22172_Pinellas_County_Jail_Lobby_Elevator_Mod_Spec_REV_FINAL_12.19.23.pdf

Specifications for

Elevator Modernization

Pinellas County Jail Central Building 14400 49th Street

Clearwater, FL 33762

Consultant: ATIS Elevator Consulting Phone: 314-441-3999

FAX: 314-942-7100

Elevator Modernization Page 1 of 69

Contents

INVITATION FOR BIDS

SUMMARY OF WORK:

BID SHEETS FOR SOLICITATION

GENERAL PROVISIONS

ACKNOWLEDGMENT OF AMENDMENTS

ADDITIONAL INFORMATION

ALTERNATIVE BIDS

APPLICABLE LAW

ASSIGNMENT

AWARD

BID ACCEPTANCE PERIOD

BID CLARIFICATIONS

BIDDER CERTIFICATION

BIDDER INVESTIGATIONS

BID RECEIPT AND OPENING

CHANGES OR MODIFICATIONS

DEFINITIONS

EXCEPTIONS

FORCE MAJEURE

LIMITATION OF COST

ORAL STATEMENTS

PAYMENT TERMS AND DISCOUNTS

TERMINATION OR DEFAULT

QUALIFICATIONS OF BIDDERS

QUALITY OF GOODS

UNSATISFACTORY WORK

END OF GENERAL PROVISIONS

SPECIAL PROVISIONS

INSURANCE REQUIREMENTS

TRANSPORTATION AND PACKING

LEGAL COUNSEL REVIEW

TIME OF COMMENCEMENT AND COMPLETION

PROJECT SCHEDULE

END OF SPECIAL PROVISIONS

SPECIFICATION FOR MODERNIZATION OF ELEVATORS

Elevator Modernization Page 2 of 69

1 GENERAL

1.1 SUMMARY

1.2 DEFINITIONS

1.3 CODE AND STANDARD REFERENCES

1.4 RELATED WORK BY ELEVATOR CONTRACTOR

1.5 PAINTING

1.6 ELEVATOR SYSTEM DESCRIPTION

1.7 SUBMITTALS

1.8 QUALITY ASSURANCE

1.9 DELIVERY, STORAGE AND HANDLING

1.10 PROJECT CONDITIONS

1.11 CONTRACT INTERIM PREVENTIVE MAINTENANCE

1.12 WARRANTY

2 PRODUCTS

2.1 ACCEPTABLE MANUFACTURER

2.2 MATERIALS, GENERAL

2.3 EQUIPMENT: MACHINE ROOM/SPACE COMPONENTS

2.4 EQUIPMENT: HOISTWAY

2.5 DOOR OPERATION

2.6 CAR COMPONENTS

2.7 FIRE COMMAND CENTER ELEVATOR PANEL

2.8 HALL FIXTURES

3 EXECUTION

3.1 CONTRACTOR RESPONSIBILITY

3.2 TERMS of PAYMENT

END OF MODERNIZATION SECTION

BID ITEM 002 OPTION FOR NEW GEARLESS MACHINES

Invitation for Bids Pinellas County Jail Central Building Page 3 of 69

INVITATION FOR BIDS

FOR THE MODERNIZATION OF ELECTRIC TRACTION

PASSENGER ELEVATOR

SUMMARY OF WORK:

Pinellas County Jail Central Building, hereinafter referred to as “Owner", requires a trade Elevator Contractor to provide the necessary services to modernize Three (3) Electric Traction Passenger Elevators, located at Pinellas County Jail Central Building, 14400 49th Street, Clearwater, FL 33762. The contact person for the technical portions of this project is, Amy Gill, ATIS Elevator Consulting Phone# 239-989-1834, Fax# 314-942-7100.

SITE VISIT IS TBD.

Interested bidders are requested to submit one (1) original bid by e-mail as indicated on the bid sheet TBD. Bids received after this time will not be accepted.

All bid packages shall include the following:

Modernization Specification:

1. Completed Bid Sheets (Pages 5 & 6 of 68)

2. Completed Project Schedule (Page 12 of 68)

3. Modernization Contract Signature Sheet (Page 67 of 68)

Additional Information:

1. Any additional clarifications and/or exceptions to specification.

Having reviewed documents prepared by ATIS Elevator Consulting and having reviewed site conditions, applicable codes and statutes and all conditions affecting and governing the work, the Undersigned Contractor hereby offers to provide all engineering, labor, materials, transportation, services and equipment necessary and incidental to properly execute required work of the Contract Documents as follows. This will acknowledge acceptance of all requirements on all pages of this package.

The submission of a bid response without identifying exceptions expressly acknowledges and formally evidences the Elevator Contractor’s acceptance of all terms and conditions of the contract. Any and all exceptions must be submitted in writing in the contractor’s bid response.

Invitation for Bids Pinellas County Jail Central Building Page 4 of 69

The Owner reserves the right in its sole and absolute discretion to deem any Elevator Contractor non-responsive if the Elevator Contractor submits an exception, which alters the Owner’s risk, liability, exposure in, or the intent of this procurement.

All Elevator Contractors further understand and agree the Pinellas County Jail Central Building will accept no vendor exceptions or requests for “Or Equal” substitutions to the contract at any time after submission of the bid response.

PROSPECTIVE BIDDERS ARE REQUESTED TO CALL Matt Passaro, Project Manager, Building Design and Construction, 727-464-4098 TO EITHER VERIFY OR

DECLINE ATTENDANCE AT THE SITE VISIT.

