22025_MEDIA_Attachment RT1 - Cover Letter and Executive Summary_clean_12-11-25.docx

Attachment RT1 - Cover Letter and Executive Summary Response Template

MEDIA RFP # 22025

RFP # 22025 Media of

- Confidential - Table of Contents

List of Tables

of

- Confidential - i Submission Cover Letter Instructions: Provide the following information regarding the person responsible for the completion of the Proposer response. This person should also be the person Lottery should contact for questions and/or clarifications.

Name:

Phone:

Address:

Fax:

E-mail:

Subject to acceptance by the Lottery, the Proposer acknowledges that by submitting a response AND signing in the space indicated below, the Proposer is submitting a formal offer to meet the requirements and intent of the RFP.

In addition, should a contract result from this RFP, the Proposer will be contractually obligated to comply with all items in this RFP. While the Proposer is directed to list exceptions on Attachment RT4 - Forms and Response to Sample Master Agreement, all such exceptions are subject to Lottery acceptance and/or further negotiation. If no exceptions are noted, none will apply. Proposers who sign below may not later take exception to any point during contract negotiations. Failure to sign the Submission Cover Sheet or signing it with a false statement will cause Proposal to be considered Non-Responsive.

Electronic Signature of individual authorized to legally bind the Company Date

Name (typed or printed):

Title:

Company name:

Physical address:

State of Incorporation:

Any individual signing above hereby certifies they are an authorized representative of Proposer and that:

Proposer understands and accepts the requirements of this RFP. By submitting a Proposal, Proposer agrees to be bound by the Contract terms and conditions in Attachment RT4-Forms and Response to Sample Contract and as modified by any Addenda, except for those terms and conditions that Lottery has reserved for negotiation, as identified in the RFP.

Proposer acknowledges receipt of any and all Addenda to this RFP.

Proposal is a Firm Offer for 180 days following the Closing.

If awarded a Contract, Proposer agrees to perform the scope of work and meet the performance standards set forth in the final negotiated scope of work of the Contract.

I have knowledge regarding Proposer’s payment of taxes and by signing below I hereby certify that, to the best of my knowledge, Proposer is not in violation of any tax laws of the State of Oregon or a political subdivision of the state, including, without limitation, ORS 305.620 and ORS chapters 316, 317 and 318.

Proposer does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, gender, disability, sexual orientation, national origin. When awarding subcontracts, Proposer does not discriminate against any business certified under ORS 200.055 as a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business.

Proposer and Proposer’s employees, agents, and subcontractors are not included on:

the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf., or the government wide exclusions lists in the System for Award Management found at: https://www.sam.gov/portal/SAM/#1 Proposer certifies that, to the best of its knowledge, there exists no actual or potential conflict between the business or economic interests of Proposer, its employees, or its agents, on the one hand, and the business or economic interests of the Lottery, on the other hand, arising out of, or relating in any way to, the subject matter of the RFP. If any changes occur with respect to Proposer’s status regarding conflict of interest, Proposer shall promptly notify the Lottery in writing.

Proposer certifies that all contents of the Proposal (including any other forms or documentation, if required under this RFP) and this Proposal Certification Sheet, are truthful and accurate and have been prepared independently from all other Proposers, and without collusion, fraud, or other dishonesty.

Proposer understands that any statement or representation it makes in response to this RFP, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a "claim" {as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under Contract {ORS 180.750(2)} subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

Proposer acknowledges these certifications are in addition to any certifications required in the Contract and Statement of Work in Attachment A at the time of Contract execution.

Submission Cover Sheet Along with the Cover Letter, the Proposer must also provide the following information:

· A statement regarding the Proposer 's legal structure, federal tax identification number, and principal place of business

· A list of all subcontractors, if any, that the Proposer will use on the Project, if the Lottery awards contract to Proposer

· For each proposed subcontractor, the Proposer must attach a letter from the subcontractor with a statement regarding the subcontractor’s legal structure, federal tax identification number, and principle place of business, that is signed by an individual authorized to legally bind the subcontractor.

Instructions: Provide a Cover Letter that includes the information required above.

<Response> Table of Contents Instructions: Provide a Table of Contents for the Proposal. This should include all parts of the Proposal, including response forms and attachments, and should be identified by volume and page number. The structure of the Proposal should match the structure of the Response Templates for ease of Proposal evaluation. The Table of Contents should identify all sections, figures, charts, graphs, etc.

Executive Summary Instructions: Provide a brief (two [2] to four [4] page) summary of the key aspects of the Proposer’s Proposal. The Executive Summary should include an overview of the Proposer’s qualifications, approach to deliver the services described in the RFP, proposed team and advantage of this Proposal to the State.

Proposer Contact Information Instructions: Complete the following information regarding the Proposer’s headquarters and primary contact for any questions pertaining to the Proposer’s responses to this RFP. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal.

Proposer Contact Information

COMPANY HEADQUARTERS INFORMATION:

Company Name:

Address:

City, State & Zip Code:

Company Size:

(Total Number of Employees)

Annual Revenue:

PRIMARY CONTACT INFORMATION:

Name:

Title:

Address:

City, State & Zip Code:

Phone:

Fax:

E-mail:

REGIONAL OR LOCAL OFFICE INFORMATION:

Company Name:

Region Name:

Address:

City, State & Zip Code:

Primary Contact:

Phone:

Fax:

E-mail:

Subcontractor Contact Information (If applicable) Instructions: Complete the following information regarding the subcontractor’s contact information. If more than one subcontractor is proposed, add more Tables as necessary. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal.

Subcontractor Contact Information

COMPANY INFORMATION:

Company Name:

Address:

City, State & Zip Code:

Company Size:

(Total Number of Employees)

Annual Revenue:

PRIMARY CONTACT INFORMATION:

Name:

Title:

Address:

City, State & Zip Code:

Phone:

Fax:

E-mail:

Proposal (Written Response) Check List Instructions: Complete the following Table. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the Proposal. During the evaluation process, Lottery will perform an initial review of the Proposals to confirm these are included. If the items identified in this checklist are not included, the Proposal may be disqualified

Proposer Package 1 Checklist

Proposer Package 2 Checklist

Minimum Mandatory Qualifications

Instructions: Complete the following information regarding the Proposer’s ability to meet the minimum mandatory qualifications. Proposers that fail to provide clear, sufficient evidence that they meet the minimum mandatory qualifications may be subject to disqualification. Lottery may ask for additional clarifications relating to the minimum mandatory qualifications prior to determination of compliance. Provide specific references to Proposal locations that support the Proposer’s assertions that it meets the minimum mandatory qualifications. Do not change any of the completed cells. Any changes to the completed cells may lead to the rejection of the Proposal.

Minimum Mandatory Qualifications

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