19AQMM26R0027_RFP.pdf

Document Number: 19AQMM26R0027 PROCESSED Page 1 of 122

SOLICITATION, OFFER, AND AWARD

1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15

CFR 700.

RATING PAGE OF PAGES

1 122

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

19AQMM26R0027

SEALED BID (IFB) INVITATION

FOR BID

X NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

4. TYPE OF SOLICITATION 5. DATE

ISSUED

01/06/2026

6. REQUISITION/PURCHASE NUMBER

CODE GAAM_

Bureau of Global Acquisitions Acquisition Management (GA/AM) 1200 Wilson Blvd., SA-6B

ATTN: GA/AM

ARLINGTON, VA 22209

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

13:00 ET 02/13/2026

(Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in ______________________________________________________ until ________________ local time _________________

10. FOR

INFORMATION

E-MAIL:

A. NAME

Juan M. Fernandez

(771) 204-6015

B. TELEPHONE (NO

COLLECT CALLS)

C. E-MAIL ADDRESS

fernandezjm@state.gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES

X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECIFICATIONS/WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSX F DELIVERIES OR PERFORMANCE

X L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORSX G CONTRACT ADMINISTRATION DATA

X M EVALUATION FACTORS FOR AWARDX H SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within _______________________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDAR DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NUMBER DATE AMENDMENT NUMBER DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: UEI: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 3204(a) 41 U.S.C. 3304(a) ( )

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE GAAM

Transportation & Logistics

GA/AM/TSS/SVC/TL

Bureau of Global Acquisitions 1200 Wilson Blvd (SA-06B) Arlington, VA 22209

24. ADMINISTERED BY (if other than Item 7) CODE:25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Juan M. Fernandez (Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. AWARD DATE

01/06/2026

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

Document Number: 19AQMM26R0027 PROCESSED Page 2 of 122

Section A - Solicitation/Contract Form

Line Item Summary

Solicitation Number:

19AQMM26R0027

Contract Number: Title:

Washington Metro Area Moving and Storage BPAs

Date of Solicitation:

01/06/2026

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: V003

PSC Description: TRANSPORTATION/TRAVEL/

RELOCATION- MOTOR POOL AND PACKING/

CRATING: PACKING/CRATING

Type of Contract Pricing: Other

0.0 LT $0.00 $0.00

Period of Performance: 04/01/2026 - 03/31/2027

Description: Base Year - Washington Metro Area Moving and Storage BPAs Refer to continuation pages and attachments for additional details (i.e. invoicing, ordering, etc.) and for negotiated fixed-unit prices.

Pricing Options: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: V003

PSC Description: TRANSPORTATION/TRAVEL/

RELOCATION- MOTOR POOL AND PACKING/

CRATING: PACKING/CRATING

Type of Contract Pricing: Other

0.0 LT $0.00 $0.00

Period of Performance: 04/01/2027 - 03/31/2028

Description: Option Year 1 - Washington Metro Area Moving and Storage BPAs Refer to continuation pages and attachments for additional details (i.e. invoicing, ordering, etc.) and for negotiated fixed-unit prices.

Pricing Options: Unexercised Option 001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: V003

PSC Description: TRANSPORTATION/TRAVEL/

RELOCATION- MOTOR POOL AND PACKING/

CRATING: PACKING/CRATING

Type of Contract Pricing: Other

0.0 LT $0.00 $0.00

Period of Performance: 04/01/2028 - 03/31/2029

Description: Option Year 2 - Washington Metro Area Moving and Storage BPAs Refer to continuation pages and attachments for additional details (i.e. invoicing, ordering, etc.) and for negotiated fixed-unit prices.

Pricing Options: Unexercised Option 001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: V003

PSC Description: TRANSPORTATION/TRAVEL/

RELOCATION- MOTOR POOL AND PACKING/

CRATING: PACKING/CRATING

Type of Contract Pricing: Other

0.0 LT $0.00 $0.00

Period of Performance: 04/01/2029 - 03/31/2030

Description: Option Year 3 - Washington Metro Area Moving and Storage BPAs Refer to continuation pages and attachments for additional details (i.e. invoicing, ordering, etc.) and for negotiated fixed-unit prices.

Pricing Options: Unexercised Option 001

Document Number: 19AQMM26R0027 PROCESSED Page 3 of 122

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: V003

PSC Description: TRANSPORTATION/TRAVEL/

RELOCATION- MOTOR POOL AND PACKING/

CRATING: PACKING/CRATING

Type of Contract Pricing: Other

0.0 LT $0.00 $0.00

Period of Performance: 04/01/2030 - 03/31/2031

Description: Option Year 4 - Washington Metro Area Moving and Storage BPAs Refer to continuation pages and attachments for additional details (i.e. invoicing, ordering, etc.) and for negotiated fixed-unit prices.

