Appendix A - QA AMD 0002_Partial Answers.xlsx

XLSX spreadsheet 33 KB Posted

Attached to
Worldwide Conventional Weapons Destruction, PM/WRA
Solicitation number
19AQMM23R0037
Issued by

About this file

This document contains questions and answers related to a solicitation for worldwide conventional weapons destruction services issued by the Department of State Office of Acquisition Management. Offerors were asked to submit questions by referencing the relevant section of the solicitation and providing the question in a specified format. The solicitation seeks to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract with a one-year base period and four one-year option periods to provide conventional weapons destruction services on a worldwide basis. The initial task order is for services in Iraq with a one-year base period and four one-year option periods. Questions covered technical and price aspects of tasks such as deploying clearance teams, providing security and project management, and travel requirements. No further details on required services or pricing terms were provided in the questions and answers document.

View the file

Other files

Show all 20

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file

Text version

Questions

IDSolicitation ReferenceTechnical QuestionsPrice QuestionsDOS AnswersRevision Required and Made? If yes, where.
1PWS 3.2.1 Requirement Tasks :Deploy 6 Local National Clearance TeamsCan the Government confirm that the quantities in the CLIN Sheet represent the personnel described in the PWS for the Iraq task order? CLIN X014, X015 and X016-H.6.4.4.14,H.6.4.4.15,H.6.4.4.16
2PWS 3.2.1.b Requirement tasks - provide all personnel, resources, and supplies required for successful operations associated with this task order to survey, mark, and clear explosive hazards.Will the Government provide current equipment lists of GFE, inclusive of maintenance/servicing schedules completed?GFE will not be provided.No.
3PWS 3.2.1.d- The Contractor shall deploy mechanical assets (e.g., MineWolf, armored excavator, etc.…) to support operations. This includes any additional heavy equipment which may be needed due to changing site conditions on the ground or due to new taskings.Will the Government provide current mechanical equipment lists of GFE, inclusive of maintenance/servicing schedules completed. Is there an expectation for rural as well as urban mechanically assisted clearance?GFE will not be provided. The Government expects bidders to propose all programmatic, logistics services, equipment, and supplies for meeting this requirement as stated in the Iraq PWS.No.
4PWS 3.2.2 Deploy 3 Community Liaison Teams-Can the Government confirm that the quantities in the CLIN Sheet represent the personnel described in the PWS for the Iraq task order? CLIN X026 H.6.4.4.26
5PWS 3.2.1.b Requirement tasks - provide all personnel, resources, and supplies required for successful operations associated with this task order to survey, mark, and clear explosive hazards.Will the Government confirm whether functional X-ray equipment is part of any GFE? If so, please specify where X-ray equipment is currently located?GFE will not be provided. The Government expects bidders to propose all programmatic, logistics services, equipment, and supplies for meeting this requirement as stated in the Iraq PWS.No.
6PWS-Pricing Sheet-CLIN X029 H.6.4.4.29 ATLS MedicsCan the Government confirm whether the Advanced Trauma Life Support Medics can be locally trained with national sponsored qualification, or are International qualifications required?The Government requires that all staff under contract are trained to standards set out within the International Mine Action Standards (IMAS) as well as adhere to any national mine action standards of the nation where work is being completed as outlined in the IDIQ and Iraq PWS.No.
7L.2 PROPOSAL AND REQUIREMENTS QUESTIONSAs contractors are encouraged to wait for Phase 2 'invitations' prior to beginning Phase 2 proposals, will the USG open another RFI period following Phase 2 inviations?Yes. Instructions will be provided with ADS notifications.No.
8H.16 Requirements for Armed Contractors"The contractor and any of its subcontractors shall show proof of membership of the International Code of Conduct for Private Security Providers Association (ICoCA)." Please confirm whether ICoCA Membership is required of the Prime Contractor in any situation where there is a requirement for Armed Security; or is this membership only required to be held by the Prime should the Prime or one of its Subcontractors provide the Armed Security (and not a host country security provider).
9H.17 Requirements for Host Country Security ProvidersWhere Prime Contractor employs a host country security provider, managed through a 3rd Party RMC, please confirm that Prime Contractor is not required to show proof of membership of the ICoCA.
