20260219_Asset_Protection_Pre-Bid_Conference_Sign-In_Sheet.pdf

This is a Pre-Bid Conference Sign-In Sheet for the County of Tehama, California's Asset Protection – Electrical project. The document records attendance at the mandatory pre-bid conference held on February 19, 2026, at 10:00 a.m. at the County Administration Center. Attendance at this conference is a mandatory requirement for contractor eligibility to submit bids for the electrical scope of work. Sealed bids for the electrical work are due by 2:00 p.m. on March 9, 2026, via OpenGov. The electrical scope encompasses all power systems, controls, lighting, and related infrastructure to support flood protection measures across multiple County-owned properties at Union Avenue, Clay Street, Delaware Street, and Texas Street locations, including adjacent driveways and parking areas. Specific electrical deliverables include power systems for submersible and axial flow pumps, motor control centers, panelboards, conduit and wiring systems, lighting installations, card reader systems for access gates, and building management system connections. Construction is scheduled to commence March 2, 2026, with substantial completion required within 231 calendar days from the Notice to Proceed and final completion within 30 additional calendar days, with liquidated damages of $2,000 per calendar day for delays beyond the completion date.

Qualified contractors must possess a current California contractor's license, be registered with the California Department of Industrial Relations, and comply with Davis-Bacon Act prevailing wage requirements and OSHA regulations. Bid security of 10 percent of the base bid amount is required, with performance and payment bonds each at 100 percent of the contract amount and a one-year warranty bond at 10 percent of the final contract amount due within five calendar days of award. The project is federally funded through OES/FEMA Hazard Mitigation Assistance grants, requiring compliance with federal procurement standards under Title 2 CFR 200.318-200.326 and inclusion of FEMA-required contractual clauses. Affirmative steps must be taken to ensure small businesses and disadvantaged business enterprises are included in procurement opportunities. Contractors must integrate their work with previously approved Issued for Construction drawing sets and comply with mandatory background checks and security badging requirements due to critical access coordination with operational County facilities including the Justice Center, detention facility, emergency services, and cogeneration plant. No specific budget range or award value is disclosed in the solicitation documents.