Pricing Options: Unexercised Option 001

CLIN Funding: Cost:

Base Totals: $0.00 $0.00

Exercised Options Totals: $0.00 $0.00

Unexercised Options Totals: $0.00 $0.00

Base and Options Totals: $0.00 $0.00

52.252-2 - Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

https://www.acquisition.gov/ [Insert one or more Internet addresses] (End of clause)

52.252-1 - Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ [Insert one or more Internet addresses] (End of provision) Clause Title Fill-ins

52.246-2 Inspection of Supplies-Fixed-Price (Aug 1996)

52.246-4 Inspection of Services-Fixed-Price (Aug 1996)

52.246-14 Inspection of Transportation (Apr 1984)

52.246-16 Responsibility for Supplies (Apr 1984)

52.242-15 Stop-Work Order (Aug 1989)

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Clause Title Fill-ins

52.242-17 Government Delay of Work (Apr 1984)

52.247-55 F.o.b. Point for Delivery of Government-Furnished Property (June 2003)

52.202-1 Definitions (Jun 2020)

52.203-3 Gratuities (Apr 1984)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020)

52.203-7 Anti-Kickback Procedures (Jun 2020)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper

Activity (May 2014)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014)

52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020)

52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021)

52.203-17 Contractor Employee Whistleblower Rights (Nov 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun

2020)

52.204-12 Unique Entity Identifier Maintenance (Oct 2016)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment (Nov 2021)

52.204-27 Prohibition on a ByteDance Covered Application (Jun 2023)

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Jan

2025)

Document Number: 19AQMM26R0027 PROCESSED Page 5 of 122

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

(Oct 2018)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

52.210-1 Market Research (Nov 2021)

52.211-5 Material Requirements (Aug 2000)

52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997)

52.215-11 Price Reduction for Defective Certified Cost or Pricing Data-Modifications

(Jun 2020)

52.215-13 Subcontractor Certified Cost or Pricing Data-Modifications (Jun 2020)

52.215-14 Integrity of Unit Prices (Nov 2021)

52.215-19 Notification of Ownership Changes (Oct 1997)

52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than

Certified Cost or Pricing Data-Modifications (Nov 2021)

52.219-8 Utilization of Small Business Concerns (Jan 2025)

52.219-9 Small Business Subcontracting Plan (Jan 2025)

52.219-16 Liquidated Damages-Subcontracting Plan (Sep 2021)

52.222-1 Notice to the Government of Labor Disputes (Feb 1997)

52.222-3 Convict Labor (June 2003)

52.222-4 Contract Work Hours and Safety Standards--Overtime Compensation (May

2018)

52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2025)

52.222-35 Equal Opportunity for Veterans (Jun 2020)

52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020)

52.222-37 Employment Reports on Veterans (Jun 2020)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act

(Dec 2010)

52.222-41 Service Contract Labor Standards (Aug 2018)

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts) (Aug 2018)

52.222-50 Combating Trafficking in Persons (Oct 2025)

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52.222-54 Employment Eligibility Verification (Jan 2025)

52.223-2 Reporting of Biobased Products Under Service and Construction Contracts

(May 2024)(DEVIATION FEB 2025)

52.223-5 Pollution Prevention and Right-to-Know Information (May 2024)

52.223-23 Sustainable Products and Services (MAY 2024) (DEVIATION FEB 2025)

52.224-1 Privacy Act Notification (Apr 1984)

52.224-2 Privacy Act (Apr 1984)

52.224-3 Privacy Training (Jan 2017)

52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021)

52.226-7 Drug-Free Workplace (May 2024)

52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving

(May 2024)

52.227-14 Rights in Data-General (May 2014)

52.229-3 Federal, State and Local Taxes (Feb 2013)

52.232-1 Payments (Apr 1984)

52.232-9 Limitation on Withholding of Payments (Apr 1984)

52.232-11 Extras (Apr 1984)

52.232-17 Interest (May 2014)

52.232-23 Assignment of Claims (May 2014)

52.232-25 Prompt Payment (Jan 2017)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar

2023)

52.233-3 Protest after Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.237-3 Continuity of Services (Jan 1991)

52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by

American Security Drone Act-Covered Foreign Entities (Nov 2024)

52.242-5 Payments to Small Business Subcontractors (Jan 2017)

52.242-13 Bankruptcy (July 1995)

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52.243-1 Changes-Fixed-Price (Aug 1987)

52.244-6 Subcontracts for Commercial Products and Commercial Services (Oct 2025)

52.245-1 Government Property (Sep 2021)

52.246-23 Limitation of Liability (Feb 1997)

52.246-25 Limitation of Liability-Services (Feb 1997)

52.247-5 Familiarization with Conditions (Apr 1984)

52.247-8 Estimated Weights or Quantities Not Guaranteed (Apr 1984)

52.247-11 Net Weight-Household Goods or Office Furniture (Apr 1984)

52.247-12 Supervision, Labor, or Materials (Apr 1984)

52.247-17 Charges (Apr 1984)

