2-SLCI26027 Attachment No. 2 Scope of Work.docx

ATTACHMENT #2

SCOPE OF WORK

PEST AND RODENT CONTROL SERVICES

I. GENERAL

A. Contractor, if doing business under an assumed name, i.e. an Individual, Association, Partnership, Corporation, or otherwise, shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on how to get registered may be obtained by calling (801) 530-4849 or by accessing www.corporations.utah.gov B. Contractor shall assume full responsibility for damage to City property cause by negligence or abuse by Contractor’s employees or equipment, as determined by designated City personnel.

C. Contractor shall be solely responsible for the safety of Contractor’s employees and others, including any sub-contractors that Contractor plans to utilize, relative to Contractor’s work, work procedures, material, equipment, signage, etc.

D. Contractor shall possess and keep in force all licenses and permits required to perform services under this Agreement and shall ensure that the same requirements are met by any sub-contractors utilized by Contractor.

E. No guarantee of the actual service requirement is implied or expressed by this Agreement. Service requirements shall be determined by actual need.

F. Contractor shall comply with the following Airport Security Identification Display Areas (SIDA) regulations:

1. All employees in SIDA shall attend security training.

2. All employees in SIDA shall have ten-year background check.

3. All employees in SIDA shall display badge on outermost part of clothing.

4. Badges shall be returned at contract termination or fee of $100 per badge shall be paid by Contractor.

5. Vehicles in secured areas shall have proper signage, identifying Contractor’s company name.

II. RESPONSIBILITIES OF CONTRACTOR

The responsibility of Contractor includes, but shall not be limited to, for the following locations:

Salt Lake City International Airport is located at 3920 W. Terminal Drive, Salt Lake City, Utah 84122 South Valley Regional Airport is located at 7365 South 4450 West, West Jordan, Utah 84084.

Tooele Valley Airport is located at 4663 N. Airport Rd. Erda, Utah 84074.

A. DESCRIPTION OF SERVICES

1. Provide all management, licenses, laboratory testing, transportation, tools, materials, labor, equipment, and all incidental expenses to create, implement and manage a Silver LEED compliant Integrated Pest Management (IPM) program to include training for onsite Airport personnel as required for rodent and pest prevention and control services at Salt Lake City Department of Airports and other City owned buildings, structures and Passenger Boarding Bridges (PBB’S) on the airport campus. Pest Control services shall be performed in a manner that will ensure the health and general wellbeing of the public and Airport personnel with the least amount of impact on the traveling public. Contractors IPM program shall address abatement of the following pests at the Airport facilities shown on the Pest Control Plan in paragraph “B”.

a. Indoor populations of rodents, insects, arachnids, and other arthropods, including bed bugs.

b. Outdoor populations of potentially indoor-infesting species in the vicinity of the airport facilities.

c. Nests of stinging insects in the vicinity of the airport facilities, equipment or vehicles.

d. Individuals of all excluded pest populations that are incidental invaders inside the specified buildings, including winged termite swarmer’s emerging indoors.

e. Populations of the following pests are excluded from this Agreement unless identified in Supplemental Services.

· Bats, snakes, and all other vertebrates.

· Termites

· Nuisance birds

· Mosquitos

· Pests that primarily feed on outdoor vegetation

2. Termite extermination is not included in the regular monthly service and discovery of termites would be an “extraordinary circumstance” and considered a “supplemental service” as described in Paragraph F of this section.

3. Nuisance bird control is not included in the regular monthly services and callouts to remove nuisance birds will be on an “as required” basis as determined by the Airport Aviation Services Manager (ASM) or designee and shall be considered a “supplemental service” as described in Paragraph F of this section.

4. Contractor will provide, install, maintain and manage all aspects of the cellular solution, and all other technology required to perform the services including, but not limited to, the related electronic devices, components, software, hardware, firmware and updates. Updates shall be performed at no additional cost to City. Contractor shall make a thorough assessment for installation of technology and cellular solution to ensure proper operation and user interface compatibility with the Airport’s infrastructure. If at the time of installation, it is determined by Contractor or Airport that the installation or interface process is deemed too problematic to overcome, both parties agree that this Agreement shall be nullified and shall be reevaluated.

5. Contractor shall follow all rules and safety precautions when working in or near the Airport Redevelopment Program (ARP) construction sites. Contractor will provide all required Personal Protective Equipment (PPE) for its employees, while performing the specified daily duties, and if and when they are required to access the designated construction areas. Contractor will work in good faith with the City to address the multiple phases of construction and demolition. Facilities shall be shuttered at times prior to demolition, and the associated services may be removed or may remain for a period of time as determined by the Airport. New construction or the addition of new facilities shall be added as agreed upon between the parties in an amendment.

6. Contractor shall schedule all services according to airline flight banks to assure minimal disruption to Airport operations and the safety of passengers and employees. Contractor shall review and follow-up on the tracking reports maintained by Airport of rodent sightings. Most work shall be accomplished during regular working hours, from 8:00 am through 5:00 pm. Monday through Friday, excluding City observed holidays. However, Contractor shall be available on a 24-hour per day, 7 days a week call-out basis in the event of an emergency. Contractor shall, at minimum, provide one full-time professional technician for two full eight (8) hour days each week, scheduled days per week as agreed upon with the Airport ASM. Contractor will be required to schedule periodic services after normal business hours to address high use areas such as Passenger Boarding Bridges (PBB’s).