10Section L, Volume II, Non-Cost Factor 2 – Implementation Strategy for IraqOfferors are instructed to "...Include a single resume for the proposed Iraq Task Order Lead, who is considered a Key Personnel…" ; however, PWS page 9 of 11 states that the Contractor shall provide the resumes of all proposed key management and field personnel when submitting proposals to the Contracting Officer for task order requests for proposal. Please confirm, for the Seed Task Order response (Iraq), only a single resume for the proposed Iraq Task Order Lead is required.For the Impementation Strategy for Iraq as requested in Volune II, Non-Cost Factor 2, only a single resume for the task order lead is required. Resume requirements as outlined in page 9 of the PWS will be requested at time of Task Order Award.No.
11Section L, Volume III, Non-Cost Factor 4 – Past PerformanceAre both Offeror and any Subcontractor Past Performance information required to be included in Vol. III for each project included in Non-Cost Factor 1 - Experience; i.e. if one or more of the projects submitted in Phase I are representative of a Subcontractor's experience? Or does the Government only require past performance information for the Prime Contractor's projects presented in Non-Cost Factor 1 - Experience?For projects completed by a prime and subcontractor, the offeror is encouraged to provide all meaningful past performance for all parties.No.
12PWS Section 9. Personnel: Key Personnel shall meet or exceed the qualifications identified and be substantiated in resumes submitted.Please confirm that a single resume is required to be submitted with Phase II proposals (Vol. II), for each key person identified in H.6.4.4; specifically,those positions identified in H.6.4.4.1 through H.6.4.4.11
13L.5 PROPOSAL FORMATTo best demonstrate qualifications and project experience, we request that the Government allow for page size to be a maximum of 11x17 for tables and graphics.If a page is 11x17 it will be counted as two pages. Please note that electronic proposal submission is required (email).No.
14L.5 PROPOSAL FORMATPlease clarify whether the standard 12-point font requirement applies to headers and footers, or if the 8-point font for tables and illustrations would suffice.12 pt font is required.No.
15L.5 PROPOSAL FORMATTo best demonstrate qualifications and project experience, we request that the Government allow for pages to be presented in both vertical and horizontal orientation.Acceptable.No.
16Section L, Volume II, Non-Cost Factor 2 – Implementation Strategy for IraqOfferors are instructed to "...Include a single resume for the proposed Iraq Task Order Lead, who is considered a Key Personnel…" ;Question submitted was incomplete.No.
17Appendix C_Pricing Tabs, Tab 6. Iraq Supporting Labor RatesThe following Key Personnel for this TO are required to hold a SECRET Clearance: Program Manager // Task Order Leader // AXO/IED Task Order Leader // Senior HMA Operations Manager; however, in PWS H.6.4.4; only the Program Manager and the Task Order Leader (depending on the TO requirement) are required to hold a Secret Clearance, please clarify which for pricing purposes, which positions are required to hold a Secrety Clearance.Thank you for identifying this conflict.The correction is made by Amendment 0001, published 10/11/2023.
18H.6.4.4.2 TASK ORDER LEADER. "SECRET Clearance or Moderate Risk Public Trust (MRPT) may be required depending on Task Order
requirements"Please clarify, for the purpose of responding to the Iraq TO, whether a SECRET Clearance or Moderate Risk Public Trust (MRPT) is be required.
19PWS 9. Personnel - a. Key Personnel – The Contractor shall identify those individuals it considers Key Personnel for providing worldwide CWD services and supplies and carrying out the objective of this contract. Key Personnel shall meet or exceed the qualifications identified and be substantiated in resumes submitted.RFP H.6.4.4 provides the specific positions considered Key Personnel, is Contractor required to identify additional Key Personnel per PWS Section 9, or only those specified in the RFP?
20IDIQ PWS; Paragraph 11a (page 6).Request clarification regarding the phrase honest nations - did the Government intend for this to be "host" nations?Yes, "Host" is correct.Will be corrected later.
21RFP, Section M.4M.4 states scope and complexity to the CWD. Whereas past perfromance relevanct ratings states scope and magnitude. Recommend Government standardize wording to scope and complexity.Reference M.4 a) for revision.Updated in M.4
22IDIQ RFP PWS states in Personnel para 9 (page 5)Para A. Key Personnel - states that key personnel must be available within 30 days. Para D - Qualified Staff, states staff to be fully operational with 30 days. Request clarification.The awardee must be able to assume operations from incumbent 30 days after award of task order.No.