52.247-21 Contractor Liability for Personal Injury and/or Property Damage (Apr 1984)

52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than

Household Goods (Apr 1984)

52.247-23 Contractor Liability for Loss of and/or Damage to Household Goods

(DEVIATION)

52.247-27 Contract Not Affected by Oral Agreement (Apr 1984)

52.247-28 Contractor's Invoices (Apr 1984)

52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012)

52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984)

52.253-1 Computer Generated Forms (Jan 1991)

52.203-11 Certification And Disclosure Regarding Payments to Influence Certain

Federal Transactions (Sept 2024)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements--Representation (Jan 2017)

52.222-38 Compliance with Veterans' Employment Reporting Requirements (Feb 2016)

52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan -

Certification (Aug 2009)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran--Representation and Certifications (Jun 2020)

52.204-7 System for Award Management (Nov 2024)

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52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

52.211-7 Alternatives to Government-Unique Standards (Nov 1999)

52.215-1 Instructions to Offerors-Competitive Acquisition (Nov 2021)

52.247-6 Financial Statement (Apr 1984)

652.219-72 DEPARTMENT OF STATE MENTOR-PROTEGE PROGRAM (APR 2004)

52.217-5 Evaluation of Options (July 1990)

52.247-50 No Evaluation of Transportation Costs (Apr 1984)

B-0 - Section B

B-01 Supplies and Services

For the purposes of this document the term "contract" means "Blanket Purchase Agreement (BPA)".

Additionally, the term "packing company" refers to the BPA holder/vendor (prime contractor).

The BPA holder shall provide, as authorized under individual orders, non-personal Moving and Storage services (to include Packing and Crating) of Household Effects and Privately Owned Vehicles (POVs) arriving in and departing from the Washington, D.C. Metropolitan area for U.S. Government employees serving overseas. The contractor shall provide all necessary labor, materials and facilities for: pickup; receipt;

weighing; preparation of packing list(s), inventories, and other appropriate documentation; placement into temporary storage; placement into non-temporary storage; placement into controlled storage; export packing;

delivery to pier; local delivery, unpacking and all related services; servicing of appliances associated with the to/from residence; and long- term storage of household and personal effects and POVs. For purposes of this contract, the contractor's place of performance and warehouse facilities shall be within a fifty (50) mile radius of the Washington Monument, Washington, D.C. (eighty-kilometer radius of the Washington Monument).

Nothing in this BPA prohibits the Department of State (DOS) from allocating shipments to Transportation Service Providers (TSPs) of the General Services Administration (GSA) Centralized Household Goods Traffic Management Program (CHAMP) to include International Through Government Bill of Lading (ITGBL) for movement of personal effects and privately-owned vehicles (POVs) to or from any destination.

B-02 Rates: Base and Option Years

See Section J Attachments B1 through B4 for Contract Line Item Numbers (CLINs), TCODEs, quantities, and prices.

The Government reserves the right to request discounts of the rates for high volume orders of CLINs listed in Section J Attachment B1 through B4.

B-03 Offeror's Guaranteed Capability

BPA holders must maintain "Offeror's Guaranteed Capability" for the duration of the BPA, which must equal or exceed the Government's minimum acceptable capability to be issued a BPA.

Minimum contractor capability requirements are as follows for this procurement: Daily Minimum Required Capability:

Export packing of unaccompanied baggage and layette shipments CLIN 2215C 2,300 lbs.

Export packing of personal effects

Document Number: 19AQMM26R0027 PROCESSED Page 9 of 122

CLIN 2231A, B and E 15,000 lbs.

Storage in transit for packed effects awaiting release CLIN 2508B 10,000 lbs.

Pack personal effects and prepare for continued storage CLIN 2231M 24,000 lbs.

Pickup or receive POV and prepare for continued storage CLIN 2231X and Y Five (5) allocations

Pack personal effects and prepare for controlled storage CLIN 2231MC and MD 100 lbs.

Minimum Required Continued Storage Volume Capacity:

Maintain facility for authorized continued storage of personal effects CLIN 2509B 5,000,000 lbs.

Maintain facility for authorized temperature-controlled storage of personal effects CLIN 2509D 20,000 lbs.

Maintain facility for authorized vault-controlled storage of personal effects CLIN 2509E 6,000 lbs.

Maintain facility for authorized cold controlled storage of personal effects CLIN 2509F 50 lbs.

Maintain facility for authorized POV storage CLIN 2509K 150 vehicles

Maintain facility for authorized hybrid POV storage CLIN 2509HY 6 vehicles

Maintain facility for authorized electric POV storage CLIN 2509EL 3 vehicles

Maximum Packing Company Capability:

The packing company will report the maximum number of DOS UAB, HHE, shipments they can handle daily. These maximums will be loaded into the allocation program to monitor and determine when a packing company is unable to schedule more work. Maximums can be changed by the Contracting Officer Representative (COR) in writing at least two (2) weeks prior to the requested effective date. The packing company’s maximum capability must be submitted annually to the COR, one month prior to the 1st day of the preceding option year.

