2031ZA25Q00077 - RFQ_- Warehouse Transport Equipment.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS IS NOT A SMALL BUSINESS SET-ASIDE

PAGE

OF PAGES

1. REQUEST NO.

2031ZA25Q00077

2. DATE ISSUED

18 FEB 2025

3 REQUISITION/PURCHASE REQUEST NO.

160639

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

5a. ISSUED BY

Erica Hemphill

6. DELIVER BY (Date)

See Page 2

5B. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY OTHER

NAME

Bureau of Engraving and Printing 14th and C St., S.W., Rm 705-A Washington, DC 20228

TELEPHONE NUMBER FOB DESTINATION (SEE SCHEDULE)

AREA CODE NUMBER 9. DESTINATION

a. NAME OF CONSIGNEE

Bureau of Engraving and Printing Washington, DC Facility

8. TO BE COMPLETED BY QUOTER: b. STREET ADDRESS

a. NAME b. COMPANY

14 & C Streets SW

c. CITY

Washington

d. CITY e. STATE f. ZIP CODE d. STATE

DC

e. ZIP CODE

20228

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

19 March 2025 at

2:00 PM, EST

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

(a) (b) € (d) € (f)

This is a request for quote for the supplies listed in the RFQ.

This RFQ synopsis/solicitation for commercial items is prepared in accordance with the Federal Acquisition Regulations (FAR) in Subpart 12 & 13. This is fixed price procurement under NAICS Codes: 333924 – Industrial Truck, Trailer, and Stacker Machinery Manufacturing.

All quotes will be accepted no later than – see Block 10 above.

12. DISCOUNT FOR PROMPT PAYMENT OFFERED a. 10 CALENDAR

DAYS (%)

b. 20 CALENDAR

DAYS (%)

c. 30 CALENDAR

DAYS (%)

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED

TO SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER:

b. STREET ADDRESS 16. SIGNER

c. NAME (Type or print) b. TELEPHONE

c. COUNTY

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12 & 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested.

A. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2025-03 / effective date of 17 January 2025.

B. This procurement is a 100% Small Business Set Aside and the associated NAICS code is 333924 –

Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing.

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

[END OF SECTION]

3 Bureau of Engraving and Printing

SECTION B – PRICING SCHEDULE

CLIN Item Description Qty/Unit Unit Price Total Amount

Estimated Delivery

Date

0001 4,500 LB Capacity, Walkie Pallet Truck 60” Fork Length 2 Each

0002 4,000 LB Capacity, Three-Wheel, Sit- Down Counterbalanced Truck 1 Each

0003 3,000 LB Capacity, Three-Wheel, Stand-up Counterbalanced Truck 1 Each

0004 3,500 LB Capacity, Heavy-Duty Walkie Reach Stacker 2 Each

0005 4,500 LB Capacity, Walkie Pallet Truck, 48” Fork Length 6 Each

1001 Option Year One – Preventative Maintenance 1 Each

2001 Option Year Two – Preventative

3001 Option Year Three – Preventative Maintenance 1 Each

4001 Option Year Four – Preventative Maintenance 1 Each

5001 Option Year Five – Preventative

NOTE: In addition to the requirements of the Statement of Work, pricing for all items listed above must include a battery and charger. Delivery must be 90 days after award or earlier.

Shipping shall be F.O.B. Destination only to Washington, D.C. facility (DCF).

4 Bureau of Engraving and Printing

SECTION C – STATEMENT OF WORK

Warehouse Transportation Equipment

1.0 Background

1.1 The Bureau of Engraving and Printing (BEP), Office of Currency Manufacturing , has a requirement for warehouse transportation equipment. This contract shall provide warehouse transportation equipment to move skids, pallets, and other materials throughout the BEP Washington DC facility. The warehouse transportation equipment shall meet specifications of the vaults, overheads, elevators, and any other restrictions, such as fork lengths and widths, involved with the routes of delivery. This contract will also include a preventative maintenance plan to support the warehouse transportation equipment.