PROSPECTIVE BIDDERS CAN CALL BETWEEN 9:00 AM AND 4:00 PM, TO MAKE

ARRANGEMENTS FOR THE SITE VISIT. Matt Passaro WILL CONDUCT THE SITE

VISIT.

Insurance coverage is required for this project; please refer to the Special Provisions Section of the Specification.

This cover letter is intended to invite prospective vendors to submit a Bid as detailed on the attached bid sheet. For complete details, please refer to the attached bid/proposal package.

Bid Sheets Page 5 of 69

BID SHEETS FOR SOLICITATION

Prices for TBD, as indicated in the following schedule:

Bid Item

Description Item Total Cost

001 ELEVATOR MODERNIZATION: Total price for labor, equipment, transportation, supervision, tools, administrative costs, materials, permits and taxes including any incidental cost necessary to perform all work specified in BID ITEM 001 - ELEVATOR MODERNIZATION SPECIFICATION section of this specification for Three (3) Electric Traction Elevators, Serial Numbers 55710, 55711, 55712.

Total Cost Three

(3) Elevators

001A ELEVATOR MODERNIZATION SIMPLEX: Total price for labor, equipment, transportation, supervision, tools, administrative costs, materials, permits and taxes including any incidental cost necessary to perform all work specified in BID ITEM 002 - ELEVATOR MODERNIZATION SPECIFICATION section of this specification for One (1) Electric Traction Elevator Serial Number 55710.

Total Cost One (1)

Elevator

001B ELEVATOR MODERNIZATION DUPLEX: Total price for labor, equipment, transportation, supervision, tools, administrative costs, materials, permits and taxes including any incidental cost necessary to perform all work specified in BID ITEM 001 - ELEVATOR MODERNIZATION SPECIFICATION section of this specification for Two (2) Electric Traction Elevators, Serial Numbers 55711 and 55712.

Total Cost Two (2)

Elevators

002 ALTERNATE OPTION NEW GEARLESS MACHINES: Price differential for labor, equipment, transportation, supervision, tools, administrative costs, materials, permits and taxes including any incidental cost necessary to perform all work specified in BID ITEM 002 – OPTION FOR NEW GEARLESS MACHINES at the end of this specification for Three (3) Electric Traction Elevators, Serial Numbers 55710, 55711, 55712.

Cost Differential Three (3) Elevators

Bid Sheets Page 6 of 69

002A ALTERNATE OPTION NEW GEARLESS MACHINE

SIMPLEX: Price differential for labor, equipment, transportation, supervision, tools, administrative costs, materials, permits and taxes including any incidental cost necessary to perform all work specified in BID ITEM 002 – OPTION FOR NEW GEARLESS MACHINES at the end of this specification for One (1) Electric Traction Elevators, Serial Number 55710.

Cost Differential One (1) Elevator

002B ALTERNATE OPTION NEW GEARLESS MACHINES

DUPLEX: Price differential for labor, equipment, transportation, supervision, tools, administrative costs, materials, permits and taxes including any incidental cost necessary to perform all work specified in BID ITEM 002 – OPTION FOR NEW GEARLESS MACHINES at the end of this specification for Two (2) Electric Traction Elevators, Serial Numbers 55711, 55712.

Cost Differential Two (2) Elevators

ONLY BIDS SENT BY E-MAIL WILL BE ACCEPTED. BIDS MUST BE

IDENTIFIED BY HAVING THE PROJECT, Pinellas County Jail Central Building, Elevator Modernization, CLEARLY MARKED IN THE SUBJECT

LINE.

PLEASE SEND YOUR BID BY E-MAIL TO THE FOLLOWING:

Matt Passaro, Project Manager, Building Design and Construction mpassaro@pinellas.gov and

Amy Gill, ATIS Elevator Consulting, Consultant agill@atis.com

Having reviewed documents prepared by ATIS Elevator Consulting and having reviewed site conditions, applicable codes and statutes and all conditions affecting and governing the work, the Undersigned Contractor hereby offers to provide all engineering, labor, materials, transportation, services and equipment necessary and incidental to properly execute required work of the Contract Documents herein.

Elevator Contractor ______________________________________________

Signature______________________________ Date____________________

General Provisions Page 7 of 69

IMPORTANT!—PLEASE READ CAREFULLY BEFORE MAKING BID

GENERAL PROVISIONS

These general terms and conditions of the bid quotation and acceptance apply in like force to this inquiry and to any subsequent contract resulting there from.

ACKNOWLEDGMENT OF AMENDMENTS

Bidders shall acknowledge receipt of any amendment to the solicitation by letter, or by returning a copy of the issued amendment with the submitted bid. The acknowledgment must be received by the Owner by the time and at the place specified for the receipt of bids. Failure to acknowledge an issued amendment may result in bid rejection and disqualification.

ADDITIONAL INFORMATION

Questions concerning the technical portions of the bid document must be submitted to Amy Gill, ATIS Elevator Consulting Phone# 239-989-1834, Fax# 314-942-7100. Bidders are cautioned that any statements made by individuals other than as indicated above shall not be relied upon unless subsequently ratified by a formal written amendment to the bid document. No contractual or technical questions will be accepted after ten (10) days prior to the bid date as above.

ALTERNATIVE BIDS

Bidders WILL NOT be allowed to submit more than one (1) bid for this project.