B-04 Type of Contract

This contract vehicle is a Blanket Purchase Agreement in accordance with FAR subpart 13.303.

B-05 Ordering

Orders issued under this blanket purchase agreement will be issued on a rotating basis in accordance with the vendors ranking of each subsequent award pool: Export & Storage, Controlled Storage, Inbound, and POV.

See Section H-10 for specific ordering procedures.

B-06 Total Estimated Value

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The combined total estimated value of this multiple-award BPA is $228 million.

B-07 Extent of Obligation

This BPA does not create an obligation. DOS is obligated only to the extent of authorized purchases made under the BPA through packing authorizations, Travel Authorizations (TAs), work orders, and Government Bills of Lading (GBLs).

B-08 Purchase Limitation

The dollar limitation for each individual service purchased under the BPA at one time shall be up to the Simplified Acquisition Threshold (SAT), which is currently $350,000. Please refer to the aggregate estimated total value clause in section B-06.

B-09 Individuals Authorized to Purchase under this BPA

Along with the DOS Contracting Officer (CO), the following individuals are authorized to make purchases under the BPA: Transportation Managers and Specialists from the Office of Transportation Management (A/GO/OPS/ TM) for issuing transportation orders in accordance with Code of Federal Regulations (CFR) Title 49, Federal Management Regulations Subchapter D, 102-117 and 102-118. Transportation orders will take the form of Packers Authorizations (PA), work orders, and Government Bills of Lading (GBLs).

C-0 - Section C

C-01 Performance of Services

A. General

The scope of services provided under this BPA includes, but is not limited to personnel, supervision, training, licenses, permits and equipment necessary to complete tasks in accordance with the provisions and requirements outlined herein. These tasks pertain to the movement of personal effects and POVs to and from the residence of arriving and departing U.S. Government employees within the Washington, D.C. Metropolitan area.

The packing company shall assume full responsibility for the personal effects and POVs from the time of initial receipt until custody is transferred to the receiving party. The packing company must be capable of providing all required services under this BPA within a 50-mile radius of the Washington Monument, Washington DC 20001 as defined in Section J, Attachment A. The radius is measured as a straight line, or “as the crow flies,” which calculates geodesic distance.

Services outside this 50-mile limit will incur an additional cost per mile (T-Code 2232B) and will be performed under the contract provisions specified herein if DOS deems it advantageous.

Services to be provided include but are not limited to:

• Traffic management and administration

• Operation and maintenance of facility(s)

• Handling

• Storage

• Pre-move surveys (onsite, virtual or telephonic)

• Pack/Unpack (export/import)

• Transportation (pickup/delivery/storage)

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• Storage in transit (SIT) (when required)

• Debris removal

• Removal and placement of each article in the residence warehouse, or other building

• Disassembly/Reassembly of approved items (includes hiring third parties as required)

• Ancillary/third party services

• Resolve loss or damage claims

B. Personnel

All personnel employed by the packing company under this BPA must be qualified for their assigned duties involving the handling of personal effects and POVs. Employees representing the packing company are required to maintain a clean and professional appearance, with their attire displaying the company name or logo.

At least one employee shall be present on-site who is fluent in English, proficient in oral and written communication, available for the full duration of the service period, and capable of effectively communicating with all crew members. Smoking, including the use of e-cigarettes, is prohibited on the job site or within 50 feet of the customer’s personal effects or property.

The packing company is prohibited from employing parolees, convicts, prisoners, or day laborers. Any personnel who appear to be under the influence of alcohol or drugs, possess firearms or drugs, or uses abusive language while handling of customer’s property must be immediately replaced with qualified personnel.

The Crew Chief must have a working camera phone on-site while performing duties. All crew members must always carry two (2) valid forms of identification (ID). IDs that are expired, defaced, photocopied, or illegible are not acceptable. Acceptable forms of identification include:

• Company issued photo ID displaying company name, employee name, and date of hire

• State issued Driver’s License (REALID)

• Department of Motor Vehicles issued ID (or equivalent)

• Electronic forms of ID are permitted, also known as digital IDs, areelectronic versions of identification documents that can be used to verify a person's identity.They can be stored on a mobile device and accessed through an app.

Real ID cards must be presented for DOD base access. Use of REAL ID for DOD base access is to be enforced. If personnel do not have a REAL ID, then they will have to provide supplemental identification documents for base access. Supplemental identification documents are identified in DoDM 5200.08 Volume 3 (Physical Security Program: Access to DoD Installations):

• U.S. passport or passport card

• Transportation Worker Identification Card (TWIC)

• Veteran Health Identification Card (VHIC)

• Birth certificate

• Social security card

These documents must supplement the non-REAL ID-compliant driver's license for access.