2.0 Purpose

2.1 Product, Service or Outcome Needed

The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and supervision necessary to provide the BEP with the warehouse transportation equipment to move material safely and efficiently throughout the manufacturing areas and security vaults. The preventative maintenance plan shall include annual maintenance, replacement parts, emergency on-call maintenance as well as travel, delivery, time, labor, equipment that are necessary to support the maintenance of the warehouse transportation equipment. All equipment shall be shipped and delivered to the BEP Washington, D.C. Facility.

2.2 Scope of the Product, Service, or Outcome

The contractor shall provide:

• Two (2) – 4,500 LB Capacity, Walkie Pallet Truck, 60” Fork Length

• One (1) – 4,000 LB Capacity, Three-Wheel, Sit- Down Counterbalanced Truck

• One (1) – 3,000 LB Capacity, Three-Wheel, Stand-up Counterbalanced Truck

• Two (2) – 3,500 LB Capacity, Heavy-Duty Walkie Reach Stacker

• Six (6) – 4,500 LB Capacity, Walkie Pallet Truck, 48” Fork Length

All warehouse transportation equipment shall meet the technical specifications and shall include battery and charging equipment and shall be conducive to the building, elevator, and vault restrictions. The contractor shall provide all labor, equipment, assembly, materials, management, supervision, delivery, and other associated services (i.e. transport) necessary to supply and deliver the items listed above.

5 Bureau of Engraving and Printing

The contractor shall provide manuals for each piece of equipment. The contractor shall provide at a minimum a one-year warranty for each piece of equipment.

3.0 Technical Requirements/Tasks/Outcomes

3.1 The warehouse transportation equipment shall meet the following specifications:

2 each - 4,500 LB Capacity, Walkie Pallet Truck, 60" Fork Length

• Turn radius must be 51.6” or less

1 each - 4,000 LB. Capacity, 3-Wheel, Sit-Down Counterbalanced Truck

• Turn radius must be 62.8” or less

1 each - 3,000 LB Capacity, Three-Wheel Stand-Up Counterbalance

• Turn radius may be up to 120.8” or less if turn is in two segments (i.e. fork area turns independent of the stand area)

2 each - 3,500 LB Capacity, Heavy-Duty Walkie Reach Stacker

• Standard reach of 60”

6 each - 4,500 LB Capacity, Walkie Pallet Truck 48" Fork Length

• Turn radius must be 51.6” or less

3.2 The contactor shall not provide used or refurbished equipment.

3.3 All warehouse transportation equipment is for indoor use only.

3.4 Equipment shall freely navigate in and through hallways, elevators, secure vaults, and restricted spaces without fault. Fork lengths and widths must be able to lift and empty full currency skids and pallets.

3.5 The warehouse transportation equipment shall abide by the restrictions of the vaults, overheads, elevators, and any other restrictions involved with the routes of delivery listed below:

Basement Restrictions:

• Entry/Exit to Vault 9 and Wastewater Treatment Plant – Height 98”

• Entry/Exit Hallway (around the corner from elevator) to get to BM-6 – Height 84”

• Entry/Exit in BM-6 and BM-8 (Truck Well) - Height 82” X Width 42”

Vault Restrictions:

• Vault 33 (Basement across from elevators) – Height 78” X Width 78”

• D300M (Note Packaging) – Height 88” X Width 72”

Elevator Restrictions:

• Big Elevator (Across from D300M) – Height 84” X Width 77”

6 Bureau of Engraving and Printing

• Elevators 5 & 6 – Height 100” X Width 57”

• Attachment 0001 - Elevator Capacities

3.6 The warehouse transportation equipment fork length and width shall be able to lift empty and full currency skids and pallets. The skid and pallets specifications are listed in Attachments:

• Attachment 0002 – Currency Pallet Measurements

• Attachment 0003 – Currency Pallet Cap

• Attachment 0004 – 50 Subject Wooden Skid

• Attachment 0005 – 32 Subject Wooden Skid Small

• Attachment 0006 – 32 Subject Wooden Skid Large

4.0 Bureau Acceptance Testing / Visual Testing

4.1 Responsibility for Inspection and Testing: The BEP reserves the right to perform any inspections and tests set forth for this equipment, to include inventory of parts list and supplies listed in the contract. Any product found to be unacceptable will be rejected.