APPLICABLE LAW

The contract shall be governed in all respects by the laws of the State of FL, and any litigation with respect thereto shall be brought in the courts of Pinellas County, FL. The contractor shall comply with all applicable Federal, State, and local laws and regulations. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility.

ASSIGNMENT

The contractor shall not assign, transfer, convey, sublet, or otherwise dispose of any award or any or all of its rights, title, or interest therein, or delegate the duties hereunder without the express written consent of the Owner.

AWARD

The contract shall be awarded to the bidder submitting the most favorable proposal based on cost and value as determined through the evaluation procedures established for this procurement. Cost will be a factor in the award decision, although the award may not necessarily be made to the bidder submitting the lowest total price. Owner reserves the right to award a contract to that responsive, responsible bidder whose bid, conforming to this specification, is the most advantageous to the Owner, all factors considered.

BID ACCEPTANCE PERIOD

Any bid submitted as a result of the solicitation shall be binding on the bidder for a minimum of ninety (90) calendar days following the bid opening date. Any bid for which the bidder specifies a shorter acceptance period may not be submitted.

BID CLARIFICATIONS

If any party contemplating the submission of a bid on this invitation is in doubt as to the true meaning of any part of the plans, specifications, or other documents, he should immediately submit a written request for an interpretation thereof to any of the above-named individuals at the above

General Provisions Page 8 of 69 address. The bidder's concerns, regarding clarification of specifications and/or discrepancies and/or omissions and/or changes to the attached specifications shall only be made in writing and sent to the attention of the above individuals at least five (5) calendar days prior to the bid closing date. The letter from the bidder shall state clearly, and in detail, the basis for such concern(s) or request(s) and shall be sent to the above address, marked "PREBID QUESTION" on the face of the envelope. The Owner will respond in writing. If necessary, an interpretation of the bid invitation document will be made only by addendum duly issued to each party receiving a bid invitation. All such addenda shall become part of the contract documents. The Owner shall not be responsible for explanations or interpretations of bid invitation documents except as issued in accordance herewith. No oral interpretations will be made as to the meaning of specifications or any other contract documents. Failure to comply with this provision will result in the bidder waiving his/her right to dispute the bid specification.

BIDDER CERTIFICATION

The bidder agrees that submission of a signed bid form is certification that the bidder will accept an award made to it as a result of the submission.

BIDDER INVESTIGATIONS

Before submitting a bid, each bidder shall make all investigations and examinations necessary to ascertain all site conditions and requirements affecting the full performance of the contract and to verify any representations made the Owner upon which the bidder will rely. On site examination of the existing elevators and their components is scheduled for TBD at TBD. If the bidder receives an award as a result of its bid submission, failure to have made a thorough and complete investigation and examination of the site, will in no way relieve the bidder from its obligation to comply in every detail with all provisions and requirements of the contract documents and specifications, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for any claim whatsoever by the contractor for additional compensation.

BID RECEIPT AND OPENING

The Owner will receive sealed bid proposals until date and time indicated. Bids must be delivered, by e-mail to the following:

Matt Passaro, Project Manager, Building Design and Construction mpassaro@pinellas.gov and

Amy Gill, ATIS Elevator Consulting, Consultant agill@atis.com

Once received the bids will be held where they will be opened after the bid closing date of 5:00 PM, TBD. It is the responsibility of the bidder to ensure that bids arrive on time. FAXED BIDS

WILL NOT BE ACCEPTED AND SHALL NOT BE CONSIDERED FOR EVALUATION OR

AWARD.

CHANGES OR MODIFICATIONS

All changes or modifications shall be agreed upon in writing, including contract prices and schedule adjustment, prior to the commencement of work covered by changes or modifications.

General Provisions Page 9 of 69

DEFINITIONS

The definitions are detailed in the specification document and shall be used throughout all general conditions, special conditions, specifications, and contract documents except where superseded in those documents.

EXCEPTIONS

Bidders taking exception to any part or section of the solicitation shall indicate such exceptions on the bid form or appendix. Failure to indicate any exception will be interpreted as the bidder's intent to comply fully with the requirements as written. Conditional or qualified bids, unless specifically allowed, shall be subject to rejection in whole or in part.

FORCE MAJEURE

The contractor shall not be held responsible for failure to perform the duties and responsibilities imposed by the contract due to legal strikes, fires, riots, rebellions, and acts of God beyond the control of the contractor, unless otherwise specified in the contract.

LIMITATION OF COST

The contractor agrees to perform the work specified and complete all obligations under the contract within the stated amounts of their quotation.

ORAL STATEMENTS

No oral statement of any person shall modify or otherwise affect the terms, conditions or any of the specifications as stated in this contract. All modifications to the contract will be made in writing by the Owner and subject to the approval of the contractor before being implemented.

PAYMENT TERMS AND DISCOUNTS

Upon successful award of the contract, the Owner will make payments in accordance with the terms detailed in section titled Terms of Payment in the Elevator Modernization Specification.

TERMINATION OR DEFAULT

If the Contractor defaults in the performance of its duties, the Owner, after seven days' written notice to the Contractor, and after a reasonable opportunity for Contractor to cure, the Owner may terminate the Contract, and shall be entitled to exercise all remedies available to it under laws of the State of FL with any litigation with respect thereto to be brought in the courts of Pinellas County.

