20-Pre-Prop Conf RFP No. 2026-007 Attendance.pdf

This is a Pre-Proposal Conference Attendance Record for RFP No. 2026-007 Sea Turtle Nesting Monitoring, issued by the Town of Palm Beach, Florida. The conference was held virtually on December 15, 2025, from 9:47 AM to 10:19 AM, lasting approximately 31 minutes. The Town of Palm Beach is requesting proposals from qualified firms to conduct daily monitoring of marine turtle nests from March 1st to October 31st in compliance with Florida Department of Environmental Protection requirements. The scope of work encompasses daily monitoring and documentation of all nesting activity, identification and categorization of false crawls, reporting of nesting and hatching success, monitoring of lighting sources and escarpment formations, monitoring of nesting seabirds and shorebirds, nest marking for beach cleaning equipment avoidance, and management of survey zones and data compilation for the Beach Management Agreement area. Proposals must be submitted online through Bonfire, the Town's eProcurement platform, with a non-withdrawal period of 120 days from the opening date.

Six representatives from three environmental consulting firms attended the pre-proposal conference: Christine Perretta and two representatives from DB Ecological Services, Inc.; Tom Brumfield and Alison Doran from Environmental Resource Solutions, LLC; and Jenna Marten and Arizona Boyd from Terracon Consultants, Inc. The Town of Palm Beach procurement team was represented by Ryan Canterbury and Sara Gutekunst. The conference provided an opportunity for potential bidders to clarify requirements related to monitoring protocols established by the Florida Fish & Wildlife Conservation Commission and submission of FWC-required spreadsheets and reporting documentation.