7. Contractor shall provide all additional rodent equipment, traps, supplies, baits and anything else needed at no additional charge to Airport. At the end of this Agreement, Contractor shall remove all associated equipment and traps from Airport property.

B. PEST CONTROL PLAN

Contractor shall survey and assess the existing pest conditions at the Salt Lake City International Airport, South Valley Regional Airport, and the Tooele Valley Airport and shall provide a written report with assessment, including any deficiencies, and recommendations to the ASM. Contractor shall provide the assessment and report within 30 days of the active date of this Agreement. Contractor shall use the initial assessment as the starting point for providing an ongoing Pest Control Plan that consists of the following:

C. QUALITY CONTROL

1. During inspections any deficiencies, or items needing correction, shall be documented and reported to Airport Designee. Contractor shall keep track of these items and note them and work in good faith with the Airport in correcting identified deficiencies. Contractor shall indicate deficiencies as either “Severe”, “Moderate”, or “Mild”. Deficiencies marked as “Severe” shall receive immediate attention either from Contractor or Airport personnel as agreed upon by both parties.

2. All tracking, documenting, and reporting shall be digital. Digital documents shall be audited once a quarter by Contractor’s management personnel. Contractor shall resolve any issues with documentation, or work being performed. The Airport currently has an online portal to view reports.

3. Contractors Director of Operations shall be in charge of quality assurance and performing the quality control inspections. Contractor’s management team shall perform inspections, at minimum, every six (6) months. Contractor may have other supervisors assist in quality assurance inspections as needed.

4. Any required services that were not performed shall be completed free of charge and without interfering with any other regularly scheduled services.

5. Contractor shall digitally document any conditions contributing to pest problems along with any recommended action. Contractor shall track and follow up on these conditions until they are resolved.

D. RESPONSE TIME AND CALL OUT

1. Contractor shall respond to any emergency call within (will be filled in after award of contract) hours at no additional cost to the Airport.

2. Contractor shall provide assigned personnel with a cell phone so that they can be contacted at any time when they are on site. Contractor’s office shall be available via phone 24 hours a day. Contractor shall respond to email or text messages within ten (10) minutes of being received, during normal business hours.

3. Barring unforeseen circumstances Contractor shall arrive within thirty (30) minutes of their scheduled appointment time.

4. In the event Contractor is unable to complete all elements required during a regularly scheduled service visit, Contractor shall coordinate with Airport Designee to arrange for another time to complete the services. These additional trips shall be at no charge to Airport.

E. RODENT CONTROL

1. Indoor Trapping: Contractor shall use electronic multi-catch traps flanking every exterior door where feasible (not within view of the public), back hallways, near dumpsters, and any other areas Contractor or Airport Designee feels necessary, outside the view of the public. Interior stations shall utilize a cellular hub and notify Contractor immediately once a rodent enters the trap. These interior traps shall be monitored electronically at all times. Contractor shall place a rodent attractant in each trap. Contractor shall change attractant at minimum every six (6) months.

2. Exterior Trapping: Contractor shall place electronically monitored rodent stations that utilize Bluetooth technology to notify Contractors dedicated pest professional of rodent activity within the station allowing Contractor to identify trends and place bait as necessary. Contractor shall place a minimum of one (1) station approximately every one hundred (100) linear feet.

3. Use of Rodenticides: To help the Airport maintain silver LEED standards Contractor shall monitor electronic rodent stations and only place rodenticides on an as needed basis as defined in the approved IPM program.

F. SUPPLEMENTAL SERVICES

City may, during the course of this Agreement, request that the Contractor perform in scope Supplemental Services which are outside of the requirements of the base responsibilities section of this Agreement, i.e. special and emergency services such as termites. Contractor shall provide all supervision, labor, administrative support, materials, tools, parts, supplies, equipment and transportation necessary to perform these services. Such work shall be negotiated by the Airport and Contractor and compensated at the rates agreed to in a signed amendment.

1. Indoor bird removal/remediation shall be performed by Contractor as required by ASM under supplemental services for capturing and/or removal of nuisance birds, including pigeons, house sparrows, and starlings from Airport managed structures and building interiors. Contractor shall coordinate with the Airport Wildlife Manager when necessary for handling or capture of birds considered endangered or protected. Unless requested otherwise bird, removal services shall be performed between the hours of 23:00 through 05:00 hours, for the least amount of impact to the travelling public, airport tenants and other employees. Contractor may be required to respond to call outs for bird control at other times of day as required by the ASM or Airport designee. Contractor and Airport shall negotiate and agree, in a signed amendment, to a separate cost for bird removal services.

2. Contractor shall perform bed bug inspections and treatments on an as needed basis and compensate at the rates stated in the Schedule of Fees.

G. SAFETY

At contract commencement, Contractor shall develop and provide to the ASM the Contractor’s Safety Plan. This plan shall fulfill the requirements of Utah Admin Code R68-7 Utah Pesticide Control Rules. Occupational Safety and Health Administration (OSHA) and any/all applicable federal, state and local laws and regulations.

H. EXCLUSIONS

Areas leased by concession tenants/vendors shall be specifically excluded from the base services. Contractors staff dedicated to working at Airport shall be prohibited from soliciting tenants or other groups on the Airport property unless the tenant reaches out to them first. Any other service agreements with Contractor shall be completed separately from the Agreement with the Airport.

I. AMENDMENTS

For additional locations and pest and rodent control services not otherwise described herein, the parties shall set forth the desired service and negotiated price in an amendment, that shall be signed by both parties.