No waiver of any breach of the Contract Documents shall be held to be a waiver of any other or subsequent breach. All remedies afforded in the Contract Documents shall be taken and construed as cumulative, that is, in addition to every other remedy provided therein or by law. Contractor retains all rights and remedies granted to it by operation of law, or in equity; and has not waived, conditioned, or limited such, or assumed any obligation(s) unless expressly stated in any Amendment.

Notwithstanding anything contained in the Contract Documents to the contrary, if any term or condition of the Contract Documents to be performed by any party hereto is rendered impossible due to any cause beyond such party's control, including, without limitation, an act of God, war, civil disturbance, fire or casualty, labor dispute or governmental rule, such party, for so long as such condition exists, shall be excused from such performance or observance, provided such party takes all reasonable steps as soon as reasonably practicable upon the termination of such condition to recommence performance, and provided that after thirty (30) days from the onset of such cause or a reasonable period of time, if the party is still unable to perform its obligations hereunder, the other party, may, at its option, terminate the Contract Documents by giving written notice to the other party to that effect not less than thirty (30) days prior to the proposed termination date.

General Provisions Page 10 of 69

Contractor shall automatically receive an extension of time commensurate with any delay not solely caused by Contractor; and shall not be liable for consequential damages. In the event of termination as set forth in this paragraph, Owner agrees to: (i) pay Contractor the proportional contract value of work performed including contract value of materials in process of fabrication, in transit, stored at jobsite, or in Contractor's possession; and (ii) limit possession to work and materials previously paid for by Owner to Contractor.

Notwithstanding any other provision of the Contract, neither party shall be entitled to recover consequential damages.

In the event it becomes necessary for any party to seek legal means to enforce the terms of the Contract, the non-prevailing party will be liable for all reasonable attorneys' fees and expenses incurred by the prevailing party in connection with this action.

QUALIFICATIONS OF BIDDERS

The bidder may be required before the award of any contract to show to the complete satisfaction of the Owner that it has the necessary facilities, ability, and financial resources to provide the service specified therein in a satisfactory manner. The bidder is required to give a past history and references in order to satisfy the Owner in regard to the bidder's qualifications. The Owner may make reasonable investigations deemed necessary and proper to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Owner all information for this purpose that may be requested. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder fails to satisfy the Owner that the bidder is properly qualified to carry out the obligations of the contract and to complete the work described therein. Evaluation of the bidder's qualifications shall include:

1. The ability, capacity, skill, and financial resources to perform the work or provide the service required.

2. The ability of the bidder to perform the work or provide the service promptly or within the time specified, without delay or interference.

3. The character, integrity, reputation, judgment, experience, and efficiency of the bidder.

4. The quality of performance of previous contracts or services.

5. The ability of the contractor to initiate and execute the modernization work in an expedient manner.

QUALITY OF GOODS

All goods installed shall be new, in first class condition, and of the manufacturer's latest design.

UNSATISFACTORY WORK

If, at any time during the contract term, the service performed or work done by the contractor is considered by the Owner to create a condition that threatens the health, safety, or welfare of the community, the contractor shall, on being notified by the Owner, immediately correct such deficient service or work. In the event the contractor fails, after notice, to correct the deficient service or work immediately, the Owner shall have the right to order the correction of the deficiency by separate contract or with its own resources at the expense of the contractor.

END OF GENERAL PROVISIONS

Special Provisions Page 11 of 69

SPECIAL PROVISIONS

In addition to the General Provisions of this solicitation, these Special Provisions, along with the specifications that follow, will apply in like force to this solicitation and to any subsequent contract resulting there from.

INSURANCE REQUIREMENTS

Prior to the time the contractor is entitled to commence any part of the project, work under this contract, the contractor shall procure, pay for, and maintain the insurance coverage and limits as detailed in Section 9 Elevator Maintenance Section of this procurement. The Elevator Contractor shall submit certificate of confirmation naming indemnified parties as additional insured prior to commencing any work. The insurance requirements shall remain in effect throughout the term of this contract.

Contractor shall maintain workers' liability insurance and shall file such insurance with the Owner prior to the commencement of the Work.

The Contractor shall indemnify and hold the Owner harmless from and against all claims, damages, losses and expenses, including but not limited to attorneys' fees, arising out of or resulting from the performance of the Work, to the extent caused by intentional or negligent acts or omissions of the Contractor.

The Owner is to be defended and indemnified for claims arising from third parties resulting from Elevator Contractor's acts, actions, omissions, or neglects; but is not defended or indemnified for its own acts, actions, omissions, or neglects. Elevator Contractor will provide a satisfactory insurance endorsement for the Owner. Cancellation notice shall contain the standard Acord Form 25 cancellation language, but same is understood to provide 30 days' notice. The aggregate shall not be per project. Products and completed operations coverage shall be maintained for one (1) year after final completion of the work hereunder; and shall be included as part of the general aggregate and not evidenced separately.

TRANSPORTATION AND PACKING

Prices quoted shall be net, including transportation and delivery charges and fully prepaid by the seller, f.o.b. the site. No additional charges will be allowed for packing, packages, or partial delivery costs.

LEGAL COUNSEL REVIEW.

Contractor is to submit final Contract within 20 days of award to Owner. That Contract will then be presented to Legal Counsel for review & approval. Contractor will agree with, and/or negotiate any reasonable revisions requested by Counsel at conclusion of review by Legal Counsel.

