2-Exhibit A - SOW On-Call Eng. Services for PW Traffic Section.pdf

Exhibit A

Scope of Work / Specifications for

RFP 26-009-PW

On-Call Engineering Services for the Public Works Traffic Engineering Section

All work accomplished under the contract shall be in accordance with the Federal, State and/or City manuals, standards, guidelines, standard specifications, and standard procedures.

The Consultant shall be responsible for all coordination, engineering, studies, surveys analyses, and all other necessary documents to complete the preliminary or final design, construction estimates, specifications, and right-of-way mapping for the project. The Consultant may also be responsible for services during construction including office services and construction observation. The Consultant shall provide manhours or costs, as necessary or requested as part of this RFP, to take the currently scoped design to an additional phase should budget be available and approved.

It is the intent of the City that the Consultant have full latitude and complete responsibility for developing this project, with guidance and final decision making by the City. The Consultant shall designate a project manager to be the sole point of contact for the City’s project manager. The Consultant project manager shall have experience managing similar size and scope of projects. Change in Consultant’s project manager during the project will require written approval by the City’s project manager before the proposed change is made. The Consultant shall demonstrate a proven QC process for plan development.

Although every effort has been made to fully describe the scope of services it is anticipated that changes may be required during the course of the project to accommodate input from the public and other agencies within or outside the City.

Changes to the Scope of Work that may be required to provide a complete project shall be negotiated and authorized by an Amendment to the Contract as they are identified. Any changes made to the proposed project team must be approved by written notice from the City.

All services required for this project shall be performed by licensed professionals registered in the State of New Mexico. A cost summary table, based on Time and

Materials with a total “not to exceed,” and an overall schedule shall be provided.

SCOPE OF WORK –

The City may request Consultant(s) to perform engineering services and related incidental, planning, and special services as defined below:

• Independently review Traffic Impact Analysis (TIA) for new developments and ensure that the TIAs are completed according to the requirements in the

Transportation portion of the City of Rio Rancho Development Process Manual.

Consultant(s) independent review of TIAs shall include but not be limited to: site layout and access locations, access management, trip generations, signal warrant analysis, level of service, queuing, capacity analysis, need for auxiliary lanes, storage lengths, acceleration and deceleration lanes, crash analysis, recommended improvements, intersection geometry, etc.

• Consultants shall ensure the TIA fully and accurately documents impact of the development on the transportation system.

• Ensure the recommendations of the TIA include construction by the developer of elements necessary to mitigate impacts to the transportation system.

• Where TIAs may not fully document impacts or recommend appropriate mitigations, Consultants may also be asked to make independent recommendations for improvements based on their assessment of the development.

• Consultants may also be asked to engage in the following traffic engineering tasks:

o Count intersection or roadway traffic and analyze data;

o Develop signal timing plans;

o Evaluate, document, and adjust current signal timing;

o Analyze intersection or roadway geometry;

o Stopping sight distance and intersection sight distance evaluation;

o Speed volume studies;

o Traffic calming analysis, recommendations, and design;

o Crash analysis;

o Signal warrant analysis;

o Safety assessments on school zones, intersections, roadways, pedestrian crossing, etc.;

o Trip generation;

o Level of Service analysis;

o Mid-block Crossing studies;

o Queuing Analysis;

o Capacity Analysis;

o Access management and review roadways and intersections for compliance with the State Access Management Manual (SAMM);

o Intersection alternatives analysis;

o Design of traffic signals and signal modifications;

o Intelligent transportation system (ITS); design, networking, modification, and improvements;

o Auxiliary lane analysis (evaluation of turning lanes, acceleration, and deceleration lanes);

o Design of signing and striping improvements;

o Design and evaluation of roadway lighting; and o Design and review of traffic control for construction projects.

All services requested by the City shall be provided by the consultant in writing, as needed, based on the requirements of the project. The city will determine what deliverable is necessary at time of service request

Vendor shall submit electronic versions of all deliverables. If the deliverables are more than one (1) page, a multi-page PDF shall be required.

Record Drawings must be turned in and complete twenty-one (21) calendar days after receiving red lines from the City or Contractor. If Record Drawings are not turned in or not complete after the twenty-one (21) calendar day mark, then Liquidated

Damages will be charged based on the amount established in the Design Contract.

As part of the Final Record Drawings, a permanent erosion/sediment control plan must be submitted to the Development Services Department (DSD) Engineering Division.

The permanent erosion/sediment control plan must include grading and drainage information.

In addition, all Final Record Drawings will follow the format and method stated in the

Development Process Manual (DPM) Chapter II.7 Revised for Public Works

Section 2.2 (See Attachment 2 [Separate Document] included with this RFP).

Please note that Geographic Information System (GIS) files are required, and must comply with the GIS Quality Control and Quality Assurance (QC/QA) Plan (See

Attachment 3 [Separate Document] included with this RFP). After award of the project; the Project Manager, the Engineer of Record (if applicable as determined by the Project Manager), and the GIS Manager will have a meeting to discuss the GIS layers required for the project and the appropriate schemas for those layers. If, upon submittal, the digital files are rejected due to failing QC/QA guidelines then they must be corrected at no cost to the City.