4.2 Packaging shall prevent any damage to products during shipment. If the equipment is damaged, the equipment shall be returned to the Contractor at no cost to the BEP.

5.0 Contractor Responsibilities

The Contractor shall be responsible for but not limited to the following:

5.1 Deadline: Ensuring that delivery of the equipment is no later than 90 days from receipt of the order.

5.2 Schedule and coordination: The Contractor shall schedule and coordinate with the Contracting

Officer’s Representative (COR) the specific dates and times for delivery of all equipment. It is critical that the COR is kept abreast of the on-going status of delivery and is notified of any concerns or issues that may arise to result in delay.

5.3 Regulations/Publications/Codes: The Contractor shall comply with any and all applicable Regulations/Publications/Codes, which means any and all applicable Federal, State, City, Local, and organizational laws, regulations, codes, ordinance standards, and conditions.

6.0 Warranty

The contractor shall provide information or documentation regarding the warranty for each of the warehouse transportation equipment. The contractor shall provide a point of contact for warranty information. These deliverables shall be provided to the Contracting Officer Representative (COR) within 15 business days after delivery. The contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this SOW.

7 Bureau of Engraving and Printing

The contractor warranty shall begin after successful acceptance of the equipment by the Government. The contractor shall warrant all equipment, materials and workmanship delivered to be free from defects, damage, or failure for a period of one (1) year (12 calendar months). This warranty will be at no additional cost to the government.

7.0 Preventative Maintenance

7.1 The Contractor shall provide annual preventative maintenance for all warehouse transportation equipment.

7.2 The Contractor shall provide a point of contact for maintenance and support to the COR within 15 business days after delivery.

7.3 Any routine preventative maintenance and repair service will be scheduled by the COR with coordination by the Contractor.

7.4 All service work shall be performed by the service provider and by certified factory personnel.

7.5 Preventative maintenance shall include unlimited on-site services, including all necessary travel, labor, equipment, and parts. The preventative maintenance shall include at a minimum:

• Routine checks

• Minor repairs which may include, but not limited to:

o Undercarriage inspection o Hydraulic fork inspections and maintenance o Tires o Control inspection o Oil and other fluid changes.

7.6 A service report shall be provided for all repairs completed.

7.7 Additional on-site emergency and/or unscheduled service/repair visits including all necessary travel, labor, equipment for all aspects including batteries, transmissions, drivetrains, pumps, cylinders, valves, brakes, and electrical repairs, thus returning the equipment to proper operating conditions meeting the specifications defined in Section III.

7.8 On-site support shall be supplied within three (3) business days/ best efforts onsite service response of service call and shall be accomplished during local business hours, 7:00AM to 4:00PM excluding federal holidays and weekends.

8.0 Deliverables

8 Bureau of Engraving and Printing

9.0 Performance/ Delivery Period. The warehouse transportation equipment shall be delivery to the

BEP Washington, D.C Facility no later than 90 days after contract award. In addition, there shall be five 12-month options periods for preventative maintenance.

10.0 Place/ Location of Performance/ Delivery. The equipment as required during the performance of this contract shall be delivered Freight On Board destination to Washington, D.C. Facility. The equipment shall be delivered to the following address(s):

Bureau of Engraving and Printing Washington, DC Facility 200 D Street Southwest, Washington, DC 20228

11.0 Special Delivery Instructions

11.1 Schedule and Coordination – Delivery schedule, site visit, or any other correspondence needs to be coordinated with contract COR.

11.2 Packing/ Shipping Slip Requirements

Failure to adhere to the packing slip requirements could result in shipment rejection, processing delay, or payment delay.

