Combined_Synopsis-Solicitation_19GE5018Q0002.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Consulate General Frankfurt

Supply and Installation of Kitchen Equipment for the U.S. Consulate, Frankfurt

SOLICITATION NO. 19GE5018Q0002

Issued by:

American Consulate General Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main Germany

November 1, 2017

Combined Synopsis and Solicitation Solicitation Number 19GE5018Q0002

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Supply and Installation of Kitchen Equipment for the U.S. Consulate, Frankfurt

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5018Q0002 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95, effective January 19, 2017.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, and all other expenses necessary to deliver the required equipment. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature. The contractor shall commence performance on this contract upon receipt of a Notice-to-Proceed issued by the Contracting Officer. The period of performance is 60 days.

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3309 E-mail: RichardDC@state.gov

Statement of Work/Specifications:

1. Conditions The contractor is advised that–

• Normal US Consulate working hours are 08:00-16:30hrs Monday – Friday.

• The Principle Contractor who is awarded the project/contract shall be named within this document as the contractor.

• The contractor shall familiarize him/herself fully with this specification document and include for all materials, labor and equipment costs to complete the tasks and actions that are specified within this document.

• The Consulate operates strict security procedures for entry into the building, all tradesmen’s/women’s details shall be provided to the Contracting Officers Representative (COR) a minimum 48 hours before visiting building.

• All of his/her employees shall require security clearance before being allowed to work at the Consulate or Government owned/long term leased properties; to obtain clearance each employee shall complete all required security clearance forms.

• When working within residential buildings the contractor shall ensure that all doors remain closed/locked at all times and ensure the properties are left secure at the end of each working day.

• Security at the residential properties shall be the contractor’s responsibility throughout the duration of the project.

• Access to the property is limited and only with agreement by either the occupant or the

COR.

• No work shall be started or materials ordered until the contractor has received a purchase order for the works or has been given notice by the Contracting Officer.

• The costs of additional work performed by the contractor not described in this specification and not approved in writing by the U.S. Government shall be borne by the contractor.

• No work shall be completed on American/German holidays unless by prior arrange/agreement and at no addition costs to the US Government.

• The contractor is responsible for all site management including all Health & Safety, welfare & first aid facilities, employment/managing/programming of sub-contractors and site security.

• The contractor shall provide the Contracting Officers Representative (COR) with all risk assessments and method statements prior to starting on site.

• The contractor shall provide the COR a detailed program of works mapping each major task, from project start to completion finish.

• It’s the contractor’s responsibility to ensure that all project tasks specified within the specification/drawings adhere to all HSE guidelines.

• Visually display, all health and safety documents and copy of public liability insurance and project specification/drawings.

• Where the Contractor considers that the execution of any Order for work will, or is likely to, involve any interference with asbestos-based materials, lead, gas piping or storage containers, pipes conveying steam and any other hazardous substances or installations, he shall immediately stop work and forthwith notify the COR who will give the Contractor further instructions.

• The contractor shall request a hot works permit prior to starting any soldering/welding work.

• The contractor shall provide competent a foreman or leading hand on site whilst the project is in progress and he/she shall keep a copy of the specification, visitor log, and necessary Health & Safety logs daily updated, ready for inspection at any time by the “Contracting Officers Representative”.

• Only competent skilled tradesmen shall be employed to execute all aspects of the works.

• All work must be executed strictly in accordance with the current Codes of Practice.

• The contractor shall provide a complete Health & Safety/Operations file for completed works, including all operating instructions and service manuals for all appliances, equipment and materials installed, with details of all guarantees. Include all project COSH data sheets for materials within this document.

• Complete recycle program for all materials that are to be karted away.

• All works to be completed in accordance with relevant German/American Standards.

• The contractor is responsible for their own tools at all times and shall provide a lockable tool/material box for their operative’s tools and materials if/when required.

• Portables radios or other portable music devices are only allowed at residential buildings if the volume is low and shall not cause any nuisance to neighboring occupants and residents.

• No Smoking on premises.

2. Background Facility Management has a requirement to replace existing kitchen equipment and furniture with commercial kitchen equipment and furniture.

The contractor shall provide the complete service from design and installation of all equipment and furniture.

The contractor shall ensure that they familiarize themselves with the technical specification prior to the arranged site visit.

From notice to proceed the contractor has 90 calendar days to measure, manufacture, install and complete the project.

The property may be occupied during the project so the contractor is to ensure that the resident has full use of the grounds and access to the house whilst the project is ongoing.

The contractor shall keep a clean site and ensure tools & materials stowed in a safe manner.

3. Description Facilities Maintenance has a requirement to replace the existing kitchen equipment and furniture with stainless steel commercial kitchen equipment, furniture and exhaust system located at the COB, Bldg.338. The contractor shall supply, deliver, install, commission the required equipment and provide instruction in use and maintenance. The contractor shall connect equipment to existing electrical power, water connections and drain systems.