TIME OF COMMENCEMENT AND COMPLETION

The work to be performed under this Contract shall commence on the date this Contract is executed by the parties hereto and, subject to authorized adjustment, shall be completed no later than the time periods detailed in the project schedule below. Contractor agrees to commence and complete the work with continued diligence as a continuous operation from start through completion in accordance with project schedule below.

Special Provisions Page 12 of 69

Contractor’s ability to maintain scheduled job progress is conditioned on Contractor being allowed additional time for delays beyond its control as well as the timely furnishing of all necessary approvals.

Under no circumstances shall either party be liable for any loss, damage or delay due to any cause beyond either parties reasonable control, including but not limited to acts of government, strikes, lockouts, labor disputes, fire, explosion, theft, weather damage, flood, earthquake, riot, civil commotion, war mischief or act of God.

PROJECT SCHEDULE

Contractor shall provide a schedule for execution of modernization work with time periods necessary to indicate the milestones as listed below. It is anticipated that this contract will be awarded within 90 days of bid submission with the work start date to be as detailed in the Project Schedule identified below.

The start of on-site modernization must initiate on the date provided by the Elevator Contractor with completion finished in accordance with the schedule submitted by the Elevator Contractor and approved by the Owner for the elevator modernization. All open time periods are to be calculated after a date of award for this contract. The schedule below, when completed, will constitute the final schedule for this project.

All time periods are to be calculated after a date of award for this contract with the actual start date as listed below. Once the elevator is turned over to the Elevator Contractor for modernization, the Elevator Contractor shall provide all material and labor to ensure that the approved schedule is achieved to complete all modernization work on the elevator.

Time (Days / Weeks) Calendar Dates Action Product submittals date Submittal review period Submittal approval date

On-site work starts for 1st elevator 1st elevator modernization work completes On-site work starts for 2nd elevator 2nd elevator modernization work completes

On-site work starts for 3rd elevator 3rd elevator modernization work completes All elevator modernization work completed

END OF SPECIAL PROVISIONS

Elevator Modernization Specification Page 13 of 69

Bid Item 001

SPECIFICATION FOR MODERNIZATION OF ELEVATORS

14400 49th Street, Clearwater, FL 33762

ELECTRIC TRACTION PASSENGER ELEVATORS

1 GENERAL

1.1 SUMMARY

A) This section specifies required work to complete the modernization of Three (3) Electric

Traction Elevators.

B) Elevator work includes:

1) Commercial, standard electric traction elevators.

2) Elevator car and hoistway signal equipment.

3) Operation and control systems.

4) Patching, painting etc. as indicated.

5) Accessibility provisions for physically disabled persons.

C) Engineering, equipment, labor, machines, control systems, devices and accessories as required for safely operating the specified elevators at rated speed with rated capacities.

D) Delivery, staging, and hoisting of new equipment. Hoisting, dismantling, removal and disposal of existing equipment. Repair, cleaning, and painting of reusable equipment.

E) Materials and accessories as required for completing the elevator modernization.

F) Hoistway, pit and machine room barricades for safety as required.

G) Required hoisting, hoisting permits and traffic coordination and/or permits with local jurisdictions and the State of FL as required.

H) Required permits and coordination and/or permits with local jurisdictions, Bureau of Elevator

Safety and the State of FL as required.

Elevator Modernization Specification Page 14 of 69

1.2 DEFINITIONS

A) The following definitions shall be used throughout all general conditions, specifications and contract documents except where superseded in those documents.

1) "Owner": Pinellas County Jail Central Building.

2) "Consultant”: ATIS Elevator Consulting.

3) “Contractor”: The Elevator Contractor unless stated differently.

4) “Contract”: The Contract for the elevator modernization and other related work shall be deemed to be the Elevator Specifications provided to Contractor prior to execution.

5) “Contract Documents”: The Contract for the elevator modernization and other related work to the elevator of the building, the Elevator Specifications (the "Specifications") and any Addendum shall comprise the Contract Documents. Additional Contract Documents may be created and incorporated upon written agreement by Owner and Contractor.

Notwithstanding, any documents not furnished hereunder shall not be binding upon Contractor until such time Contractor is furnished with same and specifically accepts in writing.

6) “Contract Sum”: The amount set forth in the Contract as priced by the “Contractor” for Bid Items, for Contractor's performance of the Work.

7) Direct Labor Costs”: Wages or salaries, which can be properly identified with and charged to one specific product or service. Direct labor cost shall include all direct labor employee benefit costs and burdens. Employee benefits shall include the employer's cost contributions for health and welfare, injury compensation, Federal and State Unemployment and Social Security taxes. It shall also include a burden factor to recover the cost of paid absence due to Federal Holidays, vacation, and election days required by the Department of Labor Wage Determinations. Other benefit costs including retirement contributions and paid sick leave may be included where identifiable and payable by the Contractor.

8) “Direct Labor Hours”: Those hours actually expended in the accomplishment of direct labor costed work.

9) “Direct Materials Cost: The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value of salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors “Fire Alarm Contractor”: Contractor approved to work on Fire Alarm System installed in Pinellas County Jail Central Building, 14400 49th Street, Clearwater, FL 33762.

10) “Code”: All applicable laws and codes, including but not limited to the electrical, fire, building, and Safety Codes for Elevators and Escalators codes designated by any authority having jurisdiction as detailed in the codes and standards reference section of this specification.

