Technical_Exhibit_8_-_POD_Workload_Data.pdf

FMSS LOGISTICS SERVICES

SECTION J – LIST OF DOCUMENTS, EXHIBITS, AND OTHER

ATTACHMENTS

TECHNICAL EXHIBIT 8: IRS TERRITORIES, POSTS OF DUTY -

OFFICE REPAIRS AND OTHER SERVICES WORKLOAD

This TE 8 provides data concerning the average number of repairs, locksmith services, box, and property moves required on a monthly basis at the territories post of duty location. Definitions are provided for the following categories cited in the workload data:

Location – Provides information for the location indicated.

Number of Repairs – Refers to the cumulative number of times a particular repair activity is performed each month by territory. Figures reflect the average monthly workload data for each year.

Paragraph Number and Description – Provides PWS paragraph reference.

Number of Locksmith Activities – Refers to the cumulative number of times locksmith activities are performed each month by territory. Figures reflect the average monthly workload data for each year.

Number of Box Moves – Refers to the cumulative number of box moves performed each month by territory. Box moves involve the movement of boxes from one office to another at the same Computing Center or IRS Office location. On average, each box move involves the movement of 50 boxes. On average, each box weighs approximately 30 lbs and measures 16.5x7.5x11.5” in size.

Number of Property Moves – Refers to the cumulative number of property moves performed each month by territory. Property moves involve the movement of office property to include furniture, filing cabinets, boxes, and computer work-station equipment from one office to another within the same Computing Center or IRS Office location. On average, each property move involves the movement of property for 15 personnel who each have 170- 265 sq ft of office space.

Number of Other Logistics Services – Refers to the cumulative number of other logistics services performed each month by territory.

Number of Excess/Dispose of Property – Refers to the cumulative number of excess/disposals performed each month by territory.

Attachment J-5, TE 8

SECTION J - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TE-8, OFFICE REPAIRS AND OTHER SERVICES WORKLOAD

Base Period

Number of repairs, locksmiths, moving services and Recycling/Excessing Office Repairs

Locksmith Services

Inter Office Box Moves

Inter Office Property Moves

Other Logistics Services

Excess/Dispose of Property

C.3.1 C.3.2 C.3.3.1 C.3.3.2 C.3.3 C.3.3.4

All Territories 67 114 7 51 6 11

Andover 5 5 0 2 1 1

Atlanta 7 13 0 1 1 1

Austin 2 15 1 2 0 0

Brookhaven 3 5 0 2 0 1

Covington 5 6 1 2 0 1 Covington Annex DCC 4 7 1 2 1 1

Fresno 4 7 0 3 0 1

Kansas City 7 15 0 4 1 1

Main IR 0 0 0 0 0 0

Martinburg 3 8 0 2 0 1

Memphis 7 11 1 4 0 0

New Carrollton 5 5 0 21 0 0

Oakland 5 3 1 2 1 1

Ogden 5 7 1 2 1 1

Philadelphia 5 7 0 2 0 1

COST REIMBURSABLE

Location

Average Monthly Number of various Repairs, Locksmith, and Moving Services at the Campus and IRS Computing Centers -- Base Period

TE-8, OFFICE REPAIRS AND OTHER SERVICES WORKLOAD

Option 1

Number of repairs, locksmiths, moving services and Recycling/Excessing Office Repairs

Locksmith Services

Inter Office Box Moves

Inter Office Property Moves

Other Logistics Services

Excess/Dispose of Property

C.3.1 C.3.2 C.3.3.1 C.3.3.2 C.3.3 C.3.3.4

All Territories 66 90 8 38 12 31

Andover 2 8 1 4 1 2

Atlanta 7 12 0 3 1 3

Austin 6 12 1 8 1 1

Brookhaven 1 1 0 0 1 1

Covington 2 2 0 0 1 1 Covington Annex DCC 7 9 1 2 1 3

Fresno 4 4 0 2 1 4

Kansas City 10 10 1 3 0 4

Main IR 0 0 0 0 0 1

Martinburg 1 1 0 1 1 1

Memphis 3 5 1 3 1 1

New Carrollton 7 9 1 3 1 3

Oakland 8 9 1 5 1 3

Ogden 7 6 1 3 1 2

Philadelphia 1 2 0 1 0 1

Average Monthly Number of various Repairs, Locksmith, and Moving Services at the Campus and IRS Computing Centers -- Option Period 1

