22025_Media Services RFP_Q and Clarification Response_12-19-25.pdf
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- Attached to
- RFP 22025 for Media Planning/Buying Services
- Solicitation number
- S-177000-00015542
- Issued by
- Marion County, Oregon
About this file
This document is a Questions and Clarifications Response for RFP #22025 issued by the Oregon State Lottery for Media Services. The response addresses four key inquiries from prospective proposers regarding eligibility requirements, meeting attendance, work location, and proposal submission procedures. Proposers must be headquartered and staffed within Oregon or southwestern Washington with a minimum of five full-time, non-contract, non-freelance employees performing Oregon-focused services within those geographic areas. The Lottery anticipates approximately one to two in-person meetings per year at its Main Office in Salem, Oregon, conducted with advance notice and mutually agreed-upon scheduling; however, contractors may also attend meetings remotely or virtually as required under individual work orders. Proposals must be submitted through OregonBuys, the State of Oregon's eProcurement system, with a closing date of January 14, 2026, at 3:00 PM Pacific Time.
The clarification responses establish strict geographic and staffing constraints for contractor eligibility, explicitly prohibiting proposers from being headquartered outside the United States or performing contract work outside the USA, including locations such as India or Canada. All personnel assigned to perform work under the contract must be located and working within Oregon or southwestern Washington. These requirements are referenced in RFP Section 4.5.1.1 regarding Oregon or Southwest Washington-Based Business status and Section 4.5.1.2 addressing Organizational Structure. The responses reinforce the regulatory framework governing this procurement while providing essential guidance for potential bidders regarding compliance with geographic, staffing, and submission requirements.
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Text version
RFP [22025] – [Media Services RFP]
MEDIA SERVICES RFP # 22025
Questions / Requests for Clarification – Response
12/19/25
Question / Request for Clarification:
Response:
1. “Whether companies from Outside USA can apply for this?
(like, from India or Canada)”
Proposer shall be headquartered and staffed within the state of Oregon or southwestern Washington.
Reference: RFP Section 4.5.1.1, Oregon or Southwest Washington-Based Business.
Proposer shall have a minimum of five (5) or more full-time, non-contract, non-freelance staff performing Oregon focused services within the state of Oregon or southwestern Washington. For clarification, staff performing work outside of Oregon or southwest Washington will not be included as part of the required minimum for this section.
Reference: RFP Section 4.5.1.2,1 Organizational Structure.
2. “Whether we need to come over there for meetings?”
The Master Agreement resulting from this RFP will require Contractor to attend meetings remotely/virtually, or in-person at Lottery’s Main Office in Salem, Oregon, if required under a Work Order Contract.
Reference: RFP Section 3.1.7, Days, hours, method, and location for Services.
Lottery anticipates approximately one to two (1-2) in-person meetings per year with advance notice and times and days that are mutually agreed to.
3. “Can we perform the tasks (related to RFP) outside USA?
(like, from India or Canada)”
No.
Proposer shall be headquartered and staffed within the state of Oregon or southwestern Washington.
Reference: RFP Section 4.5.1.1, Oregon or Southwest Washington-Based Business.
Proposer shall have a minimum of five (5) or more full-time, non-contract, non-freelance staff performing Oregon focused services within the state of Oregon or southwestern Washington. For clarification, staff performing work outside of Oregon or southwest Washington will not be included as part of the required minimum for this section.
Reference: RFP Section 4.5.1.2,1 Organizational Structure.
4. “Can we submit the proposals via email?”
Proposals must be submitted through OregonBuys, the State of Oregon’s eProcurement system, at https://oregonbuys.gov/ on or before Closing.
Reference: RFP Section 4.6.4, Electronic Delivery.
https://oregonbuys.gov/
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