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The packing company must have always at least two (2) crew members on-site while services are being performed. The packing company will determine the required crew size dispatched to properly complete services within the agreed service window based on the pre-move survey.

The following schedule outlines the packing times allocated based on weight categories for the effects. These parameters are designed to align with ILMS for shipment allocation.

• 0 – 5,000 LBS: 1 Day

• 5,001 – 10,000 LBS: 2 Days

• 10,001 – 15,000 LBS: 3 Days

• 15,001 - 18,000 LBS: 4 Days

C. Service Tiemframe

Unless otherwise specified in this BPA, the packing company shall provide packing, unpacking, pickup, and delivery services for personal effects and POVs according to the date, time, and location(s) specified on the packing authorization, as mutually agreed upon between the packing company and customer. Any changes to the original agreed date of services must be reported within 24 hours of the change or before the services begin, as required per Section F-07.

The customer or their designated representative is recognized as the owner of the personal effects and POV, as identified by the Bill of Lading Issuing Office (BLIO). In this BPA, the term “customer” refers collectively to the customer or designated representative. Packing and delivery services will be performed on weekdays during regular business hours, 8:00 a.m. to 5:00 p.m. Services are not authorized on weekends or holidays.

If services cannot be completed by 5:00 p.m. on the scheduled day, the packing company must inform the COR stating either: 1) the customer or designated representative has agreed to continue services past 5:00 p.m., OR 2) a new mutually agreed date and time to complete packing services within 48 hours of the original scheduled date.

The packing company shall provide the customer with a three (3) hour arrival window. Loading must be done within 24 hours after packing is completed. If this schedule cannot be adhered to for any reason, the packing company must notify the customer and the BLIO with an explanation for the delay.

Any services performed outside regular business hours or days must be agreed upon by the packing company and the customer and will be mutually convenient. The Department of State (DOS) will not assume liability for overtime or premium pay charges. The BLIO will not allocate shipments outside of regular business days.

D. Pre-Move Survey

The packing company is required to conduct a pre-move survey for services under this BPA, as follows:

• On-site pre-move survey: For shipments estimated to be 3,000 pounds or more, to determine approximate net weight (gross weight for Layette/UAB).

• Telephone pre-move survey: Authorized for shipments under 3,000 pounds.

• Virtual pre-move survey: May replace an on-site or telephone survey if the customer provides written consent via email or virtual software.

Pre-move surveys must be scheduled with the customer and any changes must be communicated promptly.

The survey will assess the items to be packed, approximate weight, required materials, and special requirements. If the survey identifies a shipment not previously allocated and the packing company has not

Document Number: 19AQMM26R0027 PROCESSED Page 13 of 122 received an allocation worksheet or packer authorization (PA), the BLIO must be notified within 24 hours of completing the survey or before services begin.

Key items to document during the survey include, but are not limited to:

• Furniture

• Major appliances

• Fragile items

• Flat-screen televisions

• Rugs (size, color, and quantity)

• Mattresses (size and type)

• High-value items

The survey should also cover the following logistics: parking permits, loading dock and elevator reservations, and any supplemental or special services beyond basic packing.

After completing the survey, the surveyor/estimator must provide the customer with a signed and dated copy, including the customer’s full printed name and the total estimated weights for export (surface), storage, and UAB (air) shipments. This document must also be emailed to the transportation office as specified in Section C.1h.

If the survey indicates that additional days are required to complete services at the job site, the packing company must report any date changes in accordance with Section F-07.

E. Inventory

Inventory forms must be electronic, handwritten paper copies are not permitted. The purpose of the inventory form is to safeguard both the customer and the packing company in the event of loss or damage of the customer’s personal effects.

The packing company must use automated inventory software that captures the following data:

• The packing company’s name and address, customer’s name, shipment and/or lot number, container number, date, and customer’s signature. Additionally, a detailed list of each item, condition codes, exceptions, and comments must be included. The software must meet or exceed these data requirements.

• The customer must be able to review all inventory data before and after signing. The customer shall be given 48 hours after receiving signed inventory to dispute inventory conditions/exceptions and the packing company will provide the customer or their designated representative with an opportunity to mitigate a final inventory with supporting rider to the inventory of any changes accepted.

• Each page must include the customer’s electronic signature.

• Once signed by both parties and provided to the customer, the inventory must not be editable.

Listing of Articles

The list of articles must be detailed. Vague descriptions like “household goods” or “personal property” are not acceptable. The inventory shall accurately reflect the condition of all items received. Generic exception terms (e.g., marred, scratched, soiled, worn, torn, gouged) shall be supplemented with a detailed description specifying the degree and location of the damage, and a photograph of the damage shall be attached to the inventory. Ditto marks, lines, or arrows must not be used. Any exceptions must be pointed out to the customer before the goods are accepted by the packing company.

Specific Inventory Requirements

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• Upholstered Furniture and Rugs: Include color, design (e.g., striped, floral), number of cushions, and rug size.