The following outlines the BEP’s packing slip requirements to ensure efficient processing of shipments. BEP requires that all packing slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

The packing list will include, at minimum, the following information:

SOW

Section Deliverable Due Date Deliverable Recipient Deliverable

Format

3.0 Manuals

Upon delivery of equipment

Angela.anderson@bep.gov PDF/Email/Microsoft Word 2003 (or higher format)

6.0

Warranty and

POC

15 days after award Angela.anderson@bep.gov

PDF/Email/Microsoft

7.2

Preventative Maintenance

POC

15 days after award Angela.anderson@bep.gov

PDF/Email/Microsoft

7.6

Service Report Completion of service Angela.anderson@bep.gov PDF/Email/Microsoft

9 Bureau of Engraving and Printing

General Items

• Purchase Order Number – The order number the BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number to be called for inquires related to the merchandise.

• Customer Information – The name and address of the party to which the merchandise is being shipped.

• Total Weight of Packages.

• If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier.

Line Items

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier

• BEP Product Identification (if applicable) – Stock Item Number assigned by BEP

• Quantity Ordered – Quantity on the purchase order

• Quantity Shipped – With the packing slip

• Quantity Back-ordered, where applicable

• If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

11.3 Federal Holidays and Year-End Shutdown

The BEP observes all Federal Holidays outlined by the Office of Personnel Management.

BEP observes the federal holidays that are listed on the Office of Personnel website at:https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federalholidays/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility.

BEP’s Year End Shutdown Period typically occurs December 25th through January 1st of each calendar year.

Government Holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

10 Bureau of Engraving and Printing

Deliveries are not accepted on Federal Holidays unless there are extenuating circumstances and arrangements have been made in advance with appropriate BEP personnel.

12.0 Special Requirements.

12.1 Access to Government Facilities. The BEP is a secure facility, and all instruction of the BEP

Police must be obeyed. Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure. During the life of the warranty, access to the Government facility for the Contractor, and its suppliers shall be made available as required for the execution of the warranty, if needed. During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

The BEP will not provide parking for the BEP Washington D.C. Facility.

12.2 Contracting Officer Representative (COR). The (COR) will be identified by separate letter issued by the Contracting Officer (CO). The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

12.3 Notice of Change. The contractor shall inform the CO and COR in writing of any potential or actual deviations from technical requirements. Any deviations from the technical requirements in this contract require prior written approval from the CO.

End of Statement of Work

11 Bureau of Engraving and Printing

SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

D.1 NOTICE OF PACKAGING SLIP REQUIREMENTS

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments to the DCF:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• The packing slip shall include, at minimum the following information:

D.2 GENERAL ITEMS – INFORMATION REQUIRED FOR EACH SHIPMENT

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

D.3 LINE ITEMS – INFORMATION REQUIRED FOR EACH LINE ITEM INCLUDED IN

THE SHIPMENT

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Backordered, where applicable.

D.4 NOTICE OF SHIPPING LABEL REQUIREMENTS

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

The vendor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

12 Bureau of Engraving and Printing

SECTION E – INSPECTION AND ACCEPTANCE

Clause Number Title Date 52.246-1 Contractor Inspection Requirement APR 1984 52.246-2 Inspection of Supplies -Fixed-Price AUG 1996 52.246-4 Inspection of Services - Fixed Price AUG 1996 52.246-16 Responsibility for Supplies APR 1984

FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov/ (End of Clause)

E.1 INSPECTION AND ACCEPTANCE

Inspection and acceptance shall be made by BEP appointed Contracting Officer's Representative

(COR).

The following details the means for testing and acceptance of the equipment delivered under this contract.

For the systems to be acceptable to the Government, the equipment must meet all requirements outlined in Section C of the contract. If the equipment does not meet the requirements as outlined in Section C, then the systems will be deemed unacceptable. Therefore, final acceptance and payment for each system will not be made until the Bureau has fully accepted the systems.

Inspection and acceptance of the supplies to be provided hereunder shall be made in accordance with FAR Clause 52.246-2, Inspection of Supplies – Fixed Price. The Contracting Officer (CO) will appoint a Contracting Officer Representative (COR) at award to provide oversight on behalf of the CO.

When items are rejected for noncompliance, written notification of the rejection will be furnished by the Contracting Officer, within ten (10) calendar days after inspection has been completed.

The notification shall include an explanation of the deficiencies noted during inspection, the reasons for the rejection, and the Government’s terms as to what remedies will be made by the Contractor. All parts found insufficient or damaged must be replaced at the contractor’s expense.

