2022 03 03 WPCH - Courtroom 521 SOW.pdf

Statement of Work

For

Design-Build (DB) Contract

PROJECT IDENTIFICATION

Project Name: SDNY-Brieant Courthouse-- 5th Floor East Courtroom Repairs and Alterations

Project Number: TBD

Region 2: Manhattan Project Management Division (2PPM) New York

Building Name: Charles L. Brieant Jr. Federal Building and Courthouse (NY0353ZZ)

Building Address: 300 Quarropas Street, White Plains, New York, 10601

Solicitation no: 47PC0222R0015

Statement of Work (SOW) Design Build (DB)

Project Name: SDNY-Brieant Courthouse—Fifth floor Renovations

Solicitation no: 47PC0222R0015

Statement of Work (SOW) Design Build (DB)

Solicitation no: 47PC0222R0015

Table of Contents

1 Building Information

2 Project Description and Narrative

2.1 Project Type

2.2 Objective

2.3 Project Delivery Approach

2.4 Reference Materials

2.5 Schedule

2.6 Building Coordination

2.7 Standards and Criteria Documents

2.8 Electronic Project Management System (Kahua)

2.9 Base Bid and Option Pricing

3 Scope of Services

3.1 Key Personnel

3.1.1 Project Manager

3.1.2 Project Architect

3.1.3 Mechanical/Electrical/Plumbing (MEP) Engineer

3.1.4 Construction Superintendent

3.1.5 AV/IT Designer

3.2 Design Phase Services

3.2.1 Specifications

3.2.2 75% Construction Documents Requirements – First Submission

3.2.3 90% Construction Documents Phase

3.2.4 100% Construction Documents Drawings

3.2.5 Design Phase Submission Requirement

3.3 Construction Phase Services

3.3.1 Pre-Construction Conference / Design Start Hands-on Meeting

3.3.2 Construction Administration

3.3.2.a Construction Management Documents

3.3.2.b Construction Schedule

3.3.2.c Building Coordination

3.3.2.d Commissioning/Testing

3.3.2.e Clarifications/Requests for Information

3.3.2.f Submittals

3.3.2.f.1 Submittal Review

3.3.2.f.2 Review Process

3.3.2.f.3 Submittals Distribution

Solicitation no: 47PC0222R0015

3.3.2.f.4 As-Built Drawings and Specifications

3.3.2.f.5 Contractor Payment Requests

3.3.2.g Punch List

3.3.2.h Liquidated Damages

3.3.2.i Warranties, Guarantees and Certificates

3.3.2.j Final As-Built Drawings and Specifications

3.3.2.k Substantial Completion

3.3.2.l Closeout Stage

3.3.2.m Final Cleaning

3.3.3 Specialty Construction

3.3.3.a Reference to recent sixth floor renovation

3.3.3.b Woodwork design and construction

3.3.3.b.1 Woodwork Shop Drawings

3.3.3.b.2 Woodwork Samples

3.3.3.b.3 Interface with Other Systems:

3.3.3.b.4 Product Data

3.3.3.b.5 Delivery and Transport

3.3.3.c Systems Requirements

3.3.3.d Miscellaneous Requirements

3.3.4 DB Contractor Team

3.3.5 Contractor Responsibility for Errors and Omissions

3.3.6 Observation Services by Contractor

Solicitation no: 47PC0222R0015

1 Building Information

The Honorable Charles L .Brieant Jr. Federal Building and Courthouse is a United States Federal Office Building and Courthouse located at 300 Quarropas Street in downtown White Plains, New York, the seat of Westchester County. The United States District Court for the Southern District of New York (SDNY) hears cases in the courthouse. It is named for Charles L. Brieant Jr., a former federal judge at the White Plains courthouse who also practiced law and was involved in politics in Westchester County.

The 6-story building is mainly comprised of brick and stone and officially opened in 1995.

2 Project Description and Narrative

The GSA, on behalf of the United States District Court for the Southern District of New York, is seeking Design-Build Services to renovate the 5thfloor District Courtroom Suite 521. The space is approximately 3,100 square-feet.

The scope of work for this project shall include but not be limited to the following:

Using the Design Intent Drawings (DIDs)and reference materials, the DB Contractor shall develop comprehensive construction documents, specifications, plans, and details to include but not limited to;

architectural plans, reflected ceiling plans with elevations, electrical modifications, audio/visual, security, telephone and data provisions, furniture plans, signage plans, millwork plans, security plans, and finish plans. The DB Contractor shall then complete selective demolition work and construct the space as indicated in the approved construction drawings..

2.1 Project Type

Renovation Build-out

2.2 Objective

The Design-Build (DB) Contractor shall provide any and all labor, material, equipment, and professional services to plan, design and construct the renovations of the 5th Floor East Courtroom (521) at the Charles L. Brieant Jr. Court House for the District Courts of the United States - Southern District of New York within schedule and budget with minimal disturbance to the existing tenant agencies.

2.3 Project Delivery Approach

The design-build process uses a Request for Proposal (RFP) to solicit bids for both design and construction by a single DB Contractor. The DB Contractor may consist of separate firms or consist of firms that can handle both functions internally.

A design-build RFP states the project functional requirements, design and engineering criteria, technical performance specifications.