• Major Appliances and Audio-Visual Equipment: Record make, model, and serial number.

• Firearms: List each firearm separately with the make, model, serial number, and caliber/gauge.

• Motorcycles: List as one item, including the VIN, make, model, year, color, and mileage (if visible).

• Alcohol: Describe in detail, including the type (e.g., pilsner, lager, whiskey, vodka), make, volume (in metrics), and quantity. In addition to being listed on the household goods inventory, these items must be placed on an addendum (rider) to the primary inventory (See attachment 11-18 Spirits and Liquor Inventory).

• Component Parts: If parts are removed, securely package them, label with a description, number them, and cross-reference them to the main item on the inventory and must be placed in a labeled bag and securely attached to the corresponding item.

• High-Value Items: Items worth $1,000 or more must be detailed in a separate high-value inventory form. This form serves as an addendum to the main inventory and must be signed by both the customer and the packing company representative. Example: "8 silver forks, 8 silver spoons, 1 silver ladle." The item must be unusually valuable for its category. (For example, a $1,000 sofa does not qualify as high value, but a rare porcelain plate may qualify.)

• Packed by Owner (PBO): The inventory must not include items marked as PBO, miscellaneous, or unknown contents, as these terms may trigger shipment delays due to Customs and Border Protection or TSA inspections.

If the customer refuses inspection or repacking of PBO items, the packing company must contact the Transportation Office immediately before accepting the shipment.

• Overflow Items: Large or oversized items that cannot fit in a liftvan/vault must be labeled as "Overflow" on the inventory. Nuts, bolts, and screws removed for transport or storage must be placed in a labeled bag and securely attached to the corresponding item.

• Lithium ion or metal batteries: Describe in detail, including the type of lithium battery, the size, the energy level and the battery must be installed in equipment and identified as “contained in”. For example: Roomba Vacuum / lithium-ion / 26W

• Professional Books, Papers and Equipment (PBP&E)/Professional Gear (PRO-Gear) **Applies to Department of Defense (DOD) Moves Only**: items must be packed, weighed, and inventoried separately. The weight of these items DO NOT count against the DOD member’s HHE weight allowance.

Annotated separately on inventory sheets

• Member Professional (MP)

• Spouse Professional (SP)

The following items are considered PBP&E/PRO-Gear:

1. Reference material not ordinarily available at the follow-on post/Permanent Duty Station (PDS)

2. Instruments, tools, and equipment specific to technicians, mechanics, and members of the professions

3. Specialized clothing such as diving suites, astronaut suits, flying suits and helmets, band uniforms, chaplain’s vestments and other specialized apparel not normal or usual uniform or clothing

4. Communications equipment used by a member in association with the Military Affiliated Radio System

5. Individually owned or specially issued field clothing and equipment

6. Government or uniformed service-owned accountable organizational clothing and individual clothing property issued by the service/DOD component for official use.

The following items NOT considered PBP&E/PRO-Gear:

1. Commercial products for sale/resale used in conducting business

2. Sports equipment

3. Office furniture

4. Household furniture

5. Shop/Office fixtures

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6. Furniture of any kind even though used in connection with (ICW) the PBP&E (e.g., bookcases, study/computer desks, file cabinets, and racks)

7. Personal computer equipment and peripheral devices

8. Memorabilia, including awards, plaques, or other objects presented for past performance (includes any type of going away gifts, office decorations, pictures, etc.)

9. Table service, including flatware (including serving pieces), dishes (including serving pieces, salvers, and heating units), other utensils, and glassware

10. Other items of a professional nature that are not necessary at the next/subsequent PDS, such as textbooks from previous schools unrelated to future duties; personal books, even if used as part of a past professional reading program or course of instruction; and reference material that ordinarily would be available at the next/subsequent PDS either in hard copy or available on the Internet.

Post-Inventory Procedures

After completing the inventory, the crew chief must provide the customer with a signed and dated electronic copy before departing with the shipment. This copy must include the printed names and signatures of both the customer and the crew chief. The inventory must also be emailed to the transportation office in accordance with Section C.1h.

Note: If an access and segregation or partial removal is later conducted at the warehouse and previously omitted items are found, these items must be added to an electronic inventory rider. This rider should indicate additional items not recorded during the initial pack-out. Any removed items must be noted on the original inventory with the removal date, and signed copies of both the original inventory and rider must be provided electronically to the customer.

F. Vehicle Condition Report

The Vehicle Condition report must include the following details: customer’s name, report preparation date, shipment number, vehicle make, year, model, color, VIN, license plate number, and odometer reading. Digital photos of all sides of the vehicle, as well as close-ups of any identified damage, must be taken during pickup and/or delivery to document the vehicle’s condition at both receipt and release.

After the inspection, the packing company representative must provide the customer with a signed and dated copy of the report. This copy should include the printed name and signatures of both the customer and the packing company representative. The Vehicle Condition Report and supporting photos must be emailed to the transportation office as specified in Section C-01(H).