Attachment J-5, TE 8

COST REIMBURSABLE

Location

TE-8, OFFICE REPAIRS AND OTHER SERVICES WORKLOAD

Option 2

Number of repairs, locksmiths, moving services and Recycling/Excessing Office Repairs

Locksmith Services

Inter Office Box Moves

Inter Office Property Moves

Other Logistics Services

Excess/Dispose of Property

C.3.1 C.3.2 C.3.3.1 C.3.3.2 C.3.3 C.3.3.4

All Territories 60 79 6 44 13 24

Andover 2 6 1 3 1 2

Atlanta 6 12 1 3 1 2

Austin 8 12 1 12 2 1

Brookhaven 1 1 0 1 1 1

Covington 3 2 0 1 0 1 Covington Annex DCC 5 8 1 2 1 2

Fresno 3 2 0 3 1 3

Kansas City 12 6 0 2 1 1

Main IR 0 0 0 0 0 0

Martinburg 0 1 0 1 0 1

Memphis 3 5 0 3 1 3

New Carrollton 5 12 1 3 1 3

Oakland 6 5 1 6 1 1

Ogden 5 5 0 3 1 2

Philadelphia 1 2 0 1 1 1

COST REIMBURSABLE

Location

Average Monthly Number of various Repairs, Locksmith, and Moving Services at the Campus and IRS Computing Centers -- Option Period 2

TE-8, OFFICE REPAIRS AND OTHER SERVICES WORKLOAD

Option 3

Number of repairs, locksmiths, moving services and Recycling/Excessing Office Repairs

Locksmith Services

Inter Office Box Moves

Inter Office Property Moves

Other Logistics Services

Excess/Dispose of Property

C.3.1 C.3.2 C.3.3.1 C.3.3.2 C.3.3 C.3.3.4

All Territories 80 79 19 37 7 20

Andover 1 5 0 2 1 3

Atlanta 5 10 1 3 1 3

Austin 7 10 1 7 1 1

Brookhaven 7 1 0 1 1 1

Covington 7 1 1 1 1 1 Covington Annex DCC 5 7 1 2 1 2

Fresno 2 2 0 2 0 2

Kansas City 10 5 1 2 0 2

Main IR 0 0 0 0 0 1

Martinburg 0 1 0 1 0 1

Memphis 5 10 5 3 0 0

New Carrollton 11 10 5 4 0 0

Oakland 12 10 3 5 0 0

Ogden 7 5 1 3 1 2

Philadelphia 1 2 0 1 0 1

Attachment J-5, TE 8

COST REIMBURSABLE

Location

Average Monthly Number of various Repairs, Locksmith, and Moving Services at the Campus and IRS Computing Centers -- Option Period 3

TE-8, OFFICE REPAIRS AND OTHER SERVICES WORKLOAD

Option 4

Number of repairs, locksmiths, moving services and Recycling/Excessing Office Repairs

Locksmith Services

Inter Office Box Moves

Inter Office Property Moves

Other Logistics Services

Excess/Dispose of Property

C.3.1 C.3.2 C.3.3.1 C.3.3.2 C.3.3 C.3.3.4

All Territories 65 69 8 28 6 17

Andover 1 5 1 1 0 1 Atlanta 4 10 1 1 1 1 Austin 8 10 0 2 1 2 Brookhaven 4 1 0 1 1 1 Covington 3 3 1 1 1 1 Covington Annex DCC 4 5 1 1 0 1 Fresno 1 2 0 1 0 1 Kansas City 7 5 2 2 0 2 Main IR 0 0 0 0 0 0 Martinburg 0 1 0 1 0 1 Memphis 7 5 2 5 0 1 New Carrollton 10 8 2 6 0 1 Oakland 10 8 0 5 1 2 Ogden 5 5 1 1 1 1 Philadelphia 1 1 0 0 0 1

COST REIMBURSABLE

Attachment J-5, TE - 8

Location

Average Monthly Number of various Repairs, Locksmith, and Moving Services at the Campus and IRS Computing Centers -- Option Period 4

SECTION J – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

Attachment J-5, TE-8 Attachment

ATTACHMENT 1 TO TECHNICAL EXHIBIT 8: SAMPLE WORK ORDER REQUESTS

This attachment is provided to give additional detail as to the nature and type of service calls the prospective offerors can expect to receive via the ERC/KISAM System. Prospective Offerors shall take these additional details under consideration when preparing their proposal.