23Section L, Volume IV, Factor 5 – Pricing Proposal # 20Factor 5 states “In the pricing tab 6, offerors shall enter, in whole numbers (i.e., no decimals) their estimated indirect costs in the Ind $ Columns.” The Appendix C, pricing tab 6, there is not a column that reflects the government direction stated in section L. Should the contractor add this information to the government tab 6?
24Appendix C, Pricing tab 6Pricing tab 6 shows Base Year and option years, should the contractor show their escalation to the government tab 6 pricing sheet in option years by adding an escalation column to reflect in the fixed rate columns?
25Appendix CWhat is included in SECURITY tab. Same with Travel - how to categorize "secure travel" and "accomodation"
26Appendix CIs the assumption that Base Year positions will remain the same for pricing purposes?
27Iraq PWS 3.2.3.d"maintain a presence in/around Erbil/Mosul" would a CLO team constitute a permanent presence? Further, is there a preference for staging in/around Erbil vs Mosul?Offerors should propose their structure and approach to best meet the requirements laid out in the Iraq PWS.No.
28Iraq PWS 3.2.5.dAre there any measures, thresholds, targets that PM/WRA can share in addition to the metrics attachment specific to this TO?No other metrics.No.
29Iraq PWS 3.2.4 SecurityCan the solicitation specify the level/number of security teams? (we will adjust to provide most efficient but compliant security solution, but in order to evaluate price, it would be helpful to specify if all OYs, etc will require CECAS compliance for all personnel?CECAS compliance will stay in effect until Department policy changes. Plan for CECAS compliance base plus 4OYsNo.
30Iraq PWS 3.2.1.bWill TO be responsible for reimbursing GOI cost associated with dispsoal and EOD support?No.No.
31B.4 Fixed Fully-Loaded Hourly Labor Rates; B.8 Post Hardship Differential Pay and Danger Pay; and B.10 OvertimeIf the contractor's method of compensation is a salary vs. an hourly rate, which is set by task order location (country) and based on labor category and nationality, is it allowable to propose those salaries divided by the assumed 40 hours/week for 52 weeks/year (2080 hours) for the required hourly rate in the cost proposal?
32H.7 Insurance RequirementsAre the Aircraft Public and Passenger Liability (H.7.d) and Vessel Liability (H.7.e) required upon award or only if the contractor is providing aircraft or vessels in performance of the contract?
33H-046 Security Training for High Risk Overseas Posts (MAR 2023)The requirement states in one paragraph the requirement calls for the contractor to provide the training through the use of a course facilitator and translator, and in the subsequent paragraph the CO will provide the contractor access to the online course at the time of award. Is the requirement to use the online course with a facilitator or is the online course sufficient within itself without the use of a facilitator?
34B-008 - TRAVEL COSTS (Time-and-Materials/Labor-Hour)In section B-008 (d) the Governement states that Hazardous Duty premium pay shall not be burdened with any indirect costs (OH, G&A, etc.). If a contractor's stated G&A is total cost input and accepted by DCAA and in conformance with GAAP, is the contractor required to omit G&A on this costs?
35RFP B.4 i)Is it acceptable for a Contractor to propose salaries versus hourly rates with the salaries including all elements of compensation such as post hardship, danger pay?
36RFP B.6.c)Can the Government please clarify the basis for using the lesser of the negotiated ceiling indirect cost rates or the final approved indirect cost rates on cost reimburseable contracts as this appears to be inconsistent with FAR 52.216-15.
37B.8 a)If a Contractors disclosed accounting practice specifies that Hardship differential and danger pay are considered part of the labor cost for determining an indirect rate, requiring it to be treated as an ODC on this contract may create an inconsistency with CAS. In order to maintain compliance with its disclosed accounting practice, and CAS compliance, will the Government allow Hardship Differential and danger pay to be treated as a labor cost instead of ODC?
38B.4 Fixed Fully-Loaded Hourly Labor Rates; B.8 Post Hardship Differential Pay and Danger Pay; and B.10 OvertimeIf the contractor's method of compensation is a salary vs. an hourly rate, which is set by task order location (country) and based on labor category and nationality, is it allowable to propose those salaries divided by the assumed 40 hours/week for 52 weeks/year (2080 hours) for the required hourly rate in the cost proposal?
39PWS 3.2 REQUIREMENT TASKSBased on the Pricing TAB 7, will the government provide labor categories realignment as per Pricing TAB 6 listing? (file: CWD_Iraq Pricing Tabs Only - RFP Appendix C)
40File: CWD_Iraq Pricing Tabs Only - RFP Appendix CFor Column E, Nationality column, in Pricing Tab 6, are the contractors the one to select whether AN, LN or TCN?
41L.5 Proposal Format, b)states, "Microsoft Word and PDF files shall use the following standard format:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5”