13 Bureau of Engraving and Printing

SECTION F – DELIVERY OR PERFORMANCE

Clause Number

Title Date

52.211-17 Delivery of Excess Quantities SEPT 1989 52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984 52.247-34 F.o.b. Destination JAN1991 52.247-35 F.o.b. Destination, Within Consignee’s Premises APR 1984

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov/ (End of Clause)

F.1 PLACE OF DELIVERY

Deliverables as required during the performance of this contract shall be delivered F.O.B Destination within Consignee’s Premises. The equipment and supplies identified shall be delivered and installed at the following address:

Bureau of Engraving and Printing Washington, DC Facility 200 D Street Southwest Washington, DC 20228

If the installation location changes during the performance period, the Government shall notify the vendor of the new address. The new location shall be inside of a 30-mi. (48 km) radius from the District of Columbia

F.2 NOTIFICATION OF DELIVERY

The vendor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment, and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises. The BEP shall not provide any assistance during deliveries.

The vendor shall notify the COR five (7) days prior to scheduling equipment deliveries. Copies of the packing lists shall be included with this notification and a list of vendor employees who shall need access to the BEP to perform installation and testing of the equipment.

F.3 DELIVERIES TO WASHINGTON, DC ANNEX BUILDING

LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW): Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

14 Bureau of Engraving and Printing

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

F.4 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

F.5 Performance/Delivery Period:

The period of performance shall be for 90 days from the date of award for all the equipment plus four (4), one (1) year Option periods.

F.6 Documentation:

Delivery of all warranty documentation, operation and maintenance manuals shall be in accordance with Sections 3.0, 6.0, 7.2, and 7.6 and shall be F.O.B. destination, within consignee’s premises, to the locations specified in Section F.1 of this solicitation, to the attention of the COR identified in the contract.

F.7 Deliverables and Delivery Schedule:

Delivery of all equipment : 90 days after award of contract

Deliverables:

• Warranty Documentation: 15 days after award

• Operation and Maintenance Manuals: Upon delivery of equipment

• Service Reports: Completion of service

F.8 DELIVERY LOCATION AND OPTION AWARD DATES

Optional systems shall be available to be exercised based on the following: N/A

The government may exercise an optional system at any time after contract award up to the maximum number of months in the contract.

15 Bureau of Engraving and Printing

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract shall be administered by:

Bureau of Engraving and Printing Office of the Chief Procurement Officer 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and Authority

(APR 2015)

(a) The COR SHALL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

G.3 DTAR 1052.210-70, Contractor Publicity (APR 2015) The Contractor, or any entity or representative acting on behalf of the Contractor, shall not refer to the supplies or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first

16 Bureau of Engraving and Printing obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such supplies or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government shall consider institution of all remedies available under applicable law, including 31 U.S.C. 333, and this contract. Further, any violation of this clause may be considered as part of the evaluation of past performance. (End of clause)

G.4 DTAR 1052-223-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(a) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause)

G.5 DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause) http://www.ipp.gov/

17 Bureau of Engraving and Printing

SECTION H – SPECIAL CONTRACT REQUIREMENTS

Clause Number Title Date 52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984

H.1 TYPE OF CONTRACT

This is a Firm Fixed-Price type contract.

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

H.3 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

H.4 NON-DISCLOSURE OF NON-PUBLIC INFORMATION & DATA

During the period of performance of the contract, the Contractor may be granted access to Non-Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic.

Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a Non-Disclosure Agreement (NDA) from BEP.

H.5 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor. See H.11 for further information regarding Government Furnished Materials

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If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.6 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor's knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

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(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

1) Notify the Contracting Officer of a potential conflict, and;

2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

3) Present for approval a conflict of interest mitigation plan that will:

§ Describe in detail the changed requirement that creates the potential conflict of interest;

and § Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with

FAR 9.503.