Call ID – Provides the identification number for the service ticket given by the ERC system.

Call Type – Refers to the type of service call required.

Call Description – Provides narrative information provided by the customer or individual who put in the work ticket on the type of service required. **

**Note: Customer specific data such as location, telephone number and names were replaced with xxxx for security purposes. Actual work order data will contain this information when supplied by the customer.

Attachment J-5, TE-8 Attachment

Call ID Call Type Call IM02528269 Locksmith Services As the manager for the XX office, I am requesting a spare key be provided as I only have the one to lock my office door.

IM02526737 Locksmith Services Request for 2 replacement keys - Mfg. Office Specialty Key # XXX/XXX

If keys are unavailable locksmith service will be needed.

Please note; the POD is XXX, 000-000-0000, XXX Street, City, State Zip

IM02479764 Locksmith Services We need two copies of the following cubicle keys: X067, X069, X100 and X6026

IM02491821 Locksmith Services Window 32 top drawer stuck. needed to be open. This is the top drawer of this cabinet. It is the same kind of cabinet that is on ticket number I02492384. These are wooden cabinets XXX Office we suggest XXX’s Locksmith for repairs. These are special made cabinets not your typical file cabinet. Picture will be sent to XXX.

IM02508994 Locksmith Services XXX safe is not opening since yesterday EOD. This is a critical issue that needs prompt attention, since we have payments that need to be process timely. We changed battery of safe twice. It makes sounds and lights up but doesn't open.

Q00994656 Labor Support Please pick up 120 chairs from the FOB on Friday 00/00/0000 and deliver to XXX before 11:00 am. At XXX, request to move 11 round tables from break room, and set up the 120 chairs in 2 rooms for employee event on 00/00/0000. Request pick up the chairs from XXX and return to FOB on Monday, 00/00/0000 at 10:00 am. At XXX, request return of the round tables to the break room. FOB Location: XXX St, Contact: XXXX at 000-000-0000 or 000-000-0000 XXX Location: XXX Ave, Contact XXXX at office 000-000-0000 or cell 000-000-0000. Or contact XXXX at Office 000-000-0000.

Additional Contacts: XXXX at 000-000-0000.

IM02466528 Labor Support The wallboard needs to be mounted. The POC is XXX at 000-000-0000.

IM02449468 Labor Support Hang whiteboard in room xxxx.

Q00942109 Labor Support Systems manager would like 3 decorative (auto tag-size) items and a light-weight

WIRE shelf hung on the wall. The shelf's screws came out of the dry wall. You will need screws. Sugg Vendor: XXX. POC: XXX 000-000-0000 or XXX, 000-000- 0000.

IM02431705 Labor Support Request to hang whiteboard on wall. Whiteboard has been delivered to cubicle, but needs to be hung on wall

IM02444906 Office Repairs File cabinet is jammed shut. Cabinet cannot be opened- Have a key for cabinet- H6013- XX-552-C, XXX Bldg.

IM02408030 Office Repairs REPAIR BROKEN CHAIR IN CUSTOMER SITTING AREA. Customer says this chair is a stationary, Wood Frame cloth seats. The left side arm is separating from the leg. If you were to sit in the chair the leg would fold in and the customer would be sitting on the floor. This is not under warranty.

IM02440642 Office Repairs LIGHTS UNDER OVERHEAD CABINETS ARE BURNED OUT. BOTH

CABINETS.

IM02453748 Office Repairs Call back number 000-000-0000. Customer has a 4 drawer cabinet that will not open (The cabinet is NOT locked) XXX. XXX Street City State Zip. Customer is asking that this request is expedited. This issue is causing a Work Stoppage

IM02455475 Office Repairs THE CUBICLE WALL CONNECTING 000 AND 000 IS NOT SECURE AND

CONTINUOUSLY WOBBLING BACK AND FORTH, CAUSING DIFFICULTY WITH

WORK SPACE

Attachment J-5, TE-8 Attachment

Q00936951 Property Move I need two pod's of cubicles moved. One pod will need to be moved about 6 inches back and the other about 5 inches to the left. I need this done before new hires are done with training. I would like XXX to do this.

Q00966271 Property Move Requesting for (6) Computer Tables (XXX Rd, City State Zip) delivered to XXX City, State, and Zip - Room XXX. Requesting for the deliveries to be done on Monday, February X, XXXX.