Page Size, Height – 11”Will the Government allow use of 11X17 pages and would consider them to be counted as 2 pages towards the page count?If a page is 11x17 it will be counted as two pages. Please note that electronic proposal submission is required (email).No
42L.6 Proposal Organization, a) states, "Each electronic file shall be clearly labeled with its title and volume number," and c) states, "Each volume shall be file named with only the following information: Company name, Solicitation Number, and Volume Number."Is a) referring to what should be included on the inside pages of each volume (i.e., cover page, proposal pages) and c) is referring to how each document should be Saved As?Yes, that is correct.No
43L.8 Instructions - Phase I, states "Project experiences submitted for the Offeror shall include substantial performance occurring within the past five (5) years of the date of issuance of this solicitation."Can the Government extend the 5 year past peformance limitation to 10 years?No.No.
44In Section L, Price Narrative Instructions and Supporting Information, Part 5 states, "If the offeror has one or more of the items under “a” through “h” above but the item(s) does not account for the impact of this potential contract, the offeror shall submit the item(s) along with the information requested under “I” above, which then must account for the impact of this potential contract."Will the Government please provide instruction information that is requested under "i"which we believe is missing?
45In consultation with Iraqi officials at the local, governorate, and national level and the U.S. government, the Contractor will survey, mark, and clear sites which support broader stabilization efforts.Can it be assumed that we need to coordinate with the DMA, even though they are not mentioned by name?Offerors shall coordinate with all entities they believe fall under the scope and requirments outlined in the Iraq PWS.No.
46Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.If the US Government does not intend to assign tasks, who is the responsible party that will issue task order?
Would it be the DMA?This reference is regarding personal services, as defined by FAR 37.104. Task orders will be issued by the Procurment or Administering Contracting Officer at the U.S. Department of State.No.
47The period of performance will be for a one-year base, with four one-year option periods.This is an IDIQ type contract with a one-year base and 4 one-year optionsThis is not a question, rather a statement which is incorrect. The IDIQ has a 5 year effective ordering period. The Iraq order will contrain a base year period, plus four one year option periods.No.
48Numerous large barrier minefields and unexploded ordnance (UXO) remain along the Iran/Iraq border as a result of the 1980s conflict between the two nations.Can we assume that no work will be carried out in the south of Iraq?
49facilitating small arms/light weapons (SA/LW) and Man-Portable Air Defense System (MANPADS) destruction efforts and improving conventional weapons stockpile security and management practices.According to Iraqi law, only the Iraqi Army is allowed to destroy SA/LW and MANPADS. How will we be able to carry this outPlease provide reference within the solicitation for this language.
50The Contractor shall use, develop, and deploy Iraqi clearance teams capable of clearing ISIS ERW without international staff oversight when possible.Deploying Iraqi clearance teams without international oversight maybe problematic. Are there any options to still include Expats?The Government expects offerors to provide their approach to meeting all the requirements laid out in the Iraq PWS in their Implementation Strategy.No.
51PSDs are required to facilitate execution of the task order and assist PM/WRA, U.S. Embassy Baghdad, and Consulate General Erbil personnel as necessary.While security requirements for the project can be priced, how can we price PSD teams to be used by PM/WRA, U.S. Embassy Baghdad, and Consulate General Erbil personnel when we do not know the frequency of their movements?
52Munitions Disposal: The Contractor shall provide qualified and experienced personnel for each task order, capable of performing weapons removal, abatement and destruction operationsAccording to Iraqi law, only the Iraqi Army is allowed to destroy SA/LW and MANPADS. How will we be able to carry this out?Please provide reference within the solicitation for this language.
53Submission instructions for Phase II proposals will be provided after the Government completes its evaluation of Phase I proposals.Please confirm.Comfirmed.No.
54PHASED PROCUREMENTNo question provided.No.
56The Government intends to conduct this procurement through a phased proposal submission and phased evaluation. A notional schedule is provided:No question provided.No.
57This means that Phase 1 proposal is the only submittal due by October 15th. The rest are subjects passing the Government’s review.No question provided.No.
58– Phase I proposals dueIf this is the case, then there is no immediate need to submit any costs at this stage.No question provided.No.
59– Advisory Down-Select (ADS) notifications issued approximately two weeks after Phase I proposals are dueCould you please confirm?Confiirmed.No.
60– Phase II proposals due, this date will be provided with ADS notificationNo question provided.No.
61– Selection and awardNo question provided.No.
62Offeror’s are encouraged to include relevant experiences that were self-performed as the prime contractor. If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity or the Joint Venture partners.No question provided.No.