Elevator Modernization Specification Page 15 of 69

11) “Jurisdictional Authority”: The authority having jurisdiction, the organization, office, or individual responsible for enforcement of the associated Elevator Code(s). Where compliance with these Codes has been mandated by legislation or regulation, the “Jurisdictional Authority” is the regulatory authority.

12) “Component” or “Component Part”: Any part of any item or system that is detachable or removable from the main body or main assembly of the item or system.

13) Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

14) Where “as directed", "as required", "as permitted", "approval", "acceptance”, or other words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the Owner is intended unless stated otherwise.

15) “Work”: The services to be completed by Contractor are as specified in the Contract Documents. This Work includes all Services necessary; material and labor required to provide and install and/or repair equipment as specified under this specification. Schedules and completion dates shall be agreed to in writing by both parties before becoming effective.

16) “Provide”: Provide all materials and labor required to furnish and install and or repair.

17) “Services”: Services shall include, but shall not necessarily be limited to, all labor, transportation, supplies, materials, parts, tools, scaffolding, machinery, hoists, employee safety equipment, equipment, lubricants; supervision, applicable taxes, and all other work and materials expressly required under this Contract or reasonably inferred whether or not expressly stated herein necessary to maintain all equipment covered under this specification.

18) “Fire Alarm Contractor”: Contractor approved to work on Fire Alarm System installed in Pinellas County Jail Central Building, 14400 49th Street, Clearwater, FL 33762.

19) “Subcontractor”: A Subcontractor is a person or entity who has a direct contract with the Contractor to perform a portion of the Work and Services at the site. All Subcontractors must be licensed and insured and must provide proof of adequate insurance in the amounts specified herein prior to the commencement of any portion of the Work.

1.3 CODE AND STANDARD REFERENCES

A) All codes and standards referenced in this specification will be to the edition of the references as detailed in this section. All materials and Work and Services to be performed under these specifications shall be in compliance with the Codes listed in this section or as determined by the authority having jurisdiction.

B) Comply with applicable FL Regulatory Requirements, Building Codes and Elevator Codes at the project site, including but not limited to the following:

1) Florida Statutes 399 and 553

2) Florida Administrative Code 61C-5

3) Florida Building Code 2023, including all supplements

Elevator Modernization Specification Page 16 of 69

4) ASME A17.1-2019 Safety Code for Elevators and Escalators

5) ASME A17.3-2015 Safety Code for Existing Elevators and Escalators

6) ASME A17.2-2020 Guide for Inspection of Elevators and Escalators

7) ADAAG, Americans with Disabilities Act Accessibility Guidelines

8) ASCE 24 Flood Resistant Design and Construction

9) NFPA 13-2019 Standard for the Installation of Sprinkler Systems

10) NFPA 70-2020 National Electrical Code

11) NFPA 80, Fire Doors and Windows

12) ANSI/UL 10B, Fire Tests of Door Assemblies

13) NFPA 72-2019 National Fire Alarm Code

14) NFPA 101 Life Safety Code

15) O.S.H.A. Requirements for construction and repairs of existing buildings

16) Elevator Industry Field Employees’ Safety Handbook 2020

17) Any and all onsite workmen and receiving of products to site are required to follow security and safety procedures as per policies due to facility regulations.

1.4 RELATED WORK BY ELEVATOR CONTRACTOR

A) This project will be a “turn-key” project with all work requirements included under the Work and Services by the Contractor unless specifically detailed in this section.

B) Machine Room HVAC: Retain Existing.

C) Security: Install new digital cameras and card readers in elevators 1, 2 and 4. Cameras and card readers to have capability of full integration with the touch screen building control system.

Cameras and card readers to have remote capabilities from the IB Control / Tower Control.

1) Remove existing non-functional card readers.

2) Provide labor, supervision, elevator control features, materials, parts, supplies, tools, equipment, and all incidental wiring and components not specified, but reasonably required to facilitate limited access to the elevators from certain or all floors and from the elevator cars to certain or all floors, as designated by the Owner, all as indicated herein.

3) Provide Security means for each elevator to prevent any and all cars from servicing certain or all floors, except the main egress floor, from a hall call and certain or all floors, except the main egress floor from a car call. The Owner shall be able to, through the security system controller, to designate which floors are to be secure floors.

a) A Key card system shall control this security feature.

b) This function shall occur by way of the Security System signaling the elevator controller accordingly.

c) The Security System shall have the capability of selecting any of the various floors to be secured or returning the elevators to normal, operation, all upon direction from the Owner.

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4) Security from the Corridor:

a) To operate the elevator when the security feature is activated, a passenger must activate one of the Security Systems key fob proximity readers, located adjacent to or on a corridor call station cover plate, with a properly coded access key fob.

b) Upon successful activation of the reader a green LED shall light. Consequently, the elevator system will allow the activation of an up or down corridor call at that floor for the respective pair of elevators, as applicable.

c) Security operation from the corridor must be approved by the AHJ prior to final decision of the system.

5) Security from the Car:

a) Once inside of the elevator the passenger must activate one of the Security System’s fob proximity readers, located on a car operating panel cover plate inside of the elevator, with a properly coded access key fob.

b) Upon successful activation of the reader a green LED shall light. Consequently, the elevator system will allow the activation of an authorized floor stop push button.

c) Security operation from within the car must be approved by the AHJ prior to final decision of the system.