2.4 Reference Materials

All work shall be performed in full compliance with applicable Federal, State, and municipal codes and ordinances that are in effect at the time of Contract’s execution. The entire renovation plan, when completed, shall conform to all applicable regulations set forth in the latest editions of:

A. Facilities Standards for the Public Buildings Service, PBS-P100

ii. NFPA 10: Standard for Portable Fire Extinguishers

iii. NFPA 13: Standard for the Installation of Sprinkler Systems

iv. NFPA 14: Standard for the Installation of Standpipes and Hose Systems

v. NFPA 20: Standard for the Installation Stationary Pumps and Fire Protection

vi. NFPA 24: Standard for the Installation of Private Fire Service Mains and Their Appurtenances

vii. NFPA 25: Standard for the Inspection, Testing and Maintenance of Water-Based Fire

Protection Systems

viii. NFPA 30: Flammable and Combustible Liquids Code

ix. NFPA 70: National Electric Code

x. NFPA 72, National Fire Alarm and Signaling Code

xi. NFPA 80: Standard for Fire Doors and Other Opening Protectives

xii. NFPA 88A: Standard for Parking Structures

xiii. NFPA 90A: Standard for the Installation of Air-Conditioning and Ventilating Systems

xiv. NFPA 101: Life-Safety Code 2018

xv. NFPA 101A: Guide on Alternative Approaches to Life Safety

xvi. NFPA 110: Standard for Emergency and Standby Power Systems

xvii. NFPA 241: Standard for Safeguarding Construction, Alteration, and Demolition Operations

xviii. NFPA 780: Standard for the Installation of Lightning Protection Systems

K. ASHRAE Handbooks (Fundamentals; HVAC Applications; HVAC Systems and

L. Equipment)

M. ASHRAE 62.1: Ventilation for Acceptable indoor Air Quality

N. ASHRAE 90.1: Energy Standard for Buildings Except Low-Rise Residential

O. Buildings

P. ASHRAE Standard 111: Practices for Measurement, Testing, Adjusting and Balancing of

Building HVAC Systems

Q. Sheet Metal and Air-Conditioning Contractor’s National Association, Inc.

R. (SMACNA) Standards: HVAC Duct Design, Duct Construction Standards: Metal and Flexible; HVAC

Air Duct Leakage Test Manual; Fire, Smoke and Radiation Damper Installation Guide for HVAC

Systems.

S. ASHRAE/ANSI 135: BACnet: A Data Communication Protocol for Building Automation and Control

Networks.

T. American Concrete Institute (ACI) 301

U. Architectural Woodworking Institute (AWI) Quality Standards

V. UL: Underwriters’ Laboratories

Statement of Work (SOW) Design Build (DB)

Project Name: SDNY-Brieant Courthouse—Fifth floor Renovations

Solicitation no: 47PC0222R0015

B. International Code Council (ICC) family of building codes

C. International Building Code (IBC)

D. International Mechanical Code (IMC)

E. International Plumbing Code (IPC)

F. International Energy Conservation Code (IECC)

G. International Fire Code (IFC)

H. Technical egress requirements of the NFPA Life Safety Code (NFPA 101) in lieu of the technical egress requirements of the IBC

I. Technical electrical requirements of the NFPA National Electric Code (NFPA 70) in lieu of the technical electrical requirements of the ICC Electrical Code.

J. National Fire Protection Association (NFPA) Codes

i. NFPA 1: Fire Code

2.4.1. American National Standards Institute (ANSI) Publication

A. Z9.2-79 Fundamentals Governing the Design and Operation of Local Exhaust Systems

2.4.2. American Society for Testing and Materials (ASTM) Publication

A. E 849-82 Safety and Health Requirements relating to Occupational Exposure to Asbestos

2.4.3. Code of Federal Regulations (CFR)

A. 29 CFR 1910.1001, Occupational Safety and Health Act (OSHA), INCLUDING Appendix A through I.

B. 29 CFR 1910.20, Subpart C, General Safety and Health Provisions.

C. 29 CFR 1910.134, OSHA General Industry Respirator Requirements

2.4.4. Minimum Performance Criteria (MPC)

A. Energy Efficiency: Use Energy Star or FEMP-designated Energy Efficient Products

2.4.5. Project-Specific Attachments and References for the 5th floor Renovation Build-out:

Guides and Manuals

Exhibit # 1–GSA Division One Requirements

Exhibit # 2–Design Intent Drawings*

Exhibit # 3–Program of Requirements

Exhibit # 4–6thFloor Construction Documents*

Exhibit # 5–US Court Design Guide

Exhibit # 6–Renovations and Alterations Appendix I

Exhibit # 7–Courthouse Entry Protocol

Exhibit # 8–5thFloor As-Built Plans *

Exhibit # 9–6th Floor Shop Drawings & Submittals*

Exhibit # 10–Loading Dock Access Request

Exhibit # 11–Bid Sheet

Exhibit # 12–Additional ExAs-built Drawings and Standards

Exhibit # 13–A/V Wiring & Devices Requirements (Option #1)*

Exhibit # 14–Pictures of East Courtroom 521*

Exhibit # 15–Pictures of East Courtroom 621*

* Additional drawings available upon request. Drawings/ pictures provided as reference only, contractor shall be responsible to field-verify building existing conditions.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

Solicitation no: 47PC0222R0015

W. IESNA, Illuminating Engineering Society of North America, X. Architectural Barriers Act Accessibility Standards (ABAAS).