63If submitting project experiences from intended subcontractors, the prime offeror shall include a Letter of Meaningful Involvement signed by both parties, outlining the committed activities for each party for this effort. To expand, if an Offeror is utilizing experience information of affiliates/subsidiaries/parent/LLC/LTD member companies (name is not exactly as stated on the offer), the proposal shall clearly demonstrate that the affiliate/subsidiary/parent firm will have meaningful involvement in the performance of the contract in order for the past performance information of the affiliate/subsidiary/parent/LLC/LTD member companies to be considered. The proposal shall state specific commitments of technical resources (e.g. personnel, equipment) that the affiliate/subsidiary/parent/LLC/LTD member companies commit to the performance of this contract. In particular, the proposal shall clearly state the specific commitments of resources of the affiliate/subsidiary/parent/LLC/LTD member that said member will be accountable for on this project.This is possibly a way out of having to use a JV. We need further clarification on this topic.The government considers this too broad of a question and considers the question incomplete.No.
The proposal shall also describe specific roles of the affiliate/subsidiary/ parent/LLC/LTD member companies in terms of the work it will either self-perform or manage on behalf of the Offeror in performance of the contract.
64Offerors shall provide sufficient information for the Government to determine its level of confidence in the ability of the Offeror to perform the solicitation’s requirements based on an assessment of relevant experience from the offeror.No question provided.No.
65The Government intends to provide no more than five (5) Offerors with an advisory notification to proceed. However, the Government’s advice contained in the notification is a recommendation only, and those Offerors who are advised not to proceed may elect to continue their participation in the source selection process.Even if we do not pass the technical, we are allowed to continue with the submittal process?Reference L.9 ADVISORY DOWN-SELECT NOTIFICATION - "The Government intends to provide no more than five (5) Offerors with an advisory notification to proceed. However, the Government’s advice contained in the notification is a recommendation only, and those Offerors who are advised not to proceed may elect to continue their participation in the source selection process."No.
66Schedule B reflects a Period of Performance beginning on 1/1/24.What is the anticipated post award transition period under the new IDIQ?30 days after award of task order.No.
67Section L.6, subsection b) states: Volume I is limited to 30 pages. Volume II is limited to 30 pages. The remaining volumes do not have page limitations. Where included, the cover letter, title page, table of contents, table of figures, list of tables, glossary of abbreviations & acronyms, resumes, and commitment letters are not included in the page limitation.Is the Letter of Meaningful Involvement and associated narrative regarding specific commitments by proposed affiliate/subsidiary/parent/LLC/LTD member companies counted against the Volume I 30 page limit?Reference L.6, b.
"b) Volume I is limited to 30 pages. Volume II is limited to 30 pages. The remaining volumes do not have page limitations. Where included, the cover letter, title page, table of contents, table of figures, list of tables, glossary of abbreviations & acronyms, resumes, and commitment letters are not included in the page limitation. All pages must be numbered. Pages that exceed the required page limitations will be removed and not be read or evaluated by the Government."No.
68Appendix C, Iraq Supporting Labor Rates and Iraq Price ScheduleWill the Government clarify which positions listed on the Iraq Supporting Labor Rates tab align with elements of the line item costs reflected on the Iraq Price Schedule? For example, the Iraq Price Schedule reflects a price for 3 members within the Community Liaison Team. What are the position allocations from the Iraq Supporting Labor Rates tab (i.e., Liaison Officer vs Community Liaison) that align with these 3 positions?
69Appendix C, Iraq Price Schedule, PWS Task 3Will the Government provide more details regarding the Unit of Measure basis for "JOB" related to the Firm Fixed Price requirement in support of Project Coordination and Team Support? Is "JOB" intended to reflect 1 mission or the entire Base Year Total?
70Appendix C, Iraq Price Schedule, PWS Task 4Will the Government provide more details regarding the Unit of Measure basis for "JOB" related to the Firm Fixed Price requirement in support of Security? Is "JOB" intended to reflect 1 mission or the entire Base Year Total?
71Appendix C, Iraq Price Schedule, PWS Task 4Depending on the specific mission requirements, locations, and risk profile there may be wide variations in security requirements and associated costs. Will the Government provide further clarification on a basis of estimates regarding the Security Firm Fixed Price?
72Appendix C, Iraq Price Schedule, PWS Task 5Will the Government provide more details regarding the Unit of Measure basis for "JOB" related to the Firm Fixed Price requirement in support of PMO? Is "JOB" intended to reflect 1 mission or the entire Base Year Total?
73Appendix C, Iraq Price Schedule, Travel - PMO and Field includedDepending on the specific mission requirements, locations, and risk profile there may be wide variations in travel costs. Will the Government provide further clarification on a basis of estimates regarding the "Travel - PMO and Field included" Cost No Fee line item?
74Appendix C, Iraq Supporting Labor Rates, Program ManagerWill the Government clarify if the Program Manager is intended to reflect a .4 FTE position or is the Program Manager expected to be a Full-Time position?