6) Emergency Deactivation Of Secure Access:

a) The elevator control system shall immediately deactivate the elevator security control system, upon the activation of Firefighter's Emergency Operation. No further automatic lockout of floor buttons shall occur during the period of time that Firefighter’s Emergency Operation (Phase I or Phase II) is activated.

7) Access Control Unit (ACU)

a) The Security System shall include the Access Control Unit (ACU), which shall signal the elevator controller, relative to Secure Access Operation.

8) Reader Wiring from Device:

a) The Elevator Contractor shall provide all required shielded wiring in the traveling cables and in conduit in the hoistway and machine room from the reader devices to junction boxes in the machine rooms and shall connect the required number of shielded conductor pairs to the card readers and to the security system junction boxes.

(1) Necessary number of shielded conductor pairs will be dependent on the Security

System Manufacturer’s specification requirements.

(2) Provide all necessary junction boxes in the elevator machine room.

9) Installation of digital security cameras in elevators 1,2 and 4.

a) New digital security cameras inside the elevator cab.

b) Installation of all necessary associated wiring.

c) Capability to remotely interface with existing building touch screen system.

10) Operation of elevator to include the following functions:

a) Control room capability to override card reader in elevator.

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b) Control room capability to override floor card readers.

c) Elevator cab flooring monitoring via touch screen at all landings.

d) Remotely send elevators to all landings.

e) Floor door secure at all landings.

f) Open door at all landings.

g) Enable / disable elevator car operating panel buttons.

h) Emergency stop.

D) Fire Alarm: Fire alarm including heat and smoke sensing devices as per NFPA 70 National

Electrical Code and NFPA 72 National Fire Alarm.

1) Verify that proper connections exist for fire recall devices to the elevator controllers. If required, provide connection from new or existing fire recall devices to the elevator controllers in machine room. For each elevator within the building, a minimum of three separate elevator control circuits shall be terminated at the designated elevator controller within each elevator machine room in accordance with NFPA 72, section 21.3. Operation of the elevator shall be in accordance with Section 2.27 of ASME A17.1 Safety Code for Elevators and Escalators. The smoke detectors or other automatic fire detection as permitted by NFPA 72, shall actuate the elevator control circuits as detailed in NFPA 72.

2) Fire alarm contractor shall demonstrate at time of elevator inspection, compliance and testing of all alarm initiating devices as required by ASME A17.1 Safety Code for Elevators and Escalators, ASME A17.2 and NFPA 72 National Fire Alarm Code.

3) Installation of alarm system and devices shall conform to ASME A17.1 Safety Code for Elevators and Escalators, and NFPA 72 including NFPA 70 NEC.

4) All conduit and wiring requirements for Fire Alarm System work is the responsibility of the Fire Alarm Contractor.

E) Emergency Generator: The elevators are not provided with emergency generator power.

Auxiliary power with backup battery to be provided.

F) Sprinklers:

1) If sprinklers are required by local Fire Officials a code compliant shunt trip breaker would need to be installed and located for disconnecting power to the elevator in conformance with applicable codes.

2) Where elevator equipment is located or its enclosure is configured such that application of water from sprinklers could cause unsafe elevator operation, means shall be provided to automatically disconnect the main line power supply to the affected elevator and any other power supplies used to move the elevator upon or prior to the application of water.

3) When sprinklers are installed not more than 600 mm (24 in.) above the pit floor, the following shall apply to elevator electrical equipment and wiring in the hoistway located less than 1 200 mm (48 in.) above the pit floor, except earthquake protective devices conforming as required to ASME A17.1 Part 8.4); and on the exterior of the car at the point where the car platform sill and the lowest landing hoistway door sill are in vertical alignment.

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a) Elevator electrical equipment shall be weatherproof (Type 4 as specified in NEMA 250).

b) Elevator wiring, except traveling cables, shall be identified for use in wet locations in accordance with the requirements in NFPA 70

4) If sprinkler head(s) are located in the machine room or hoistway, it will be required to install a heat detector within 24” of each sprinkler in order to automatically disconnect the main line power supply to the affected elevator(s) upon or prior to the application of water, in accordance with ASME A17 Safety Code for Elevators and Escalators, and NFPA 72 National Fire Alarm Code.

G) Telephone Lines:

1) Telephone lines and wiring to elevator controllers for telephone system including all wiring in machine room to be installed inside conduit as per NFPA 70 NEC.

2) All emergency telephone devices shall include a minimum of 4 hours emergency backup power including power from emergency generator if supplied.

H) Electrical Requirements: Electrical work required for elevator modernization shall be the responsibility of the Elevator Contractor. Electrical requirements shall include the following:

1) All Electrical work must be coordinated and scheduled with, at least 7 days’ notice, with the building owner. Elevators shall be removed from service while electrical trades are working.

2) Electrical requirements for hoistway and machine room HVAC, GFCI receptacles and disconnects, as required by NFPA 70, NEC and ASME A17.1 Safety Code for Elevators and Escalators. Additionally, Electrical Contractor shall provide and install conduits and wiring required for communication devices as detailed in this section.

3) Main Line Disconnect: Main line disconnect is to be verified by Elevator Contractor as appropriate size and type for power requirements of new elevator equipment prior to installation. Main line disconnect for elevators shall not be used for other conductors to pass thru disconnect switch boxes.

a) If existing disconnect is not satisfactory, Electrical Contractor shall provide new disconnect for elevator main line power in accordance with NFPA 70, NEC. The disconnecting means shall be an enclosed externally operable fused motor circuit switch capable of being locked in the open position. The provision for locking or adding a lock to the disconnecting means shall be installed on or at the switch used as the disconnecting means and shall remain in place with or without the lock installed.

