24-0005 Exhibit B2 Implementation Plan.docx

EXHIBIT B-2 – IMPLEMENTATION PLAN

Bidder:

Business Name

INSTRUCTIONS

· Add bidder company’s name above.

· Questions 1, 2 and 3 detailed below will be assessed as described in Section 3.5 Non-Cost Evaluation (Step 3B) of the competitive solicitation document.

Answer each of the below questions using the provided prompts.

· Question 1 “Qualification and Prior Experience”: Provide only the requested numbers and the list of names; other text for this question will not be considered/evaluated.

· Question 2 “State Efficiency and Environmental Performance (SEEP)”: Bidders seeking to qualify for SEEP points must include a dedicated section in their proposal titled “SEEP Practices and Sustainability” (section provided below). This section should detail how bidder’s software product solution incorporates green practices, including specific examples, metrics, and any supporting documentation or certifications.

· Question 3 “Implementation Approach and Schedule”: Space is provided at the end of this document for the bidder’s reply. Incomplete or limited responses may receive lower scoring. Bidder can include screen shots or diagrams if needed. Written responses must not reference or link to any material outside of this document.

· Submit the exhibit as a Microsoft Word document and without modifying the font or formatting.

· Please note: Not following any of the specified instructions might be grounds for the bid to be considered non-responsive.

1. QUALIFICATION AND PRIOR EXPERIENCE.

a. How many implementations of the proposed solution has your firm performed in the last 5 years?

To meet minimum acceptable standard [0%]: Bidder must demonstrate that it successfully has completed at least 3 projects in the last 5 years that are similar in scope to the services being procured. Bidders who do not meet this minimum acceptable standard will be disqualified from further consideration.

List the projects here, including project name and customer:

b. How many of the above implementations that you provided in question 1 (a) were for organizations managing more than 100 employees?

To meet minimum acceptable standard [0%]: Bidder must demonstrate that it successfully has completed at least 3 projects in the last 5 years that are similar in scope to the services being procured and were for organizations managing more than 100 employees. Bidders who do not meet this minimum acceptable standard will be disqualified from further consideration.

Please identify the projects referenced in 1 (a) here:

c. How many of the implementations that you provided in question 1(a) were for government organizations (e.g., capitol campuses, higher education campuses, municipalities, etc.).

To meet minimum acceptable standard [0%]: Bidder must demonstrate that it successfully has completed at least 1 project in the last 5 years that are similar in scope to the services being procured and were for government organizations. Bidders who do not meet this minimum acceptable standard will be disqualified from further consideration.

Please identify the projects referenced in 1 (a) here:

1.

d. From implementations that you provided in question 1(a), list software systems that your customer organizations have used for managing their Asset, Inventory, Work Order and Project Management systems with which your solution was able to successfully integrate.

To meet minimum acceptable standard [0%]: Bidder must demonstrate that it successfully has completed at least 1 project in the last 5 years that are similar in scope to the services being procured and were able to successfully integrate bidder’s existing software systems (e.g., financial reporting and tracking systems, contracts management systems, or the like). Bidders who do not meet this minimum acceptable standard will be disqualified from further consideration.

Please provide a list of software names here:

e. How many total customer organizations are currently utilizing your solution for Asset, Inventory, Work Order and Project Management systems?

To meet minimum acceptable standard [0%]: Bidder must demonstrate that it successfully has been awarded contracts with at least 3 customers in the last 5 years that are similar in scope to the services being procured. Bidders who do not meet this minimum acceptable standard will be disqualified from further consideration.

Please provide a total number here:

NOTE: Before announcement of apparent successful bidder, the top bidder(s) will be asked to provide supporting documentation and references to validate the above numbers. Such documentation has to be provided within ten (10) business days, otherwise the bidder might be disqualified from further consideration. To demonstrate sufficient prior experience with this type of solution and to be determined responsive to this solicitation, the bidder cannot have zero (0) as a response for all 1(b) and 1 (c).

