24-0005 Exhibit B1 Performance Requirements.xlsx

Instructions Instructions Exhibit B-1 - Performance Requirements for Competitive Solicitation No. 24-0005

1. Review each Requirement carefully, some requirements contain additional instructions. Do not change or edit the layout or content of the provided information. Not following all the instructions may result in the bid being considered non-responsive or contribute to a lower score.

2. Review Priority level of each requirement and the provided definitions:

Mandatory: Mission critical requirement; Enterprise Services cannot consider a solution that does not meet this requirement.

Highly Desirable: Requirement supports operations and the solution is less effective if this requirement is not met.

Desirable: Requirement would enhance functionality or quality of the solution and makes it more desirable.

3. Respond to each Requirement in Column E: How Bidder Meets requirement if Bidder 'Fully Meets', 'Partially Meets', or 'Does Not Meet' that requirement. If the selected option is 'Partially Meets' use Column G: Written Response to provide a brief explanation on what component of the requirement is not being met.

4. For each requirement that Bidder responds as 'Fully Meets', or 'Partially Meets', select the appropriate one of the following pull down options in Column F: Response Code and provide any required additional information for that option:

Core: The proposed solution currently meets or partially meets this requirement as part of the generally available features and functionalities to all customers (or it can be configured by the user).

Customization: The proposed solution can meet the requirement through a customization to the generally available solution done by the bidder or integrator. If selecting this option, in Column G: Written Response column describe customization needed, estimated level of complexity, timeline, and any potential impact on upgrades/updates to the proposed solution during the term of the contract.

Third Party: The bidder can meet this requirement by utilizing a third party solution. The third party solution must be included in the bid. If selecting this option, in Column G: Written Response column, indicate if the third party functionality is already live with any other customers, what additional customization, or effort would be needed to deploy this third party solution, and any applicable limitations or restrictions related to the third party solution.

5. Utilize Column G: Written Response in accordance with the above instructions for the selected pull-down options and/or additional instructions in the body text of the Requirement. Where Written Response is required, make sure to provide sufficient detail and information as requested. Incomplete or limited responses might not sufficiently demonstrate how the solution meets the Requirement, and therefore be disqualified from further consideration on a pass/fail basis. Unless required above or in the body text of the Requirement, do not provide additional information in Column G: Written Response, it will not be reviewed or considered by the evaluation team. Note: Bidder can include screen shots or separate documents as attachments, if needed. All attachments must be labeled with the Requirement ID number and the Written Response column must indicate the title of the attachment, page number and/or section title of where the information can be found.

6. Bidders are encouraged to provide a focused narrative for any of the Exhibit B-1 Performance Requirements Category(s) (“Category”) outlined in Column B of Exhibit B-1.

(For example, Category Asset & Capital Planning represents Requirement IDs 5-21.)

The narrative allows bidders to earn additional value consideration by showing how their proposed solution not only meets but exceeds the stated requirements, providing added value to the state. These narratives must clearly and specifically demonstrate how the solution goes beyond the minimum needs outlined in the Category. They should be substantive, free of promotional or marketing content, and directly address the business needs and expectations described in the Category.

The evaluation team will look for evidence including but not limited to innovative features, superior implementation approaches, case studies, compliance certifications, and enhanced compliance and support structures that go beyond the Category's baseline expectations.

Narratives that include robust, verifiable evidence to support claims of exceeding requirements will be reviewed favorably. Narratives that include vague or generalized content that lacks concrete examples or specific details will not contribute to an added value assessment.

Each narrative should be provided in Column H: Bidder Narrative of Exhibit B-1 for the respective Category being addressed.

Word Limit: Each Category narrative must be 500 words or less. Any text in excess of 500 words will be deleted prior to forwarding the submittals to the evaluation team. Bidders cannot include links to external content or embedded documents in the Narrative replies; such additional materials will not be evaluated. Instructions on how to include separate documents for a specific requirement ID are outlined in Instruction #5 above.

Please note that, if bidder is awarded a contract, bidder’s responses will be incorporated into the resulting contract.

Accordingly, bidder is cautioned to state only commitments that bidder can meet throughout the term of the contract.

An awarded bidder (i.e., contractor) who is not able to meet such commitments throughout the contract term, will be subject to contract termination for breach of contract and damages.

Requirements

Word Count

•Title •Artist •Date of Creation •Medium •Dimensions •Acquisition Date •Purchase Price or Estimated Value •Condition Reports •Provenance History

•Description •UPC Number •Part Number •Unit of Measures (each, gallon, inch, foot, roll, etc.)

•Acquisition Date

•Current and future levels of unfunded maintenance by portfolio/building/system •Current and future priorities by critical/high/medium/low •Cost by building discipline •Financial scenarios based on different funding or savings strategies •Facility condition index of portfolio/building •Building condition assessment reports that detail systems, conditions, costs, and action required and include photographs of all systems audited

Such evidence can include, but is not limited to:

• Voluntary Product Accessibility Template (VPAT) report, WCAG version. VPAT can be found at http://www.itic.org/policy/accessibility/

- Single Sign On

- Multi-Factor