G. Bingo Card

Bingo Cards must be used for shipments involving two (2) or more approved containers. Each Bingo Card must include the customer’s name, shipment number, vault/liftvan number, and the date prepared. The Bingo Card must accompany the inventory forms with each shipment. Please note that Bingo Cards do not serve as proof of delivery. Any lost, missing, or damaged items must be reported using the appropriate loss/damage forms.

Bingo Cards must be emailed to the transportation office as specified in Section C-01(H).

H. Document Reporting

The packing company must electronically provide the customer with the completed pre-move survey, inventory, and vehicle condition report at the time of service. A copy must also be sent to the transportation office (A/GO/OPS/TM) via email at ALMOPSRLCATTM@STATE.GOV, using the EDI ATTACH naming convention specified in Section J Attachment C. This must be done within the timeframes outlined in Section F-04 and reported as required in Section F-07. The packing company must retain the original record.

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Note: DOS A/GO/OPS/TM is continuing to develop and improve its processes. Part of this improvement includes modifications and enhancements to the requirements of digital / electronic documentation.

These improvements may require procedural modifications with software and applications in the way reports, and paperwork cited throughout this BPA are prepared and transmitted. As a result, not all the changes are reflected in this BPA and may be added at a future time. None of the changes made will impact the scope of the BPA.

C-02 Company Vehicle/Truck Specifications

Vehicles and tractor-trailers used to support all DOS services under this BPA must be fully enclosed; open tractor-trailers, vehicles, and flatbeds are prohibited. The packing company must display its company name/ logo on both sides of the vehicle cab and trailer.

The cargo hold interiors must be structurally sound, clean, dry, and free from vermin, acid, paint, grease, and any substances that could damage the packed items. Dispatched vehicles/tractor-trailers must be equipped with sufficient materials and equipment to complete the job successfully. This includes, but is not limited to, clean pads, covers, protective equipment, new packing materials, moth flakes, portable scales, chains, dollies, hand trucks, and straps to ensure the safe transit and delivery of personal effects.

All containers and items must fit completely inside the enclosed cargo hold, with no protrusions, to ensure all doors close securely.

C-03 Containers and Materials

Containers and materials must be new, dry, clean, and free from vermin, acids, paint, grease, or any other substances harmful to the contents, except for storage vaults. Storage vaults must be in excellent condition, free from holes, and structurally sound.

Container types:

Storage Vaults

Storage vaults/pallet boxes must be made of plywood with adequate framing to allow stacking and must be fully enclosed. The plywood should have a minimum thickness of 3/8 inch, free from cracks and holes, to maintain material integrity and prevent the entry of dust and other contaminants when closed. The vaults must be constructed with sufficient hardware to secure the walls and ensure the strength of the doors. Storage vaults made from Oriented Strand Board (OSB) are not permitted.

Liftvans

Liftvans/crates for surface shipment of personal effects must be soundly constructed of non-coniferous wood or plywood. Liftvans constructed of OSB are prohibited. Additionally, liftvans must meet the requirements of International Standards for Phytosanitary Measures (ISPM 15), be heat-treated, and bear the International Plant Protection Convention (IPPC) stamp - Wood Packaging Material | Animal and Plant Health Inspection Service.

The primary size liftvan for surface shipments under this BPA is 206 cubic feet (exterior). Liftvans shall be new, clean, and free from cracks, holes, dry rot, or any other conditions which could allow the entry of water. Sides and doors must fit tightly and securely when closed.

Overflow Crates

Overflow crates shall, at the time of use, be new wooden crates and shall be limited to use for oversized items that cannot be packed into standard liftvans. Overflow containers must meet ISPM 15, “International Standards

Document Number: 19AQMM26R0027 PROCESSED Page 17 of 122 for Phytosanitary Measures” requirements, be heat-treated and bear the International Plant Protection Convention (IPPC) stamp - Wood Packaging Material | Animal and Plant Health Inspection Service.

Motorcycle Crate

Prefabricated motorcycle crate for the surface shipment must be soundly constructed of non-coniferous wood or plywood. The crate shall consist of 4 chocking blocks, eye bolts in each corner to secure the motorcycle in place with adjustable ratchet tie-downs.

Tri-Wall

Packing Company must use Triple-wall corrugated fiberboard containers for unaccompanied baggage shipments, weather-resistant class of fiberboard. Exceptions granted for layette shipments. “D” containers are not authorized. Containers provided by the packing company must be 5, 10 or 15 cube (inside measurement) with a minimum 900-pound test burst strength. Containers must not exceed fifteen (15) cubic feet (inside dimensions) in volume and two hundred (200) pounds. The box is made of four (4) liners / three (3) flutes as:

liner 1 / flute / liner 2 / flute / liner 3 / flute / liner 4. The thickness of the box is ½ inch.