2. STATE EFFICIENCY AND ENVIRONMENTAL PERFORMANCE (SEEP).

To qualify for State Efficiency and Environmental Performance (SEEP) points, bidder must provide detailed information and supporting documentation for the following:

a. Sustainable Development Practices:

1. Bidder use of sustainable development methodologies, such as minimizing waste and reusing resources during the software development lifecycle, including methodologies that support software updates and upgrades that extend the lifespan of existing hardware.

2. Bidder adoption of green data center practices, such as using renewable energy sources and efficient cooling systems.

b. Eco-Friendly Deployment and Maintenance:

1. Bidder solutions for reducing the environmental impact of deploying and maintaining the software, including options for remote installation, updates and support.

2. Bidder initiatives to reduce electronic waste, such as support for hardware recycling programs.

c. Corporate Sustainability Initiatives:

1. Bidder’s demonstrated corporate commitment to sustainability through certifications, such as ISO 14001 (Environmental Management Systems), or membership in environmental organizations.

Evaluation and Scoring The evaluation team will assess the provided documentation and award points based on the comprehensiveness and effectiveness of the SEEP practices described.

Submission Requirements Bidders seeking to qualify for SEEP points must include a dedicated section in their proposal titled “SEEP Practices and Sustainability” (section provided below). This section should detail how bidder’s software product solution incorporates SEEP practices, including specific examples, metrics, and any supporting documentation or certifications.

3. IMPLEMENTATION APPROACH AND SCHEDULE.

The bidder must be able to fully implement the proposed solution in accordance with the requirements and provided responses in Exhibit B-1 – Performance Requirements. Based on the requirements/responses provided in Exhibit B-1, provide an implementation plan describing the implementation approach and an estimated timeline. All training materials and resources described here must be included as part of the fees bid in Exhibit C – Bid Price. Describe the basis and any assumptions used for creating the timeline and any support or resources that will be required from Enterprise Services. Enterprise Services prefers an implementation approach that uses Agile methodology with resulting early and iterative value delivery.

Please note, this proposed implementation approach, and timelines will become a statement of work exhibit to the resulting contract with just minor final adjustment and customized edits when the contract is being finalized. Bidder should ensure that anything indicated here can indeed be performed as proposed.

The implementation plan must include and address, but not be limited to, the following milestones and subjects:

a. Scope Statement: If the solution is modular, explain which modules are being included to meet the requirements and responses in Exhibit B-1. Also explain how the solution is licensed – per module, all-inclusive, licensing per user or a single site-wide license, etc. (This must match the bid price in Exhibit C – Bid Price).

b. Project Team: Provide a description of the proposed project team, identifying the key people who will be assigned to this project, summarizing the individual’s title/role, education, and experience.

c. Requirements gathering: Provide a description of the requirements gathering process including how the specific needs and expectations of the stakeholders will be identified and addressed.

d. Configuration and/or customization (if applicable)

e. Data migration/integration: Provide a plan that describes how bidder’s solution will execute data migration from legacy systems to the new system.

f. Testing: Provide a plan that describes how bidder will perform First Article Test (FAT) to validate the basic functionality and performance of the system.

g. Cut over to production and validation: Provide a plan that describes how bidder will perform integration testing, system testing and user acceptance testing (UAT); confirm the system meets all requirements and performance criteria.

h. Stabilization: Provide a plan that describes how bidder will validate data to ensure accuracy, and perform data integrity checks. Monitor system performance and user satisfaction.

i. Training: Bidder must provide a sufficient level of training for end users to be able to successfully use the solution. Summarize the approach to training. Include a rough estimate of customer hours/duration commitment. For example, an administrator might need 40 hours of training versus a manager who may need 20 hours, etc.

To meet minimum acceptable standard [0%]: Bidder must demonstrate that it successfully has communicated an implementation approach and estimated timeline schedule that supports the scope of the services being procured. Bidders who do not meet this minimum acceptable standard will be disqualified from further consideration.

Return this Implementation Plan to Procurement Coordinator at:

DESCPRMInternal@des.wa.gov

SEEP PRACTICES AND SUSTAINABILITY – BIDDER RESPONSE

IMPLEMENTATION APPROACH AND SCHEDULE – BIDDER RESPONSE

COMPETITIVE SOLICITATION NO. 24-0005 – EXHIBIT B2 – IMPLEMENTATION PLAN PAGE 1