&"-,Bold"&16Appendix A - Questions & Answers

AMD 0002, 10/13/2023

&"-,Bold"&14 19AQMM23R0037

Instructions Instructions: Offerors that wish to ask the Government questions about a solicitation during the designated Question and Answer period, reference Section L in the RFP, shall include questions in the format provided in the Tab entitled "Questions." Offerors shall cite the relevant portion of the RFP, SOW/SOO/PWS, or identify the attachment in which the question is being asked in Column A, Reference. Offerors shall use the following format for their references: Document (e.g., RFP, SOO, etc.); page number; section, clause, or provision; relevant passage. The question shall be included in Column B, Question, in the same row as the applicable Reference. Offerors must ensure that all parts of each Reference and Question are visible.

Offerors shall NOT reference other cells in the spreadsheet, but complete each reference and question as if it were independent of other questions asked.

Offerors shall ask ONE question per row.

EXAMPLE

Reference Technical Questions Technical Answers Price Questions Price Answers

PWS; Section 5.6.1 states: "The Contractor shall plan, design, and conduct operational training for a cadre of host nation training participants." Can the Government clarify how many training participants will constitute a "cadre?" Based on Attachment 1, Pricing Spreadsheet, explain…etc.

&"-,Bold"&16Attachment 2: Quetions and Answers

&"-,Bold"19AQMM19R0035

File details come from the government source that posted it. Updated .