Cartons

Cartons must be adequate for specific use, dry and clean. The sidewalls and ends must be corrugated or solid fiber cartons and have a minimum average bursting strength of 200 pounds per square inch. Cartons should be stacked in an upright position to minimize crushing.

Dish Packs and Cartons

Dish packs, or cartons with a capacity of not less than 5 cubic feet are to be used for packing glassware, chinaware, bric-a-brac, table lamp bases, and other fragile articles. When packing of fragile items has been completed and space is left in a dish pack, such space may be used for packing other light items. The sidewalls and ends of the containers will be of a minimum bursting strength of 350 pounds per square inch. Not more than 120 pounds of material will be packed therein. All dish packs will be securely sealed and marked

"THIS END UP".

Packing Material

Packing materials must be of good quality, new, and available in sufficient quantities to protect the customer’s personal effects during packing, shipping, storage, and unpacking. The use of damp, wet or unclean packing material is prohibited.

Filler and Padding

Good quality wood excelsior pads, wood wool excelsior pads, cellulose wadding, corrugated fiberboard, unprinted newsprint, and/or 60-pound kraft paper will be used as a filler or padding for general packing.

Material shall be clean, dry, and free from vermin, or any substance injurious to the articles being packed.

3-ply Paper Moving Pads

3-ply Paper Moving Pads will be new, clean and appropriate for the purposes intended. Each item of silverware, silver ornamentation or brass that is not coated to prevent tarnishing will be completely wrapped in polypropylene foam or non-tarnish tissue paper.

C-04 Facilities

A. General

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Facilities used for the performance of services under this BPA must be approved by the COR. The BPA holder shall furnish the COR full information concerning any additional facilities acquired by lease, purchase, or otherwise, prior to utilization for performance of any service under this BPA. All facilities must be inspected and approved by the COR prior to use. The construction, upkeep, purchase, lease or rental of any commercial structure, land or equipment for the facilities shall be the responsibility of the packing company.

Facilities must be located within a 50-mile radius of the Washington Monument, Washington DC 20001, as outlined in Section J, Attachment A. The packing company is required to operate and maintain all warehouse facilities in compliance with the BPA requirements, as well as adhere to all nationally recognized codes and standards, in addition to local fire, safety codes, and ordinances, ensuring the protection of all stored personal effects/POVs.

Hazardous materials, such as propane tanks and above-ground fuel or diesel tanks used for equipment, must be kept at least 50 feet away from the facility's exterior walls.

All facilities must be in low-risk or minimal flood hazard zones, outside the 100-year floodplain, as determined by the FEMA Flood Map Service Center.

B. Ownership/Lease

The packing company agrees to furnish DOS sixty (60) calendar days notification in advance of any disruption or change in ownership or terms of lease of any facility utilized for performance of any service under this BPA.

Facilities acquired by packing company under a lease, must have a lease term that covers the period of performance of the BPA to include base / option years and the possibility of any other extension period.

C. Structural Requirements

Facility Requirements

Facilities must be structurally sound, featuring watertight roofs, walls, and floors, and maintained in good condition. Construction materials shall be those commonly accepted for warehouses, transportation hubs, and storage facilities. These materials typically include steel and concrete due to their strength, fire resistance, and durability. Concrete floors and steel framing are standard, while walls may be constructed from metal siding or concrete blocks. Masonry (brick or concrete block) can be used for exterior walls, partitions, and fire-resistant barriers. Roofing options like metal panels or single-ply membranes offer long-lasting durability and protection.

The building structure must be constructed from materials that meet fire resistance standards.

Floor Load Requirements:

Floors must be designed to support the weight of stored personal effects, which may vary. Standard warehouse floors shall have a uniform load-bearing capacity capable of handling heavy boxes, furniture, or crates.

Doors and Windows:

• Steel Doors: Exterior doors, fire exits, and loading dock doors shall be constructed of steel for strength and security.

• Ground-Level Windows:

• Must be tinted or reflective glass installed

Security Requirement: Security grilles or bars shall be installed on all ground-level windows when the security system is not equipped with glass break detection on each window.

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Shelving and Racking Systems:

• Storage Racking: Various racking systems, such as pallet racks and shelving, shall be selected based on the type of personal effects being stored (e.g., furniture or electronics). Racks must be sturdy and securely anchored to the floor to prevent accidents.

• Height and Spacing: Shelving shall be designed to fit the typical dimensions of stored items and allow for easy access. Aisles must be wide enough for pallet jacks, forklifts, or manual handling.

• Flexibility: Modular racking systems can offer adaptability for different inventory types. Racking systems must be engineered to prevent collapse and comply with local safety codes.

Loading Docks:

Loading docks are essential for efficient truck access and shipment handling. Docks must be:

• Covered: Provide protection from weather elements (rain, snow, wind, extreme temperatures) with a roof or canopy that sufficiently shields goods, vehicles, and personnel.

• Height-Appropriate: Ensure compatibility with a variety of delivery vehicles and…