(6) Computer Tables Location: XXX

I - 00- X- #XXXXX

I - 00 - X - #XXXXX

I - 00 - X #XXXXX

Q00946695 Property Move Request mover services in XXX, XXX Building, City State Zip.

POC: XXX, 000-000-0000/ Alternate POC: XXX, 000-000-0000 SOW: Vendor to provide all tools and equipment to perform the following work.

1) Unbolt (4) 48'x16'x87' metal open shelving units and bracing from forms room located on the 32nd floor.

2) Relocate open shelving units to either the XX floor or XX floor.

3) Move (1) 30x60 table and (4) lobby chairs to forms room; currently located in the XX floor lobby area.

Work must be completed during normal business hours (8am - 3pm) the week of xx/xx/xxxx or sooner.

Vendor must coordinate access to the XXX buildng through the POC.

There is no loading dock available for vendor use, do not attempt to bring a truck into the XXX Building, as this will result in access being denied; street parking or parking lots are available for a fee. All employees must carry state issued photo id to obtain entry into the building; employees should be aware that all equipment and tools will be x-rayed by the Federal Protective Service.

Q00972766 Property Move Move 5 metal shelving units from the XXX storage room at XXX to the XXX office suite XXX at building XXX. The shelving is ready for shipment and requires no dis-assembly.

The shelving will need to be assembled & setup at XXX. Depending on where the XXX office wants the shelving placed, two units may need to be mounted against the wall. The POC at XXXX will be XXX 000-000-0000.

The POC at XXX will be XXXX, 000-000-0000 or XXX, 000-000-0000. Both locations have a loading dock. Pickup and delivery should be done during normal business hours between 9:00am and 4:00pm.

Q00977414 Property Move Move furniture for XXX from XXXX to XXXX. Point of contact XXX, 000- 000-0000 or 000-000-0000. Move Two 4-drawer cabinets, Two-2 drawer cabinets, One Bookshelf and 10 boxes

IM02447975 Box Move MOVE 33 BOXES blocking aisle

Attachment J-5, TE-8 Attachment

Call ID Call Type Call Description IM02450274 Box Move customers will be relocating from XXX, suite XXX, to XXX City State Zip.There are 50 boxes that need moving.

XXXX- new workstation #3143 XXXX- New workstation #3145 XXXX- new workstation #3141 XXXX- new workstation #3144

Q00976071 Box Move Require 81 boxes to be shipped to the XXX Center in City, State. Here are the special instructions concerning the preparation and shipment of the boxes. They will need to be placed in sequential order on a pallet, palletized, shrink wrap and possible use of a dedicated truck/exclusive truck. Please contact XXX @ 000-000- 0000 for further details concerning the location of the boxes to be palletized and shipped. She will also require 24 hours notice. Someone in her office will oversee and give direction to how the boxes should be arranged on the pallet.

Q00941821 Box Move Please move 160 empty (Flat) boxes from the XXX POD (Address) room XX to P Level in XXX (Address) Contractor must arrange Dock Access and freight elevator with XXX in XXX. Contractor must arrange dock access with XXX or XXX in XXX. Boxes are 24x24x18.

These boxes are flat but very large. Picture can be provided upon request.

IM02404940 Box Move XXX is moving from XXXX (Address), XX floor seat XXX and needs 15 boxes moved to the new location. this needs to be done on Decemeber XX. Please contact XXX at 000-000-0000 to coordinate.

Q00895942 Excessing/Disposal/ Recycling ticket for AWSS to pick up and final dispose assets on SF000 EX-0000-PH-00-0000 and EX-0000-PX-00-000.

Q00936693 Excessing/Disposal/ Recycling

Need to excess (3) old metal desks. They are not in good condition and should not be used.

Q00968992 Excessing/ Disposal/ Recycling

Remove (2) GPS devices from (Address – City, State, Zip)) POC: XXX : 000-000- 0000. XXX sign in blocks xa,b,c, have the vendor sign in blocks: X when he picks up the GPS devices, vendor will have XXX sign XXX sign in block 6.

Q00971828 Excessing/Disposal/ Recycling

Excess miscellaneous IT equipment on report EX-0000-XX-00-000.

Q00990847 Excessing/Disposal/ Recycling

Need to have Non-IT scrap furniture picked up and transported to XXXX. Original ticket number Q00982093.