23GR23 - Clarification No. 1.pdf

Date: March 10, 2025 Clarification No. 1

From: i.e. Engineering, Inc.

809 SE Pine Street Roseburg, OR 97470

CLARIFICATION/ NOTIFICATION

PROJECT: Stewart Parkway Tennis & Pickleball Courts

PROJECT #:23GR23

Item #1 Depth of net post under finished court surface is 3’ 6”. See detail 2/SD.2.

Item #2 Depth of fence post under finished surface is 48 inches per the Fencing Notes on sheet C.7.

Item #3 Option 1 (one) or Option 2 (two) base or subbase shall be extended to the outside edge of the court curb to support court curb.

Item #4 Each bidder will provide a bid for both options shown in the Bid Form.

The city intends to award the contract to the lowest bidder. The lowest bid from the 2 options shall be considered the bid to be considered.

Item #5 The Pedestrian Fence (or Pedestrian Rail as called out in detail 7/SD.2) will be mounted per the anchor post section and plan details. The Pedestrian Fence will be installed straight without angles or steps. The top backrest wall will stop 9” short of the end of the seating wall to avoid a conflict with the pedestrian fence. See new detail 7B/SD.2.

Item #6 The pipe sleeve umbrella holes are incidental to the Seat Wall Viewing Area. Contractor shall install 24 pipe sleeve umbrella holes.

Item #7 The excavation for Option 1 (one) as quantified on Bid Item D-1 includes the soil that will be blended and left in place.

Item #8 Bidders are not required to be pre-qualified per the Advertisement for Bid and Invitation to Bid. Section 9 of the Information to Bidders states “When required, bidders shall pre-qualify under ORS 279C.430 and 279C.435, by completing the Oregon Department of Transportation (ODOT) Prequalification Application”. This statement does not require bidders to prequalified.

The subcontractor for the tennis and pickleball court surfacing and nets shall be qualified per the Special Provisions section 00869.31 and 01051.40.

Item #9 The various utility companies, specifically but not limited to Pacific Power and Douglas Fastnet, have facilities that they will be relocated out of the way that are located just south and east of the existing tennis courts.

This relocation work will need to happen after the site demo work has been completed. It will be the general contractor’s responsibility to coordinate this relocation work with those utility companies and accommodate their needs.

The electrical sub-contractor will be responsible for providing electrical power plans from the transformer to the new lights and improvements.

These plans shall be submitted to the Douglas County Building Department to obtain the electrical permits. The permit fees and the design work should be considered incidental to the costs of the lighting.

The city will be directly responsible for any fee that is directly related to the relocation of these utilities.

Item #10 Voltage from Pacific Power transformer is 120/240 volts

Item #11 Cast in place concrete light pole foundations will be allowed with conditions:

1. The light pole foundation shall be designed by an engineer and submitted to the Douglas County Building Department for review and permitting.

2. The base cover of the light pole must completely cover the foundation.

Item #12 A Center Anchor Strap detail has been added to the plans. See sheet C.2 for placement and see 8/SD.2 for detail.

Item #13 On Sheet C.1, the contact list was modified to help the contractor contact the correct person.

Item #14 On Sheet C.3, keyed note #2 was changed to keyed note #18.

Item #15 On Sheet C.5, on keyed note #11 called for a missing detail. The detail callout has been changed to detail 2C/SD.1.

Item #15 On Sheet C.7, the key notes 6 & 7 were modified. Key note #3 was added to the plans with lengths of seating area.

Item #16 On Sheet SD.2, On Sheet SD.2, A pedestrian fence/rail detail and a tennis net center strap anchor detail was added. Details 1 & 2/SD.2 were modified to clarify and add information.

Item #18 Alternate lighting plans and products will be allowed. It is the Contractor’s responsibility to meet, at a minimum, USTA lighting standards for Class II level of court illumination. For reference, attached is the USTA PPA Diagram showing those minimum requirements. We will not be pre-qualifying lighting sub-contractors or reviewing alternative lighting plans prior to the bid. Prior to construction, it will be the Contractor's responsibility to provide to document and prove to both the Engineer and the City of Roseburg that the lighting plan they are providing meets or exceeds the USTA Class II lighting requirements. That diagram and lighting information will be required to be submitted as a shop drawing for review, comment and approval. That shop drawing will also be submitted to the USTA for their approval. Plans that do not meet these standards will not be considered or allowed.

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SIGNED: _________________________________