modifications & Tank Installation at the Cincinnati/Northern Kentucky International Airport in Boone County, Kentucky. The project encompasses comprehensive modifications to Aircraft Rescue and Firefighting (ARFF) stations, including the installation of new foam storage tanks, centrifugal chemical processing pumps, distribution piping, valves, and electrical infrastructure upgrades necessary to transition from Aqueous Film Forming Foam (AFFF) to Fluorine Free Foam (F3) systems. The mandatory pre-bid meeting and site visit will be held on November 6, 2025, at 10:00 a.m. ET at ARFF South Station #1, 2100 Tower Drive, Hebron, Kentucky 41048. Bidder questions must be submitted electronically through KCAB's online bidding system by Thursday, November 20, 2025, at 11:59 p.m. ET, with answers to be posted by Tuesday, November 25, 2025, at 11:59 p.m. ET. Bids are due no later than Thursday, December 4, 2025, at 2:00 p.m. ET, with anticipated board approval scheduled for January 19, 2026. All proposal submissions must be made electronically through KCAB's online bidding system and must include vendor questionnaires, proposal forms, contract and insurance documentation, and responses addressing the scope of services and specifications.

The project carries an estimated total cost of $660,000, with $545,000 allocated for construction and installation services and $109,000 designated as contingency, funded through CAPEX. Bidders are required to submit a proposal bond of at least 5% of the total bid amount and must provide comprehensive documentation including safety evaluations, incident rates, workers' compensation modification rates, and OSHA documentation. All contractors must provide certifications regarding tax delinquency, felony convictions, lobbying activities, and compliance with EPA regulations on Per- and Polyfluoroalkyl Substances (PFAS). The project emphasizes equal opportunity compliance with federal regulations including Title VI of the Civil Rights Act and Buy American provisions, ensuring that disadvantaged business enterprises have full and fair opportunity to submit bids without discrimination. The contractor is expected to commence work within 10 calendar days of receiving the Notice to Proceed, with design and construction completion targeted for July 2026.