24-0005 PreBid Slides.pdf

Pre-bid Conference Competitive Solicitation 24-0005 Facility Technology Modernization

Terry Cooper, Procurement Coordinator

SEPTEMBER 6, 2024

PRE-BID ADMINISTRATION

• Virtual Teams meeting

• Washington Electronic Business Solution (WEBS) https://pr-webs-vendor.des.wa.gov/

DISCLAIMER

This pre-bid conference is not recorded and is not authorized to be recorded. Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding for DES. Should bidders rely on any other communication, they do so at their own risk and expense.

AGENDA

• Introductions

• Current bidding opportunity

• Competitive solicitation documents

• Additional resources

INTRODUCTIONS

PROCUREMENT SCOPE

Facility Technology Modernization Software Solution

• DES is responsible for the Capitol Campus, off-campus facilities and provides service to 42 state agencies; manages over $1B biennially in public works projects.

• DES is looking to implement a comprehensive software technology solution to meet facility management needs:

• Asset Management Software.

• Work Order Management.

• Capital Project Management (Project scopes, schedules and budgets)

CONTRACT AWARD STRUCTURE

Single Contract Award

BID EVALUATION SUMMARY

NON-COST FACTORS

We will switch over and walk through the key parts of the following exhibits:

• Exhibit B-1 – Performance Requirements Mandatory, Highly Desirable, and Desirable Requirements Attachments for requirements Bidder Narrative

• Exhibit B-2 – Implementation Plan Qualifications Proposed Implementation Plan

EXHIBIT C - PRICE

We will switch over and walk through the key parts of Exhibit C:

• Implementation fees

• Software fees

STATE PROCUREMENT PRIORITIES

• Small businesses

• Certified Veteran-owned businesses

• Firms without Mandatory Individual Arbitration for Employees (Executive Order 18-03)

CONTRACT

Key terms to pay attention to in the form Contract

• Expected contract term: 10 years; initial term 3 years

• Pricing and Economic Price Adjustment

• Service Level Agreement and Exhibit B-1 Performance Requirements

• Exhibits to the resulting contract

• Questions regarding the contract terms and conditions must be raised during the Q&A period

INSURANCE REQUIREMENTS

• Commercial General Liability Insurance

• $2M per occurrence; $4M general aggregate

• Workers’ Compensation Insurance

• Employers’ Liability (stop gap) insurance - $1M each accident

• Professional Liability (Errors & Omissions) insurance (if applicable)

• $1M per occurrence; $2M general aggregate

HOW TO SUBMIT A BID

• Review all solicitation and contract terms

• Submit a bid before the due date and time

• Email bid submittals to: descprminternal@des.wa.gov

• Provide all completed Exhibits:

• Exhibit A-1 – Bidder’s Certification

• Exhibit A-2 – Bidder’s Profile

• Exhibit B-1 – Performance Requirements

• Exhibit B-2 – Implementation Plan

• Exhibit C – Price

• Exhibit E – Bidder’s Diverse Business Inclusion Plan (if applicable)

QUESTION AND ANSWER PERIOD

• Bidders are encouraged to ask questions

• Q&A are posted in WEBS

• Some Q&A may lead to solicitation amendments

TIMELINE AND NEXT STEPS

• Question and Answer period:

• Questions due October 8, 2024

• Final answer document posted October 11, 2024

• Bid due date: October 25, 2024

• Evaluations, Demonstrations and Security Design Review

• Anticipated announcement of apparent successful bidder: February 13, 2025

• Anticipated contract award: February 28, 2025

ADDITIONAL RESOURCES

• Washington Electronic Business Solution (WEBS)

• Statewide Payee Desk

• Washington APEX Accelerator, formerly (PTAC)

• Office of Minority and Women's Business Enterprises (OMWBE)

• Washington Department of Veterans Affairs (DVA)

• Washington Department of Revenue (DOR)

• Washington Secretary of State (SOS) https://pr-webs-customer.des.wa.gov/ https://ofm.wa.gov/it-systems/statewide-vendorpayee-services https://washingtonapex.org/ https://omwbe.wa.gov/ https://www.dva.wa.gov/ https://dor.wa.gov/ https://www.sos.wa.gov/

THANK YOU

descprminternal@des.wa.gov 360-407-7950 Visit WEBS mailto:descprminternal@des.wa.gov https://fortress.wa.gov/ga/webs