2-2026 RFP - Fire Alarm Services ASD02052026HM-A.pdf

P 1 of 5Alpine School District RFP for:

Fire Alarm Services

ASD02052026HM-A

490 N State Street, Lindon, UT, 84042 phone (801) 610-8049 fax (801) 796-3116

Request for Proposal

Fire Alarm Services 2026-2031

Solicitation #ASD02052026HM-A

P 2 of 5Alpine School District RFP for:

ASD02052026HM-A

PURPOSE OF REQUEST FOR PROPOSAL (RFP)

The purpose of this request for proposal is to enter into a contract with a qualified vendor(s) to supply parts, labor, and design to retrofit, replace, repair, or add to existing fire alarm systems throughout Alpine School District.

SUBMITTAL DEADLINE

Submission packets will be accepted electronically through Utah Public Procurement Place (UPPP).

RFP DUE DATE: 2:00 p.m. Thursday, February 5th, 2026

RFP's received after the deadline will be late and ineligible for consideration.

Submittals should be concise and address the specific items listed in the Request for Proposal.

DESCRIPTION OF WORK

The selected vendor will work closely with Alpine School District Physical Facilities personnel, specifically with the Electrical Department, to provide materials, design, and labor as needed to keep fire alarm systems functioning in all district facilities.

PROPOSAL REQUIREMENTS AND RESPONSE FORMAT

Mandatory Minimums These mandatory minimums can be answered in the technical criteria response to this RFP.

1. Must be able to meet the Scope of Work.

2. Must be in business for a minimum of 5 years.

3. Must submit Schedules A, B, and C.

4. Vendor has uploaded current business license, State of Utah Contractors License.

5. Vendor has uploaded proof of liability and workers compensation insurance.

All proposals must include the following:

1. SCHEDULE ‘A’ - CERTIFICATION OF PROPOSAL FORM. The District’s Certification of Proposal form completed and signed.

2. SCHEDULE ‘B’ -

Provide a brief history of your company.

Provide a profile of your company including the number of employees, qualifications, company experience, and years in business, etc. Included in this schedule should be information on your service department, including how many service technicians you employ, along with their individual experience and qualifications, the average response time and parts availability.

List any past experience with the Alpine School District and/or similar organizations.

List experience and services provided, including description of work or services performed, dates, costs, contact information, etc.

Provide information on your product lead time and average turnaround time from ordering a product.

Alpine School District RFP for:

ASD02052026HM-A

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Provide warranty information on parts and labor, including what is covered by the warranty and how long parts and labor are covered.

Provide a minimum of three (3) references of similar service contracts or work performed.

Indicate any categories or items called out in this RFP that you are not qualified or licensed to perform.

Note: Successful vendor must submit and pay for background checks for any employee that will be working at a building site. (See enclosed document)

3. SCHEDULE ‘C’ - COST PROPOSAL. Cost will be evaluated using the formula and system shown in the following section. Please enumerate all costs on the attached schedule ‘C’ Cost Proposal Form.

AWARD AND CONTRACT

The District will evaluate each vendor against the weighted criteria stated below to determine the vendor/s that will provide the best overall value for the District. This contract shall commence on March 1, 2026, and shall not take effect until the contract has been awarded and fully executed, including the signing of the agreement by all parties, including the District. The vendor must guarantee its pricing for one (1) year and may continue for five

(5) years (detailed explanation on Schedule ‘C’ – Cost Proposal Form). The contract may be canceled upon giving a thirty (30) day notice due to lack of funding or poor performance.

In the event the District is dissolved or reconfigured, the awarded vendor shall honor the pricing provided to he District and allow any newly formed districts resulting from such dissolution or reconfiguration (“New Districts”) the opportunity to enter into an agreement with the awarded vendor under the same terms (including pricing) and for the same duration as are set forth in this contract. It is anticipated that Alpine School District will be reconfigured effective July 1, 2027 into three separate Districts temporarily called Lake Mountain, Aspen Peaks, and Timpanogos.

Alpine School District RFP for:

ASD02052026HM-A

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PROPOSAL EVALUATION CRITERIA

The evaluation will be completed in two (2) stages per Part 7 of the Utah Procurement Code and Rule. A committee will evaluate each proposal against the following stage one criteria. A minimum threshold of 80% (560 points) is required in stage one to be considered in stage two. Stage one points will then be added to stage two points to determine the Vendor that will provide the best overall value for the District.

WEIGHTED CRITERIA:

STAGE ONE CRITERIA

250 pts Company History and Profile Provide a brief history of the company.

Provide a profile of your company including the number of employees, company experience, and years in business, location of operations, etc.

Provide information on the service department, including how many service technicians you employ, the average response time, and parts availability.

300 pts Demonstrated Technical Capability and Expertise: Each vendor will be given a past performance rating based on past projects with Alpine School District or similar entities.

List any experience with the Alpine School District and/or similar organizations.

List experience and services provided, particularly with the systems mentioned in this RFP.

Provide information on your product lead time and average turnaround time from ordering a product.

Provide warranty information on parts and labor, including what is covered by warranty and how long parts and labor are covered.

150 pts References: ASD reserves the right to contact other references and/or entities of the submitting firm that are not specifically included or listed in the RFP.

Provide a minimum of three (3) references of similar service contracts or work performed including a description of work or services performed, dates, costs, contact information (name, phone, email, etc.).

STAGE TWO CRITERIA

300 pts Cost:

*Evaluation of cost proposals:

Proposed costs will be evaluated based on the following:

The vendor with the Lowest total cost will receive the full 30 points.

All other vendor proposals will receive a percentage of the 30 points based on the following formula:

(Lowest Total Cost / Proposed Total Cost) x 300 Proposed Vendor points awarded.

Example: $1,000,000 / $1,150,000 = (87%) 87% x 300 Points 261 Points Awarded