1-Town of Palm Beach Insurance Requirements - Risk Type 1 - Standard Contracts and Minor Construction.pdf
PDF 157 KB Posted
- Attached to
- Sea Turtle Nesting Monitoring
- Solicitation number
- RFP No. 2026-007
- Issued by
- Palm Beach County, Florida
About this file
This is an insurance requirements document issued by the Town of Palm Beach, Florida, establishing mandatory coverage standards for service providers, contractors, and subcontractors engaged in the Sea Turtle Nesting Monitoring contract. Service providers must provide certificates of insurance and comply with all requirements at their own cost and expense at least thirty (30) business days prior to commencement of work. The contract term runs from March 1st to October 31st annually for daily monitoring of marine turtle nests and related activities including false crawl identification, nesting success documentation, lighting source monitoring, escarpment formation reporting, and data compilation for the Beach Management Agreement area. A non-mandatory pre-proposal conference will be held virtually via Microsoft Teams, with specific details provided in the solicitation. Proposals must be submitted online through Bonfire, the Town's eProcurement platform, and proposers may not withdraw proposals for one hundred twenty (120) days from the opening date.
The insurance requirements mandate Comprehensive General Liability coverage with minimum limits of $1,000,000 each occurrence/$2,000,000 aggregate on an occurrence basis, with the Town endorsed as an additional insured and coverage provided on a primary and non-contributory basis. Business Auto Liability coverage must meet $1,000,000 combined single limits for all owned, hired, and non-owned vehicles, or $300,000 for personally owned vehicles. Workers' Compensation coverage must comply with Florida State Statute 440, with statutory limits and proof of federal workers' compensation where applicable. Employers Liability coverage requires $100,000 each accident, $100,000 disease per employee, and $500,000 disease policy limit. Umbrella or Excess Liability coverage is required if primary coverage limits are insufficient. All policies must include waivers of subrogation and rights of recovery against the Town. Insurance companies must be authorized to conduct business in Florida, and service providers must notify Ebix at townofpalmbeach@ebix.com within 24 hours or the next business day of any cancellation, non-renewal, or modification. The Town retains the right to require additional coverages based on specific service requirements.
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TOWN OF PALM BEACH
Insurance Requirements
Town of Palm Beach - Insurance Requirements
The Service Provider shall provide at its own cost and expense during the life of the contract, the following insurance coverages to the Town of Palm Beach (30) thirty business days’ prior to the commencement of any work. All service providers including any independent contractors and subcontractors utilized must comply with these requirements. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida. The insurance shall be evidenced by certificates and/or policies including premiums as determined by the Town of Palm Beach. It shall be an affirmative obligation upon the Service Provider to advise Ebix at townofpalmbeach@ebix.com; P.O. Box 100085-HM, Duluth, GA 30096 within 24 hours or the next business day of cancellation, non-renewal or modification of any stipulated insurance and failure to do so shall be construed to be a breach of this Agreement/contract. The Town of Palm Beach reserves the right to require additional coverages and limits based upon the particular service or change in service provided by the Service Provider.
If the service provider maintains higher limits than the minimums shown below, the Town requires and shall be entitled to coverage for the higher limits maintained by the service provider.
Comprehensive General Liability Insurance coverage with limits of liability not less than $1,000,000 Each Occurrence/$2,000,000 Aggregate. The Certificate of Insurance shall indicate an Occurrence Basis. The Town of Palm Beach shall be endorsed as an additional insured under the General Liability coverage. The Service Provider’s General Liability coverage shall be primary and non-contributory.
For policies written on a Claims-made basis, service provider shall maintain a retroactive date prior to or equal to the effective date of the contract. In the event the policy is canceled, non-renewed, switched to an occurrence form or there is a change in retroactive date, or any other event triggering the right to purchase a Supplemental Extended Reporting Period (SERP) during the life of this contract, the service provider shall agree to purchase a SERP with a minimum reporting period of not less than three (3) years. Coverage is to apply on a primary basis.
Business Auto Liability coverage for any auto (all owned, hired, and non-owned autos) with limits not less than $1,000,000 each occurrence combined single limit each accident. In the event service provider does not own any autos, the Town will accept proof of Hired and Non-Owned Auto Liability. For personally owned vehicles, the Town requires limits not less than $300,000 each occurrence combined single limit.
Workers' Compensation coverage with statutory limits pursuant to Florida State Statute 440 or an exemption letter from the State. Should the scope of work performed by contractor qualify its employee for benefits under federal workers’ compensation statute (example, U.S. Longshore & Harbor Workers Act or Merchant Marine act), proof of appropriate federal act coverage must be provided. A waiver of subrogation must be provided.
Employers Liability coverage with limits not less than $100,000 for each accident, $100,000 disease (each employee) and $500,000 disease (policy limit).
Any operations under the contract, the amount excess of such claims or any portion thereof may be withheld from any payment due or to become due the Service Provider until such time the Service mailto:townofpalmbeach@ebix.com
TOWN OF PALM BEACH
Insurance Requirements
Town of Palm Beach - Insurance Requirements
Provider shall furnish such additional security covering such claims as may be determined by the Town of Palm Beach.
Umbrella or Excess Liability is required up to the minimum limit of liability if the limits of liability shown on the Certificate of Insurance under General Liability do not meet the minimum limit of liability as required.
All required insurance policies shall provide a waiver of subrogation and rights of recovery against the Town of Palm Beach, including its agents, officers, past and present employees, elected officials and representatives, the insurance policy in effect shall protect both parties and be primary and non- contributory for any and all losses covered by the above described insurance. Insurers have no recourse against the Town of Palm Beach for payment or assessments in any form on any insurance policy.
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