Y. OSHA General Industry Requirements.

Z. North American Architectural Woodwork Standards (Latest Edition)

AA. All applicable Local, State and Federal Codes and Ordinances. Local and/or State laws applicable for logistical area of project work.

The design services and construction stage work under this Statement of Work shall comply with the Design Intent Drawings (DID) and Program of Requirements (POR) provided. The DID provides the general requirements for each building space (exterior and interior) including function, finishes, adjacencies, equipment, security, circulation, servicing, P-100 tier and other performance characteristics. The Contractor shall design to the area specified in the DID. The Contractor shall confirm the DID space requirements at each stage of the design development and construction document phase and is to be measured in accordance with the GSA National Business Space

Assignment Policy.

The POR provides a general description of the work required in each stage of the project

(demolition/construction)`

2.5 Schedule

The work of this Task Order shall be Substantially Complete, as described in Section 017700 and the Agreement, 392 calendar days from the issuance of the initial Notice to Proceed (NTP).

The work of this Task Order shall achieve Final Acceptance (referred to as Contract Completion in the Agreement), as described in Section 017700, 56 calendar days from the date of Substantial

Completion.

To ensure required design deliverables are received and accepted prior to the start of construction activities, the initial NTP will serve as NTP with design stage activities only.

A separate construction stage NTP will be issued before construction stage activities may begin.

Interim milestones, and design and construction stage durations shall be as described in the table below. DB Contractor shall be responsible to provide detailed schedule upon issuance of Initial

Notice to Proceed.

Phase Schedule for completion

Design NTP -

75% Construction Document Submission 6 weeks

Stakeholders Review 2 weeks

Construction NTP (Demolition) -

90% Construction Document Submission 4 weeks

Stakeholders Review 2 weeks

100% Final Submission 2 weeks

Construction Stage to Substantial Completion after Construction

NTP

40 weeks

TOTAL BASE (to include any alternates) 56 weeks

Close-Out 8 weeks

Option #1 - AV Equipment Installation / Wiring / Programming 8 weeks

TOTAL BASE + Option 64 weeks

2.6 Building Coordination

2.6.1 Work Hours

Construction work performed under this contract may be performed during normal working hours, which are 7:30 AM - 5:30 PM (Monday-Friday), so long as it does not disrupt building operations.

DB Contractor may work after hours between 5:30pm-7:30am (Monday-Friday) or weekends (Saturday-Sunday) provided a written request is submitted to the GSA at least two weeks before planned work start.

If any work is deemed disruptive and must be performed after normal business hours or on the weekends (Saturday and Sunday), the DB Contractor must include this in the contract’s base price at no additional cost to the Government.

Work deemed disruptive, includes but is not restricted to:

• Noise

• Odor/fumes

• Egress blockage

• Hazardous material handling

• Demolition

• Hammering

• Drilling

• Interruption of utility services

• Fourth floor work to accommodate Alternate #1, “Poke-through method for running power/data/AV”

The DB Contractor shall work with GSA personnel, tenant agencies, and other stakeholders, during all phases of the project, to coordinate a plan to resolve all issues related to work deemed disruptive. In the event permission to perform work during normal working hours is granted, it may be rescinded at any time if the work is creating noise, dust, odors or otherwise disrupting GSA building operations. DB Contractor shall be required to remove all construction debris from work site at their expense.

2.6.2 Coordination with Building Maintenance Personnel

The Contractor shall be responsible for any and all costs associated with, and the coordination of, all activities needed to complete the requirements of the contract to include, but not limited to:

overtime/afterhours Operations & Maintenance support (O&M); building system shutdowns;

updates, revisions or other changes to the building operating systems.

Building coordination/support shall be performed at no additional cost to the Government and included in Contractor price proposal.

2.7 Standards and Criteria Documents

2.7.1. Applicability

All services must be conducted in accordance with the documents listed herein and other sections of this Statement of Work. The applicable version of each document shall be the version current at

Statement of Work (SOW) Design Build (DB) the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the DB

Contractor shall submit a Request for Information (RFI) to the government for clarification.

2.7.2. GSA Facilities Standards

The GSA Facilities Standards for the Public Buildings Service PBS P-100 is the document that provides the design standards and criteria for all new buildings, major and minor alterations, and work in historic buildings for the Public Buildings Service of GSA. This document contains the policy and technical criteria to be used in the programming, design, construction and documentation of

GSA buildings. All the submission requirements for drawings, specifications and reports are listed in this publication.

2.7.3. CAD Standards

The GSA CAD Standards are composed of several documents. All CDs are to be developed in the

GSA CAD Standards Format. These are the PBS CAD Standards and the PBS Assignment

Drawing Guidance, which should be used in conjunction with the BOMA publication. CAD files for layering and title blocks are available on-line at www.gsa.gov.

2.7.4. Specifications

All specifications in GSA projects are performance specifications, with no sole source items allowed. GSA has adopted the AIA MASTER-SPEC as the standard specifications to be used on all GSA projects.

2.7.5. GSA Sensitive but Unclassified (SBU) Document Security

SBU document security is required to reduce the risk that GSA building information will be used for dangerous or illegal purposes by others. The DB Contractor shall comply with PBS order 3490.2, which is titled Document Security for Sensitive but Unclassified (SBU) Paper and Electronic

Building Information. This document covers the procedures and labeling requirements for SBU documents during all project phases including design, construction procurement, and construction administration, building commissioning an d ongoing building operations. It is meant to reduce the possibility of harm while still respecting GSA’s legitimate business needs to allow access to SBU building information by those with a need to know, such as design professionals, contractors and others. The general principles of this policy are to give SBU project information only to those who have a need to know, to keep records of who received SBU project information, to safeguard SBU project information during use and to destroy it properly after use.

Additional information can be found at: https://insite.staging.gsa.gov/portal/content/582850.

2.7.6. Project Management Responsibilities

2.7.7.a. Communications Plan

The DB Contractor contractual responsibility is to the GSA only and not to other contractors, tenants agencies or local community interests where the project is located. The DB Contractor shall direct

Statement of Work (SOW) Design Build (DB)

Project Name: SDNY-Brieant Courthouse—Fifth floor Renovations

Solicitation no: 47PC0222R0015 http://www.gsa.gov/ https://insite.staging.gsa.gov/portal/content/582850

Solicitation no: 47PC0222R0015 all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA. A detailed Communications Plan shall be submitted to the GSA Project Manager and CMa for review 1 week from contract Notice to Proceed.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

2.7.7.b. Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is referenced in the Schedule section of these General

Requirements, identified in Section 2.5 and other sections of this SOW. Before starting any other work, the DB Contractor shall develop and submit an “initial pencil” Project Master Schedule in Microsoft Project ® and submit to the GSA Project Manager and CMa for review 1 week from receipt of the contract Notice to Proceed. Tasks should include but not limited to Design Phase, Material cut-sheet Phase, Construction Phase, and Close-out Phase. After approval by the GSA

Project Manager and CMa, the “final initial” Project Master Schedule shall be submitted and distributed to the Project Team by the DB Contractor on the next business day.

The GSA will review the DB Contractor schedules for completeness and appropriateness and recommend approval, rejection, or revisions. DB Contractor shall provide monthly project schedule updates.

Refer to FAR 52.236-15 Schedules for Construction Contracts, the Scope of Services Construction

Delivery Phase section and to Division One specifications for additional schedule requirements.

The DB Contractor will continuously monitor actual progress against the master project schedule, identify any delays or potential delays and immediately notify the GSA of such delays or potential delays.

2.7.7.c. Meeting Agendas, Attendance, Minutes, Presentations

Reference Division One specifications for this project for detailed requirements.

2.7.7.d. Daily Reports

The DB Contractor Team shall provide to the GSA Project Manager and CMa daily work reports/logs for activity taking place the day before. Submission of this report should be submitted next day before 12:00pm to the GSA Project Manager. Include at the minimum the following: roster of employees, time, date, deficiencies found, deliveries, surveys performed, and construction material on site.

2.7.7.e. Design Quality Assurance

The GSA requires that DB Contractor design submissions and construction documents submissions undergo two general types of design review: DB Contractor review and codes and standards review. The Designer of Record shall provide calculations and other support material to allow these reviews in accordance with GSA P100.

The GSA staff will conduct reasonably expedited reviews of all DB Contractor design submissions and construction documents submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage and the Construction

Documents Phase as further indicated under the Scope of Services below. The DB Contractor shall verify all conditions prior to all submissions to GSA, to insure that the design reflects actual field conditions.

2.7.7.f. Design Review Procedures

Once review of each Design Phase Drawing submission has been completed by the GSA and

CMa, the CMa shall submit design review comments to the DB Contractor in accordance with the

Project Master Schedule dates. The DB Contractor will coordinate all design reviews; conduct DB

Contractor’s review and codes and standards reviews. The DB Contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report including the GSA and CMa review comments.

The DB Contractor will assist in ensuring that all comments are resolved to the GSA satisfaction.

For each DB Contractor submission after the first submission, the DB Contractor will check the submission to ensure that all comments on the prior submission have been incorporated or otherwise addressed. The DB contractor will clearly note on the subsequent submission where these items are addressed (drawing/ detail number, specification paragraph, etc), and will include a summary of any unresolved comments in the design review report. The government will not be responsible for delays resulting from omission of these details in design submissions.

Prior to the first scheduled design review, the DB Contractor will prepare and submit to the GSA for approval a procedure for conducting all design reviews required under this contract. The procedure will include a list of participants, the responsibilities of participants, the physical location of design reviews, and a detailed schedule of review activities consistent with the review and response times specified below:

• All reviewing parties are required to return comments no later than 3 business days prior to the end of the corresponding review period.

• The DB Contractor will prepare and submit the design review report within 3 business days after the design submission review period is closed.

2.7.7. DB Contractor Personnel Security Requirements

The DB Contractor and subcontractor employees shall undergo a law enforcement check and background investigations, as outlined under the “Homeland Presidential Security Directive 12”

(HSPD-12).

In accordance with FAR 52.204-9 (Personal Identity Verification of Contractor Personnel):

Solicitation no: 47PC0222R0015

• The DB Contractor shall account for all GSA credentials issued to Contractor Personnel in connection with the performance under this contract.

• The DB Contractor Personnel shall immediately return credentials issued by GSA under any of the conditions stipulated in FAR 52.204-9.

The DB Contractor shall incorporate provisions in all applicable subcontracts to comply with the contractor personnel security requirements. Refer to http://www.gsa.gov/portal/category/26757 and the HSPD-12 for additional requirements and information.

2.7.8.a. Escorting Visitors While in GSA Facilities and/or Space

• A DB Contractor with a valid GSA HSPD-12 Personal Identification Verification Card (PIV Card) is authorized to be in the facilities and/or space and is not required to be escorted. An individual who does not have a valid PIV card must be escorted in by GSA facilities to access the facilities and/or space.

• A contract employee may serve as an escort provided they:

1. have a HSPD-12 PIV Card, and

2. have a current background investigation

• Escorting means ensuring that the escorted individual is continuously accompanied and monitored while within GSA facilities and/or space in a manner sufficient to maintain awareness of the escorted individual's activities at all times.

• The DB Contractor assuming escort responsibility is responsible for the escorted individual until responsibility is either turned over to another approved escort, or the escorted person departs the GSA facility and/or space.

• Whether HSPD-12 cleared or not, DB Contractor shall submit weekly access memos (Monday-

Friday) to the CMa each Thursday for the following work week. The CMa shall review and send to the BM Office for use and record.

• DB Contractor shall be responsible to submit delivery access memos at least 48 hours before anticipated delivery date.

• The CMa shall record and update DB Contractor Access Memo and Delivery Logs daily during all phases of the project.

2.7.8.b. Screening Requirements for Contractors Being Escorted

• Contractors cleared for escorted access are not authorized to access any GSA information or

IT system.

• For escorted contractors in Level IV high risk buildings (as defined in the Physical Security

Criteria for Federal Facilities (PSC), An Interagency Security Committee (ISC) Standard, dated

November, 2016 Second Addition, and the Facility Security Level Determinations for Federal

Facilities (FSL), An ISC Standard, dated February 21, 2008), such as the Brieant Courthouse, a National Crime Information Center (NCIC), check must be conducted. The NCIC check will be effective for 90 days. Sponsors should reassess the need for facility access after 90 days to determine whether to request continued escorted access for another 90 days, clear the contractor for unescorted access, or terminate the contractor's facility access altogether.

Absent an extension or some other action by the sponsor, the escorted access approval will be automatically deactivated after 90 days.

2.9 Base Bid and Option Pricing

Solicitation no: 47PC0222R0015

• Where the capability exists, an NCIC check will be conducted for all escorted contractors accessing GSA space during the non-duty hours of 6:00 p.m. to 6:00 a.m., to include weekends and holidays. The NCIC check will be effective for 90 days at which time a reassessment must be made using determination criteria stated in paragraph V.B.2. above.

• The contractor may be subject to additional personal screening, such as a magnetometer and search of personal belongings, upon each entry to GSA space based on the security recommendations contained in the PSC and FSL

2.8 Electronic Project Management System (Kahua)

GSA requires the use of Kahua throughout the design and construction stages as a repository for timely and accurate project information, and to serve as a tool to manage and monitor progress and modifications.

Use Kahua to post all project information, including sensitive but unclassified (SBU) documents, and communications. Review and collaborate with the Project Delivery Team and GSA using, but not limited to, Kahua system features and workflow processes.

The following project information will be uploaded and/or responded to in Kahua by the Design-Builder:

• Project Team Directory: Provide an updated directory of contact information for all companies, subcontractors and project team members who are engaged on this project in their control.

• Schedules: Post, review, and/or respond to schedule updates within the Kahua system.

• Meeting Minutes: Enter meeting agendas, records and minutes in the system for all applicable meetings as designated by the GSA PM.

• Project Correspondence: Manage and maintain all incoming and outgoing correspondence and associated logs for all correspondence in their control.

• Progress Photos – Contractor shall upload all progress photos into the system.

• Permits & Approvals – Contractor shall upload and maintain current copies of all permits and agency approvals that relate to the project.

• Design Drawings/Design Packages – The Contractor shall submit design drawings and design packages into the system.

• Design Review Comments – Post and/or respond to design comments related to his/her role in the project team and in their control.

• Daily/Progress Reports – The Contractor identified in Kahua shall maintain construction progress reports, daily reports/logs, and documentation of inspections.

• Inspection Reports – Maintain inspection reports on materials and/or workmanship to assure compliance with all construction requirements.

• Safety/Injury Reports – Maintain reports on construction contractors' compliance with current safety regulations and standards.

• Punch-Lists – Maintain list(s) of observed defects and omission

• Request for Information (RFI) – The system shall manage the RFI process and all Request-for-

Information shall be entered and responded to by the Contractor within the Kahua system.

• Issue Tracking – Contractor to log and respond to issues that are related and affect other stakeholders within the project team.

3.1.1 Project Manager

Project Manager shall possess a minimum of five (5) years of construction project management experience or as a Certified Construction Manager (CCM) in interior construction projects in New

York City and shall have managed the Design and the Construction Phases of at least one project with a minimum construction cost at completion of $1 million similar in project size, scope and complexity to this project (as defined in the project solicitation). The Project Manager must demonstrate the ability to manage the project staff and the quality of work to meet GSA's requirements.

3.1.2 Project Architect

Project Architect shall possess a minimum of a Bachelor’s Degree, five (5) years of architectural

Project Name: SDNY-Brieant Courthouse—Fifth floor Renovations

Solicitation no: 47PC0222R0015

Prior to DB Contractors submitting Base Bid and Option Pricing proposals, site walk-throughs and invites shall be sent out by the GSA Contracting Officer to aid in proposal development. For further information regarding Base Bid, Option and Alternate pricing, refer to the Division One specifications.

3 Scope of Services

The DB Contractor shall provide all labor, materials, equipment and to perform all services described in this

Scope of Services in accordance with applicable requirements and provisions set forth in the General

Requirements above.

The design phase services start upon issuance of Notice to Proceed from the GSA Contracting Officer.

3.1 Key Personnel

The DB Contractor shall provide the necessary staff to perform and complete the required work to include, but not limited to, the design and construction of architectural, electrical, audio/visual, information-technology systems, and any other specialties as necessary to meet the objectives of this scope of work.

The contractor shall submit project staffing plan and key personnel resumes to the Contracting Officer for approval as part of the contractor’s proposal. During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

The DB Contractor shall abide by all relevant sections in the Federal Acquisition Regulation (FAR), including but not limited to:

(a) FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable

(b) FAR 52.244-4 regarding subcontractors and outside associates and consultants

3.1.3

3.1.4

3.1.5

3.2

3.2.1

3.2.2 experience and a professional architecture license in New York State. The Project Architect shall have been responsible for the design of at least one project similar in scope to this one (as defined in the project solicitation) with a minimum construction cost at completion of $1 million.

Mechanical/Electrical/Plumbing (MEP) Engineer

MEP Engineer shall have minimum 5 years MEP experience and be a registered engineer. The

MEP must demonstrate the ability to provide design and inspection services. The MEP must demonstrate the knowledge to perform Commissioning and testing of all new system build outs.

Construction Superintendent

Construction Superintendent shall possess a minimum of five (5) years of construction management experience. The Construction Inspector shall have performed field supervision, construction quality control and coordination of various disciplines on at least one project with a minimum cost at completion of $1 million in a project similar to this one as defined in the solicitation.

The Construction Superintendent must demonstrate the ability to interact with subcontractors, solve problems, keep records, and comprehend and document GSA's procedures and requirements. The

Construction Superintendent must be present and on-site while construction activity is taking place throughout the Construction Phase.

AV/IT Designer

The IT/AV designer shall have a minimum five (5) years of design and construction experience having designed IT/AV projects similar in size, complexity and scope as defined in the project solicitation.

Design Phase Services

Specifications

Design-Build Specifications shall be prepared using the latest update of the AIA Master-spec. The specifications shall be edited to suit the project. If the specifications are not applicable, prepare specifications as required for the design documents. All specifications shall be non-proprietary; no brand names nor “or equal” clauses shall be used. Leave a one (1) inch margin on both the left and right side of each specification page. Specifications shall also include the latest version of Section

01541 – Security Regulations as provided by the GSA Project Manager.

The specifications shall provide instructions that contain sufficient detail to eliminate any doubt regarding the design intent for the construction DB Contractor. Statements such as “All code requirements shall be followed”, do not relieve the A/E from the responsibility to provide specific, detailed, concise instructions that make the design intent clear to the builders/installers.

75% Construction Documents Requirements – First Submission

75% Construction Documents shall include a pre-design survey assessment & investigation. The assessment & investigation shall include, but not be limited to, a pre-alteration assessment, evaluation of space layout and building infrastructure systems, and applicable design guides and standards compliance. The pre-design survey shall include a probe of the existing structural slab at the fifth floor courtroom and an Electrical Execution Plan detailing how the contractor plans to install the electrical infrastructure in the courtrooms. The portion of the plan that details how the structural slab will be addressed shall certified and stamped by a structural engineer.

Statement of Work (SOW) Design Build (DB)

Project Name: SDNY-Brieant Courthouse—Fifth floor Renovations

Solicitation no: 47PC0222R0015

VirginiaKSimpson Highlight

3.2.3

The pre-design survey report shall also include a narrative indicating preliminary findings, proposed alteration features, design renderings, material samples, and preliminary drawings and calculations for the GSA and SDNY’s approval.

3.2.2.1 Requirement 1

The 75% Construction Documents submission shall be prepared according to the requirements listed in the GSA Facilities Standards for the Public Building Service (PBS-P100) and the IDIQ

SOW. These documents / drawings / specifications shall clearly show the scope of the project to be provided in this package.

3.2.2.2 Requirement 2

Perform a pre-design investigation. Survey and assess existing conditions on 5th floor East

Courtroom and recently renovated 6th floor East & West Courtrooms. Develop design & construction strategy to accommodate build-out intent. Evaluate and analyze conditions that may affect design & construction including an electrical execution plan that describes how new distribution conduit will be coordinated with existing structural elements.

3.2.2.3 Requirement 3

The DB Contractor shall meet with the GSA, SDNY, PM, COR, Field Office personnel, and project stakeholders to obtain any input regarding any possible additional requirements of the project.

3.2.2.4 Requirement 4

Based on the pre-design investigation, the DB Contractor shall include any additional recommendations that are concurred by GSA & SDNY in the construction documents.

3.2.2.5 Requirement 5

Provide a pre-design survey assessment & investigation report along with 75% submission to include an executive summary and design narrative for the build-out. The assessment & investigation shall include, but not be limited to, a pre-alteration assessment, an IT and AV infrastructure report, evaluation of space layout and building infrastructure systems, an electrical execution plan and applicable design guides and standards compliance. Include a narrative indicating preliminary findings, proposed alteration features, design renderings, material samples, and preliminary drawings and calculations for the GSA and SDNY’s approval.

3.2.2.6 Requirement 6

DB Contractor shall obtain GSA & SDNY concurrence of pre-design report and 75% submission prior to proceeding to the 90% Construction Document Phase.

90% Construction Documents Phase

90% and 100% Construction documents shall be coordinated between all applicable disciplines to

Statement of Work (SOW) Design Build (DB)

Project Name: SDNY-Brieant Courthouse—Fifth floor Renovations

Solicitation no: 47PC0222R0015

VirginiaKSimpson Highlight

VirginiaKSimpson Highlight include, but not be limited to, architectural, electrical, and information-technology (IT). The DB

Contractor shall work with GSA stakeholders and project team to develop construction documents best suited to meet the objectives of the GSA & SDNY.

The 90% construction documents drawings shall be prepared according to the requirements listed in the GSA Facilities Standards PBS P-100. These drawings shall clearly show the scope of the work to be provided in this package. The drawings shall be prepared on GSA standard size sheets with the title block in accordance with GSA standards. GSA will provide the standard information required for the title block. The drawings shall be submitted to GSA as detailed herein.

The 90% construction documents specifications shall be prepared in draft form according to the requirements listed in the GSA Facilities Standards PBS P-100. Each draft specification section shall be clearly marked to show deletions and additions. Each completed specification section shall be clearly marked as such. Begin to prepare the specifications index and drawings list. The DB

Contractor shall block out the complete structure of the final specification volumes including the index of sections and drawing listing. The specifications shall be submitted to GSA as detailed herein.

3.2.4 100% Construction Documents Drawings

The 100% Construction documents shall be coordinated between all applicable disciplines to include, but not be limited to, architectural, electrical, and information-technology (IT). The DB

Contractor shall work with GSA stakeholders and project team to develop construction documents best suited to meet the objectives of the GSA & SDNY.

The 100% construction documents drawings shall be prepared according to the requirements listed in the GSA Facilities Standards PBS P-100. These drawings shall clearly show the scope of the work to be provided in this package. The drawings shall be prepared on GSA standard size sheets with the title block in accordance with GSA standards. GSA will provide the standard information required for the title block. The drawings shall be submitted to GSA as detailed herein.

The 100% construction documents specifications shall be prepared in draft form according to the requirements listed in the GSA Facilities Standards PBS P-100. Each draft specification section shall be clearly marked to show deletions and additions. Each completed specification section shall be clearly marked as such. Begin to prepare the specifications index and drawings list. The DB

Contractor shall block out the complete structure of the final specification volumes including the index of sections and drawing listing. The specifications shall be submitted to GSA as detailed herein.

Construction Documents shall be signed and dated with licensed professional seals, and meet all requirements in accordance with P100, US Court Design Guide, and applicable federal& local building codes and this Statement of Work.

3.2.5 Design Phase Submission Requirement

Type of submittal Submittal size Quantities

All required reports (if applicable) 8.5” x 11” 3

Statement of Work (SOW) Design Build (DB)

Drawings, prints, complete set Full size 3

Drawings, prints, complete set Half size 3

Specifications 8.5” x 11” 3

Electronic files (full set including drawings and specifications in DWG and PDF format)

CD n/a

3.3 Construction Phase Services

3.3.1 Pre-Construction Conference / Design Start Hands-on Meeting

The contractor shall participate in the pre-construction conference.

3.3.2 Construction Administration

3.3.2.a Construction Management Documents

Refer to Division 1 of the DB contract performance specification for requirements for

Schedule of Values, Safety Plan, Project Master Schedule, Communication Plan, Trade-

Payment Breakdown, Coordination Plan, Contractor Mobilization Plan, Demolition Plan, Loading and Dock Coordination Plan. The DB Contractor shall submit the aforementioned plans above to the GSA Project Manager and COR via Kahua within 1 week from contract

Notice to Proceed.

Safety Plan must be approved by the GSA Safety Officer before commencement of construction activity. The Safety Plan shall be reviewed by the GSA Project Team, CMa, and comment as needed. The DB Contractor to revise Safety Plan in accordance to the

GSA Project Team and CMa comments.

3.3.2.b Construction Schedule

DB Contractor shall provide a monthly Project Master Schedule (in Microsoft Project) to the GSA Project Manager and CMa for review and approval. Additionally, DB Contractor shall provide weekly 4-Week-look-ahead Schedules (in Microsoft Excel) that marries into the overall Project Master Schedule.

The DB Contractor shall keep all parties apprised of the design & construction progress/status and impending activities and actively engage with project stakeholders for project requirements and coordination

3.3.2.c Building Coordination

DB Contractor shall coordinate all utility shutdowns with the Building Manager and if needed, utility company. Provide three business days minimum notice for proposed utility shutdowns and scope of work. DB Contractor shall provide written notice the Building

Management Office for any Hot Work at least 48 hours in advance.

3.3.2.d Commissioning/Testing

Solicitation no: 47PC0222R0015

If option #1 is exercised, DB Contractor shall provide equipment and control system start-up and verification to include a full Commissioning Report be submitted during submittal phase. Coordinate the start-up and testing with Building Management Staff, Owner’s

Representative, DB Contractor Commissioning Authority. DB Contractor shall provide any necessary programming for points to be read to the BMS and provide graphics as needed and approved by USDC Building Management..

DB Contractor shall coordinate testing, contractor and consulting firms to ensure that work is performed in a satisfactory and timely manner.

Perform all necessary inspections and testing with GSA’s approval. This includes but is not limited to:

• Developing an overall field inspections and testing plan

• Conducting inspections and testing as required by the construction specifications

• Coordinating with local municipal officials for inspections

• Conducting construction safety (OSHA) inspections as required

3.3.2.e Clarifications/Requests for Information

Promptly submit to the GSA a written request for information (RFI) to request clarification of any apparent conflicts, ambiguities, DB contract requirements. Each RFI must include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFI’s should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

3.3.2.f Submittals

3.3.2.f.1 Submittal Review

Prepare and submit a submittal schedule in accordance with Division 1 of the DB contract performance specification. In the submittal schedule, identify all submittals requiring review by the GSA. Transmit all required submittals to the GSA. Ensure that all subcontractors understand, agree to, and conform to their respective roles, responsibilities, and timeliness requirements for submittal processing.

Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review to maintain the project schedule.

Upon receipt of submittal approvals, coordinate as necessary with all involved subcontractors.

Reviewed Submittal Distribution

GSA-Safety & Environmental Management Branch One (1) copy

GSA-PM

GSA-COR

GSA-ABAAS Officer GSA-Fire, Life, and safety Officer All Parties

One (1) copy One (1) copy One (1) copy One (1) copy

Digital copy via

Statement of Work (SOW) Design Build (DB)

Project Name: SDNY-Brieant Courthouse—Fifth floor Renovations

Solicitation no: 47PC0222R0015

Refer to FAR52.236-21, Specifications and Drawings for Construction for further submittal and shop drawing review requirements.

Expedite the processing of submittals to minimize approval times.

3.3.2.f.2 Review Process

The DB Contractor shall maintain a record of all submittals and indicated action taken. The review process will not impose on the reviewer, nor relieve the DB Contractor from, the responsibility for errors or omissions, correctness of details or conformity with the construction contract documents. At project initiation, the project team will determine which submittals required concurrent review by GSA or USDC stakeholders. The GSA Authority

Having Jurisdiction may elect to perform a review of life safety submittals after their approval by the Fire Protection Engineer.

The DB Contractor shall review all submittals and mark each sheet with one of the following designations:

• Reviewed – Indicates submittal is in full compliance with contract documents. Work will proceed.

• Reviewed as Noted – Indicates submittal has minor corrections, not significant enough to require re-submission. Work will proceed, provided it complies with annotations and corrections.

• Resubmit – Indicates another submission is required due to the nature or number of needed corrections. Work will not proceed. Submittal will be revised in conformance with annotations and re-submitted without delay.

• No action – Indicates a submittal is returned for other reasons with an explanation included. No departure from the contract requirements will be made without prior written approval by the CO.

3.3.2.f.3 Submittals Distribution

The distribution of submittals by the DB Contractor shall be outlined in progress meetings.

The typical distribution of reviewed submittals with related transmittals will be as listed in the chart below.

Remaining copies shall go to the DB Contractor. GSA Form 2402 letter of transmittal will be used for this purpose with copies to all parties on the distribution list.

email

3.3.2.f.4 As-Built Drawings and Specifications

The DB Contractor shall update CAD drawings (as-built drawings) and electronic specifications (as-built specifications), monthly, to document changes to the contract documents that occur during construction.

3.3.2.f.5 Contractor Payment Requests

Update the construction schedules monthly prior to each payment request. Provide an advance copy of the construction progress report and a pencil copy of the payment request to the GSA.5 days in advance of the DB Contractor’s official payment request. Provide documentation evidencing the cost of work to be included in the payment request. The ability of costs to be allowed shall be in accordance with FAR 31.105 and 31.2.

Before submitting each payment request, meet with the GSA COR and the CMa to review the advance copy of the construction progress report. Ensure that the GSA representatives agree as to the progress of the construction work and the value of the work completed.

Based upon agreed value of work completed, submit monthly payment requests to the

GSA.

3.3.2.g Punch List

Prior to the GSA granting Substantial Completion to the DB Contractor, the DB Contractor shall submit a punch-list to the GSA Project Manager and CMa for review. At the discretion of the GSA and CMa, additional punch-list items may be added to the DB Contractor punch-list. The GSA Project Manager, CMa, and DB Contractor Team shall conduct a walk-thru to verify each punch-list item. . See Division 1 of the DB contract performance specification for additional requirements.

3.3.2.h Liquidated Damages

FAR 52.211-12 Liquidated Damages-Construction:

(a) If the Contractor fails to complete the work within the time specified in the contract, the

Contractor shall pay liquidated damages to the Government, in the amount of $1,177.00 for each calendar day of delay until the work is completed or accepted.

(b) If the…