22025_MEDIA_Attachment RT3 - Proposer Organization and Staffing_clean_12-11-25.docx
DOCX document 99 KB Posted
- Attached to
- RFP 22025 for Media Planning/Buying Services
- Solicitation number
- S-177000-00015542
- Issued by
- Marion County, Oregon
About this file
This is a response template attachment for RFP #22025 Media Services issued by a state lottery agency. The document serves as a standardized form for proposers to detail their organizational structure and staffing qualifications in response to the media services solicitation. Proposers are required to identify Key Persons for four specified roles: Account Manager, Media Director, Media Planner/Buyer, and Media Supervisor/Analyst, with the ability to assign multiple individuals to single roles or consolidate multiple roles under one person as needed to meet the lottery's minimum and desired qualifications. The template mandates detailed staff experience documentation for each proposed Key Person, including years of relevant experience, project scope overviews, and professional resumes limited to one page per individual.
The document further requires proposers to describe the geographic locations where work will be performed and to justify their proposed approach to collaboration with the lottery, including specific tools and methodologies for effective remote or hybrid coordination. Proposers must also document assumptions related to their response in a structured table format, referencing specific RFP sections to support their proposed approach. The template explicitly warns that changes to any pre-completed cells will result in proposal disqualification, emphasizing strict compliance with the prescribed format and instructions.
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Attachment RT3 - Proposer Organization and Staffing Response Template
RFP # 22025
RFP # 22025
Table of Contents
| 1.0 | Proposer Key Persons | 3 |
| 2.0 | Staff Experience | 4 |
| 3.0 | Resumes | 5 |
| 4.0 | Work Locations | 5 |
| 5.0 | General Assumptions | 5 |
RFP # 22025 MEDIA SERVICES
Attachment RT3 – Key Person
Proposer Key Persons Instructions: The Proposer should identify Key Persons for the Key Person Requirements, as described in the RFP Section 4.5.3. Fill in the following table detailing the Key Persons identified for this RFP. Add rows as necessary. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal. One Key Person may fill multiple roles; and a role may be filled by more than one Key Person to support and meet Lottery’s minimum and desired qualifications.
Proposer Key Persons
ROLE
(REFER TO SECTION 4.5.3)
| NAME AND TITLE |
| EXPERIENCE IN PROPOSED ROLE (YEARS) |
| NAME OF THREE MOST RECENT RELEVANT PROJECTS AND KEY PERSON’S ROLE FOR EACH |
Account Manager
Media Director
Media Planner/Buyer
Media Supervisor/Analyst
Staff Experience Instructions: Provide details regarding the qualifications and experience for the proposed Key Persons. The details must include duration of the experience and an overview of the project scope, as it relates to the scope of this RFP. Duplicate Table 2 in its entirety, once per each Key Person. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal.
Staff Experience Team Member Name:
Description of Qualifications and Experiences
| Experience working in the proposed role and engagements with similar scope and complexities |
| Years of Experience: |
| Brief Description: |
INDIVIDUAL QUALIFICATIONS
Certifications (if applicable…add lines, if needed).
| Name of Certification: |
| Certification or Member Number: |
| Earned Date: |
| Expiration Date: |
Resumes Instructions: Attach a professional resume for each proposed Key Person to this section of the Proposal. Each resume should demonstrate experience relevant to the position proposed. The resume should include work on projects cited under the Proposer’s corporate experience, and the specific functions performed on such projects. (limit 1 page per Key Person)
<Response> Work Locations The Scope of Potential Services requires significant collaboration. Although face-to-face allows for the most effective collaboration, Lottery recognizes tools can enable effective collaboration between sites.
Instructions: Describe the locations where the Proposer is proposing work associated with this RFP to be performed. Include a justification of Proposer’s proposed approach and how this approach aligns with the needs and expectations captured in the RFP. Include a description of how Proposer’s team expects to interact with Lottery and the collaboration tools Proposer’s organization plans to leverage to enable effective collaboration.
(limit 2 pages)
<Response> General Assumptions Instructions: Document the assumptions related to this Response Template in the following table. Add rows as necessary. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal.
| Table 5 | Proposer Experience Assumptions |
| ITEM # | |
| REFERENCE (SECTION, PAGE, PARAGRAPH) | |
| DESCRIPTION | |
| RATIONALE |
1.
2.
3.
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