Worldwide Electricla Power Q-A Part 3.pdf

POWER SYSTEMS WORLDWIDE - SOLICITATION NUMBER 19AQMM22R0332

Department of State (DoS)

Overseas Buildings Operations (OBO) OPS/FAC/PS/Utility Management Program

QUESTIONS / ANSWERS (Q/A)

1. Government addressed numerous questions (in two parts) with answers which impact the many aspects of the proposal response, including deliverable requirements.

When will the Government post an Amendment with a Conformed RPF to formalize the solicitation changes?

Ans: The Amendments are posted on www.sam.gov, along with the corresponding questions and answers for reference. The changes on the SF-30 states that there is a change and the attached Q&A file sis uploaded under attachments on the solicitation.

2. Ref. L.14.3.b (Original Question not answered in response).

L.14.3.b In order to keep graphics at a high quality and file size manageable, graphics are inserted into files as .png or .jpeg formats. This format type does not keep the text searchable. Do graphics need to have text that is searchable or is this requirement for the body text of the proposal?

Ans: Yes, text shall be searchable. Font sizing for Figure captions, out boxes, drawings, charts, tables shall be allowed at 8 pt.

3. In accordance with responses (Q&A Part 1, Question 1; Q&A Part 2, Question 11 & 22) offeror understands an electronic only (email) submission of the proposal response is acceptable and a hard copy deliverable in not required. Please verify.

Ans: Electronic copies of the proposals are accepted and preferred; however, hard copies are also acceptable. The vendor has an option to chose which method is preferred and The Government will accept either prior to the closing date and time.

4. Please clarify the following based on responses to Q&A Part 2, items 17. 24, and 25.

The case scenario document (J.1.3) and Section L of the solicitation provides for the following sections:

• Narrative (Plan of Action) or Executive Summary

• Project Schedule

• Schematic Design drawings and new Single Line Diagram (SLD) and equipment layout.

• Electrical Site plans schematics.

• Equipment List

• Transportation and shipping plan

• Personnel Travel and Lodging Plan

• Construction security plan

• Sub-contracting plan (for large companies only)

• