2025.10.16_APPROVED_ADDITION_Q4_2025_-_Business_Case_-_ARFF_AFFF_Transition_-_New_Construction_-_signed.pdf
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- Attached to
- North & South ARFF Stations Mechanical, Electrical & Plumbing (MEP) Modifications & Tank Installation
- Solicitation number
- 25-069-ITB
- Issued by
- Kenton County, Kentucky
About this file
This is a business case document and related procurement notice for the Kenton County Airport Board (KCAB) at Cincinnati/Northern Kentucky International Airport, detailing the North & South ARFF Stations Mechanical, Electrical & Plumbing (MEP) Modifications & Tank Installation project. The project involves transitioning Aircraft Rescue and Firefighting (ARFF) facilities from Aqueous Film Forming Foam (AFFF) to Fluorine Free Foam (F3), requiring comprehensive demolition and replacement of existing foam storage and distribution systems. Key deliverables include installation of new 2000-gallon polyethylene foam storage tanks, centrifugal chemical processing pumps, distribution piping, valves, and electrical modifications at both North and South ARFF stations. A mandatory pre-bid meeting and site visit is scheduled for Thursday, November 6, 2025, at 10:00 am at ARFF South Station #1, 2100 Tower Drive, Hebron, Kentucky. Bidder questions must be submitted by November 20, 2025, at 11:59 pm, with answers posted by November 25, 2025. Final bid submissions are due Thursday, December 4, 2025, at 2:00 pm. The project schedule includes procurement completion in November 2025, contract finalization in February 2026, Notice to Proceed in March 2026, and design/construction completion by July 2026, with contractors expected to commence work within 10 calendar days of receiving the Notice to Proceed.
The total project cost is estimated at $660,000, comprising $545,000 for construction and installation and $109,000 for contingency, to be funded through CAPEX. A proposal bond of at least 5% of the total bid amount is required. Bidders must provide comprehensive documentation including safety evaluations, incident rates, workers' compensation modification rates, OSHA documentation, and certifications regarding tax delinquency, felony convictions, lobbying activities, and EPA PFAS compliance. The project emphasizes equal opportunity and compliance with federal regulations including Title VI of the Civil Rights Act, Buy American provisions, and non-segregation requirements, with disadvantaged business enterprises guaranteed full and fair opportunity to submit bids without discrimination. Known project risks include potentially reduced fire suppression effectiveness of F3 compared to AFFF, higher foam costs due to limited production scale, potential availability constraints in some regions, required firefighter retraining on alternative foam application techniques, specialized storage and disposal requirements, and winter construction scheduling challenges related to equipment storage limitations during freezing temperatures.
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Text version
Master Plan Alignment
Strategic Plan Alignment
Sustainability Benefits
$545,000.00
Construction Admin & Construction Inspection (CA/CI) $0.00
$109,000.00
$6,000.00
$0.00
$660,000.00
Alternatives
1. Reconstruct the foam-distribution systems in the South and North ARFFs as outlined in this business case.
2. Do nothing.
Total Appropriations Request:
Related Projects
Fuel Performance via Operational Excellence: 3. Develop an environmental sustainability program; 4. Manage assets and space strategically
Organizational Impact Justification
Cost
Construction/Installation:
Contingency (min 10%):
Force Labor:
Miscellaneous:
ARFF Aqueous Film Forming Foam Transition - New Construction PMWeb #1210
Current Situation/Background Information
CVGAA ARFF previously maintained an inventory of approximately 7,000 gallons of aqueous film forming foam (AFFF) across multiple supply tanks and trucks.
AFFF contains a group of manufactured chemicals called Per- and Polyfluoroalkyl Substances (PFAS). The Environmental Protection Agency (EPA) has continued to increase regulation of PFAS through multiple regulatory programs. Regulations by the Federal Aviation Administration (FAA) have limited airports capacity to make the transition to date. With the release of the FAA's Aircraft Firefighting Foam Transition Plan and the Department of Defense's (DOD) newly publish replacement specifications, airports now have an opportunity to transition from AFFF to Fluorine Free Foam (F3).
This funding request it to complete the installation of the new F3 foam holding tanks and associated distribution plumbing in both the North and South ARFF stations.
These systems are used to store additional foam to replenish the ARFF vehicle after the foam has been used and will complete the transition from PFAS fire fighting foams to F3 foams.
Project Definition
Project Scope: This project will install new foam storage tank and pipe plumbing distribution for ARFF vehicles in both ARFF facilities.
Business Objectives: Complete funding of the transition of ARFF operations from AFFF previously demolished to F3 being installed as the new foam system for use on the airport for emergencies.
Project Value: Provide aqueous film-forming foam agents to combat fuel fires.
Organizational Impact
Project Approach
DOD has committed to certifying a foam manufactures product for MILSPEC F3 certification. New trucks purchased by ARFF will be able to be filled with the F3 product and avoid the decontamination process with early procurement.
The scope of this project includes the reconstruction of the foam-distribution systems in the South and North ARFFs. At the South ARFF Station (Station 1), installation will include a new holding tank, pump, valve controls, and associated piping, following minimal site-access demolition. At the North ARFF Station (Station
2), the same components are to be installed; however, this effort will require a more extensive enabling-demolition process. In particular, to facilitate placement of the new holding tank on the second floor, a portion of the existing block wall must be removed, and the mechanical, electrical, and plumbing (MEP) systems reconfigured to accommodate a new permanent opening.
Certainty of Cost Estimates
Construction estimate is based on bids previously received from our two on-call General Contractors.
CAPEX
Project Funding
ARFF Human Resources
Business Administration Information Technology
Capital Accounting Innovation
Commercial Management Operations
Customer Experience Planning & Development
Environmental, Social & Governance (ESG) Police Department
Facilities Procurement
Field Safety
Finance Terminal Modernization Program
Fleet Other ________________________________________________
Approvals:
Larry Krauter
Chief Executive Officer
Dil Gruffydd
Chief Financial Officer
Executive Sponsor
Shannon Oldfield
Chief Operations Officer
Concurrence Leader
Steve Listerman
Vice President Public Safety, Security & Compliance
Contract Finalization: Feb 2026
Notice to Proceed: Mar 2026
Known Risks & Limitations
Fluorine Free Foam (F3) is an alternative firefighting foam that does not contain PFAS. The transition from AFFF to F3 has several known risks and limitations, including:
Effectiveness: F3 may not be as effective as AFFF in suppressing fires. AFFF has been extensively tested and proven to be highly effective in extinguishing fires, particularly those involving hydrocarbon fuels such as gasoline and jet fuel. F3 has not yet been widely tested, and its effectiveness in various fire scenarios is not yet fully understood.
Cost: F3 is more expensive than AFFF. This is partly due to the fact that F3 is a relatively new product and is not yet produced in large quantities. As a result, the cost of production is higher.
Availability: F3 may not be readily available in some areas. Since F3 is a relatively new product, it may not be available in all regions or may only be available in limited quantities.
Training: Firefighters may need to be retrained to use F3. F3 may require different application techniques than AFFF, and firefighters will need to be trained on how to use this alternative foam effectively.
Storage and disposal: F3 requires special storage and disposal methods. Storage and disposal: F3 requires special storage and disposal methods.
Timing: Winter-construction poses a threat to scheduling. ARFF Crash Trucks cannot be stored outside when temperatures are below 32 degrees. Chief has proposed moving equipment around to empty bays to allow construction to be completed during the cold months.
Reconstruct the foam-distribution systems in the South and North ARFFs as outlined in this business case.
Recommendation
Design/Construction Completion: Jul 2026
Stakeholders
Project Schedule
Appropriations Approval: Oct 2025
Procurement Completion: Nov 2025
Board Meeting: Jan 2026
Business Unit Leader
Bill Siemer
Vice President Planning & Development
Sponsor/Originator
Brad Quatman
Project Manager
Stephen Listerman (Oct 14, 2025 16:05:41 EDT)
Shannon R. Oldfield (Oct 15, 2025 07:35:25 EDT) Shannon R. Oldfield
Dilwyn Gruffydd (Oct 15, 2025 13:43:38 EDT) https://cvgairport.na2.adobesign.com/verifier?tx=CBJCHBCAABAAMapGnXYddjP8Z0AzQl-wQ1wP0yxTEsCY https://cvgairport.na2.adobesign.com/verifier?tx=CBJCHBCAABAAMapGnXYddjP8Z0AzQl-wQ1wP0yxTEsCY https://cvgairport.na2.adobesign.com/verifier?tx=CBJCHBCAABAAMapGnXYddjP8Z0AzQl-wQ1wP0yxTEsCY https://cvgairport.na2.adobesign.com/verifier?tx=CBJCHBCAABAAMapGnXYddjP8Z0AzQl-wQ1wP0yxTEsCY https://cvgairport.na2.adobesign.com/verifier?tx=CBJCHBCAABAAMapGnXYddjP8Z0AzQl-wQ1wP0yxTEsCY https://cvgairport.na2.adobesign.com/verifier?tx=CBJCHBCAABAAMapGnXYddjP8Z0AzQl-wQ1wP0yxTEsCY
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