Portable means for adding a lock to the switch or circuit breaker shall not be permitted as the means required to be installed at and remain with the equipment.

4) Cab Lighting Disconnect: Cab Lighting disconnect is to be verified by Electrical Contractor as appropriate size and type for power requirements. Cab Lighting disconnect for elevators shall not be used for other conductors to pass thru disconnect switch boxes.

Electrical Contractor shall provide new disconnect(s) for elevator cab lighting in accordance with NFPA 70, NEC.

a) The disconnecting means shall be an enclosed externally operable fused motor circuit switch capable of being locked in the open position. The provision for locking or adding a lock to the disconnecting means shall be installed on or at the switch used as the disconnecting means and shall remain in place with or without the lock installed.

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Portable means for adding a lock to the switch or circuit breaker shall not be permitted as the means required to be installed at and remain with the equipment.

b) Car Light Source: A separate branch circuit shall supply the car lights, receptacle(s), accessory equipment (alarm devices, alarm bells, monitoring devices not part of the control system), auxiliary lighting power source, and ventilation on each elevator car.

The overcurrent device protecting the branch circuit shall be located in the elevator machine room or control room/machinery space or control space. Required lighting shall not be connected to the load side of a ground-fault circuit interrupter.

5) Machine Room Lighting and Receptacles:

a) A separate branch circuit shall supply the machine room or control room/machinery space or control space lighting and receptacle(s).

b) Minimum lighting in machine room shall be 19 ft-c.

c) Required lighting shall not be connected to the load side of a ground-fault circuit interrupter.

6) Pit Lighting and Receptacle(s):

a) Verify that current pit lighting meets minimum 10 ft-c. at all locations in the pit. If pit lighting is below 10 ft-c requirement, provide additional lighting as detailed in this specification.

b) Verify that a separate branch circuit is installed to supply the hoistway pit lighting and receptacle(s).

c) Required lighting shall not be connected to the load side of a ground-fault circuit interrupter.

d) The lighting switch shall be so located as to be readily accessible from the pit access door.

e) Duplex Receptacle. At least one 125-volt, single phase, 15- or 20-ampere duplex receptacle shall be provided in the hoistway pit.

7) Pit Receptacles: Pit receptacles, with GFCI protection shall be installed in NEMA 4 devices where placed within 4’-0” of pit floor. Care must be taken not to place equipment in line with elevator equipment.

8) Each 125-volt, single-phase, 15 and 20 ampere receptacle installed in pits, in hoistways and on elevator car tops shall be of the ground fault circuit-interrupter type for protection of personnel.

9) All disconnects shall be labeled according to NFPA 70 National Electrical Code including source of power, Jurisdictional Identification (Serial Number) and all required warning signs.

10) All disconnects shall be installed with proper clearances in accordance to the applicable provisions of NFPA 70 National Electrical Code.

11) All conduit and wiring in the hoistway must be checked for proper installation and properly mounted in accordance with applicable provisions of NFPA 70 National Electrical Code.

12) Equipment grounding and bonding shall be provided in accordance with the requirements of NFPA 70 National Electrical Code. The equipment grounding conductor will be run with

Elevator Modernization Specification Page 21 of 69 the circuit conductors and shall be a copper conductor. Ground all conductors, supports, controller enclosure, and other non-current conducting metal enclosures for electrical equipment in accordance with NFPA 70 National Electrical Code. The ground wires shall be solid or stranded; insulated, covered, or bare copper, sized as required by NEC, and shall be colored green if #6 AWG or smaller, and have green tape or adhesive marking if #4 AWG or larger.

13) Provide new electric wiring from disconnect switches to the terminals of the new elevator controllers in their new locations, inclusive of a normal 120 VAC, 15 AMP supply at each controller.

14) Provide new pit lighting and machine room lighting as per NFPA 70 National Electrical Code with enclosed and protected lamps.

15) All existing and new lighting fixtures in machine rooms, elevator cars and on top of car are to be suitably guarded in accordance with ASME A17.1 Safety Code for Elevators and Escalators clearance requirements and NFPA 70 National Electrical Code requirements for guarding.

16) Pit lighting switches and emergency stop switches shall be installed approximately 18” above first floor landing adjacent to opening and operable from side of pit access where pit ladder is installed.

17) Telephone lines and wiring to elevator controllers for telephone system including all wiring in machine room to be installed inside conduit as per NFPA 70 NEC. Conduit to be installed under Electrical Requirements.

I) Patching: Patching of all masonry openings and drywall surfaces as required by elevator installation work as detailed below will be the responsibility of the Elevator Contractor and shall be completed with fire rating of hoistway or machine room equal or greater than 2 hours in accordance with FL Building Code.

1) All openings left from the removal of any surface mounted devices will be patched appropriately and surface restoration performed by the Elevator Contractor. Included in this will be the removal of old position indicators and directional indicators.

2) Patching of all surfaces at elevator landings will be the responsibility of the Elevator Contractor. Masonry, drywall, patching, and finishes including painting for repair of all openings as required by elevator installation work and shall be completed with fire rating of hoistway or machine room equal or greater than 2 hours in accordance with applicable…