4. General Requirements/Equipment (Brand Name or Equal)

1. 1 Working table, Manufacturer Küppersbusch – open subbase and 2 drawers: L=800, D=850, H=900mm

2. 1 Electrical flattop grill, Manufacturer Küppersbusch, L=700, D=850, H=900mm

3. 3 Working tables, Manufacturer Küppersbusch, open subbase including drawer, L=500, D=850. H+900mm

4. 1 Double deep fryer, Manufacturer Küppersbusch, 6.5 liter each, L=600, D=800, H=900mm, Connected Wattage: 400V, 18 KW

5. 1 Bain Marie, Manufacturer Küppersbusch, l=400, D=850, H900mm, Connected Wattage

230V, 1,2 KW

6. Noodle cooker, Manufacturer Küppersbusch, l=500, D=850, H=900mm, Wattage connection: 400V, 7.5KW

7. 1 Induction Cooker, Manufacturer Küppersbusch , 4 cooking zones, L=800, D=850, H=900mm, Connected Wattage: 400V, 14KW

8. 1 mixing faucet, Spout protection 500mm, Drainfield height 400mm

9. 1 Convection oven, Manufacturer Rational Typ SCC101, Connected Wattage: 400V

18,6KW

10. 1 Exhaust hood for convection oven, manufacturer Rational, UltraVent SCCwe and CM+

Wattage connection: 230V, 360W

11. 1 starter package, includes 1 grill and 1 pizza plate, 2 baking trays, 2 vessels

12. 1 Commercial dish washer, Manufacturer Meiko, M-iClean HL, Wattage connection:

400V, 9.9KW, automatic basket detection, stainless steel, recuperation, reverse osmosis filter system, extracted air recuperation

13. 1 Table for industrial dishwasher, left

14. 1 Discharge table for industrial dishwasher, right

15. 1 Stainless steel table, U Shape, Length 2450x4360x6250mm, including 1 double sink with drainboard, 1 hand washbasin, 2 drawer blocks with 3 drawers each, 1 garbage can, 3 storage closets, 1 corner unit needed for convection oven, 2 wall cupboards/sliding doors, 1 cooling table including cooling plant and 6 cooling drawers.

16. 1 kitchen faucet ¾

17. 1 sensor faucet ½

18. 2 Deep freezer, Manufacturer CoolCompact, Melios, capacity 424 liter, Temperature range -15C/-22C, W=720, D=840, H=2050mm

19. 2 Refrigerator, Manufacturer CoolCompact, Melios, capacity 424 liter, Temperature range -2C/+12C, W=720, D=840, H=2050mm

20. 1 Pallet rack for storage area Aluminum mit 4 adjustable boards, L=3450, d=500, H=1800mm

21. Commercial exhaust hood, concealed lighting system, flame proofing filter inserts-

DIN18869-5, L=3200, D=2100, H=500mm

22. 1 Kitchen air extraction unit including controller, mounting bracket and weather proofed cover

23. 2 Purventus UV Cleaning module for kitchen exhaust systems

24. Air outlet conduit up to height of 15 meters including connection to ventilation, installation of deflector and mounting equipment/brakets.

25. Supply air system, includes weatherproof aeration unit and base frame.

Sound absorber / intake and outtake side Damper register, Connected Wattage: 35 KW (5x7KW) Cooling register as direct heat exchanger, 2 cycle, Connected Wattage: 41,5 KW MSR/Controller with remote control According to actual ENEV/German Standard Outer conduits insulated

5. Safety Contractor and contractor employees must adhere to all US Construction safety including the following:

• Have a dedicated safety coordinator on site at all times.

• Conduct weekly safety meeting and record minutes and submit minutes to COR

• All workers must wear US required Personal Protection Equipment (PPE) including :

o Hard hats o Googles/safety glasses o Safety Shoes o Hearing protection o Protective gloves o Dust masks o Respirators

• Construction safety plan

• Crane operations plan

• Provide all material safety data sheets and insure copies are available at project site.

6. Quality Once installed, all products shall be checked for fully operation. An approved quality checklist shall be given to the COR after installation. The Government will not be liable for any breakages or damages to materials while being supplied and installed. The government will only accept equipment once project is completed, equipment commissioned and snagging completed.

7. Installation Ensure that floor coverings/finishes and surrounding areas are protected against damages.

Take measures to stop the spread of dust through the house.

8. Completion The contractor shall conduct on site quality checks prior to project completion/acceptance and advise Facility Management Office when product is ready for snagging.

Remove all unused materials and equipment from site.

9. Future Maintenance Provide a full operation manual for all installed equipment, detailing periodic maintenance requirements.

Equipment Specifications and Drawings

This combined synopsis/solicitation includes 9 equipment specifications, Brand-Name or Equal and one drawing.

