22-Attachment Z - Policy for Payment.pdf

This document is a policy for payment of material on hand issued by the Harris County Engineering Department in Texas, dated December 6, 2005. The policy outlines the procedures for requesting compensation for nonperishable materials that have been delivered to a work location but not yet used, with specific guidelines for what materials are eligible for payment. Eligible materials include those that have been sampled, tested, approved, or certified, and are ready for incorporation into the work, such as concrete traffic barriers, precast concrete box culverts, beams, reinforced concrete pipe, steel girders, and other items deemed reasonable by the Engineer.

The policy establishes that payment for material on hand will only be made for materials authorized for purchase by work order or with written approval from the Engineer, and will not exceed the actual cost as established by invoice. The total value for associated reasonable placement costs is also considered. Contractors must submit monthly material on hand forms until the total value reaches zero, and by submitting a request, they authorize Harris County Engineering Department to audit records and review the record-keeping system. The document emphasizes that payment does not constitute acceptance of materials, and materials not used within 60 days will be ineligible for payment and removed from the summary.