H.7 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict-of-Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict-of-interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual, or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors, and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical proposal. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the

20 Bureau of Engraving and Printing situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists, or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

H.8 POST AWARD MEETING

At its discretion, BEP may schedule and conduct a post award meeting with the Contractor after contract award. The objectives of this meeting would be to: introduce key participants and explain their roles, review deliverables, review the performance work statement and tasks to ensure a common understanding of the requirements and objectives, as well as other matters of importance and relevance.

The Contracting Officer will provide advance notice, agenda and, meeting days and time, which will be between 8AM-4PM Eastern. If BEP determines that a post award meeting is necessary, the day(s) and time(s) of any such meeting will be determined after contract award.

H.13 BUREAU WORKING RESTRICTIONS

When the project specifications permit the undertaking of contract work during Bureau working hours, such work must be performed without:

1. Interfering with Government business;

2. Unduly restricting traffic;

3. Causing unsafe conditions for employees and visitors; and

4. Adversely affecting the operation of Bureau equipment.

When, the Contracting Officer has determined that the Contractor's work is in violation of any of the four restrictions above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the Bureau. In this connection, the directions of the Contracting Officer shall be binding and shall be executed by the Contractor at no additional cost to the Government.

H.14 PARKING

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Limited Parking will be available for Contractor personnel at the Fort Worth, TX facility pending availability. All vehicles entering the facility are subject to inspection. There is no available parking at the DCF.

H.15 UTILITIES PROVIDED

For the purpose of this contract, utilities such as water, electricity, etc., will be furnished by the Government at no cost to the Contractor for the preparation and performance of the BAT and installation of the equipment at the Bureau. All extensions, wiring, hoses, etc., required for connection to such utilities shall be furnished by the Contractor. The Contractor will be required to participate in all BEP utility conservation programs. Long distance and FTS telephone services will not be provided. If the Contractor anticipates any interruption to a utility service, the Contractor shall provide written notification to the COR 10 calendar days prior to the utility interruption.

H.17 PERMITS AND LICENSES – GENERAL

In the performance of work hereunder, the Contractor shall obtain and maintain in effect all necessary permits and licenses required by Federal, State, or local government, or subdivision thereof, or of any other duly constituted public authority. The Contractor shall comply with all laws and regulations applicable to work to be performed hereunder.

H.18 CONTRACTOR'S REPRESENTATIVE (CR)

(a) Upon contract award, the Contractor shall furnish to the Contracting Officer the name of the person he has designated and assigned exclusively to this contract as his agent or representative. The Contractor's Representative shall exercise overall management responsibility for the contract effort, receive technical direction, and handle problems arising under the contract, such as, dismissals, disciplinary matters, etc. The CR is further responsible for coordinating matters of mutual concern with the BEP representatives. In the event questions of responsibility arise, they shall be resolved by the Contracting Officer or his authorized representative.

(b) The CR may not be diverted to other projects for 14 consecutive days or more without giving prior written notification to the Contracting Officer or his representative. Such notification shall include a justification for the diversion, together with information on the proposed substitute in sufficient detail to permit analysis of any potential negative effects on Contract performance. No substitution shall be made without the written consent of the Contracting Officer; provided, however, that the Contracting Officer may grant such consent retroactively. Any such substitution of a permanent nature will be made a part of this contract through the issuance of a modification.

(c) When the CR is temporarily unavailable to manage the contract effort for a period longer than 72 hours, including absences due to vacation or illness, the Contractor shall provide to the COR written designation of an alternate representative, itemizing any limitations in the alternate's authority. The procedures of paragraph (b) above do not apply to such temporary designations unless they are expected to exceed the time period indicated in that paragraph.

H.20 SECURITY REQUIREMENTS

BEP's facilities are considered to be secure government facilities; therefore, visitors to BEP may be given a visitor's security badge by security personnel and escorted by Government authorized personnel.

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Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

H.21 PERSONNEL SECURITY REQUIREMENTS

Personnel Security Clearance. Contractor and subcontractor employees involved in the repair, maintenance, installation, modification, inspection, or any other capacity requiring access to the BEP, access to the BEP computer systems or information contained therein, or other information pertinent to BEP personnel or security operations shall be subjected to suitability investigations, conducted by the BEP, before assignment to perform work under this contract.