Contractor Clearance The contractor is required to undergo a security clearance in order to obtain access to the work site. After award of the contract, the Contractor has ten (5) calendar days to submit to the Contracting Officer’s Representative a list of personnel assigned to this project who will require access to the worksite to providing services to the Government. Once the Government has completed the security screening and approved the applicants, they will be given access to the site. Access to the site may be revoked at any time due to falsification of data or misconduct on site. Only those applicants who have been approved by the Government may complete work for this contract. The contractor may submit newly hired employees information for review on an as needed basis. New employees may not begin work related to this contract until they have been approved in writing by the Government. Additionally, the Contractor shall inform the Government immediately of all employees dismissed by the Contractor.

Personal Injury, Property Loss or Damage (liability) The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services required under this purchase order. The Contractor's assumption of absolute liability is independent of any insurance policies.

Insurance The Contractor, at own expense, shall provide and maintain during the entire period of performance of work detailed in the contract, whatever insurance is legally necessary under the laws and statutes of the applicable country. For those Contractor employees assigned to this contract who are either United States Citizens or hired in the United States or its possessions, the Contractor shall provide workers' compensation insurance. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor's performance of the work detailed in the contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

Brand Name or Equal:

The Government is allowing the offeror to submit quotes for alternate items, provided those items meet all of the salient physical, functional, or performance characteristics specified by this solicitation. Offeror MUST indicate in their quote exactly what they are offering (including make, model and description) in order for the offer to be considered. The Government will evaluate 'equal' items on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Government. The Government is not responsible for locating or obtaining any information not identified in the offer.

New equipment ONLY, NO grey market or refurbished products:

Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel.

Offerors must be able to document their ability to provide items through manufacturer approved distribution channels upon request. The Seller confirms to have sourced all products submitted in this offer from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. offeror must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, offeror shall, upon request, provide the government with a copy of the End User License Agreement. Offeror certifies that all software is licensed originally to the government as the original licensee authorized to use the software.

APPLICABLE CLAUSES AND PROVISIONS

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Jan 2017)(DEVIATION 2017-01) – to be completed with other certifications and submitted with the offer; FAR 52.212-4, Contract Terms and Conditions

- Commercial Items, 52.214-34, 52.232-40, 52.247-35, 652.232-70, 652.242-73 and 652.243-70;

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items - the applicable clauses under paragraph (b) are: 52.204-10, 52.223- 18, 52.225-13 and 52.232-33. The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/far/ and http://farsite.hill.af.mil/vfdosara.htm, respectively.

The following and provision(s) are provided in full text:

52.212-2 Evaluation – Commercial Items (Oct 2014)

(a) The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer is the lowest priced technically acceptable. The following factors shall be used to evaluate offerors:

Price Technical acceptability https://www.acquisition.gov/far/ http://farsite.hill.af.mil/vfdosara.htm

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://ice.cgfs.state.sbu/ in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures--

(1) On the date specified for receipt of offers, if award is based on initial offers;

otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items (Oct 2015)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors – Commercial Items (Oct 2015) is augmented as follows:

1) The period of acceptance of offers is herewith changed to 60 calendar days.

2) Preparation of Offers - Offerors shall submit a quote with enough detail to specify compliance with the project specifications.

ADDITIONAL REQUIREMENTS

(A) SAM Registration – Offeror is required to be registered in the System for Award Management (SAM) database, in accordance with FAR 52.204-13. Offeror shall provide DUNS Registration number for SAM registration varification.

http://ice.cgfs.state.sbu/

(B) Offeror Representations and Certifications FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (JAN 2017): The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision with an active SAM registration the offeror shall only completed paragraph (b).

SUBMISSION OF OFFERS:

Offers and all supporting documentation shall be submitted via email to RichardDC@state.gov and FrankfurtRPSO@state.gov. The subject line shall read “Quotation 19GE5018Q0002”. The size shall not exceed 20MB.

OFFER DUE DATE

Offers shall be submitted as soon as possible but not later than 1500 hrs Central European Time (CET) on November 24, 2017. Late offers will not be considered.

SITE VISIT

Offerors are required to attend a pre-proposal Site Visit to be conducted on Wednesday, November 15, 2017, 10:00 am, at U.S Consulate Frankfurt. Offerors planning to attend the Site Visit must submit by email the names of their company's representatives (maximum of two) to the attention of Mr. Damian Richard at RichardDC@state.gov at least 2 working days prior to the scheduled date.

BASIS OF AWARD

The Government intends to award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the lowest price technically acceptable offer.

Evaluation will be based on offeror’s submission in Volumes I and II and the provision at FAR 52.212-2, as provided in this solicitation.

ADDITIONAL INFORMATION

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

Deadline for Submission of Questions: Interested offerors may submit any questions concerning the solicitation as soon as possible but not later than November 20, 2017 to Damian Richard at RichardDC@state.gov.

Damian Richard

//s// [Original signed] https://www.sam.gov/portal mailto:RichardDC@state.gov mailto:FrankfurtRPSO@state.gov mailto:RichardDC@state.gov

Contracting Officer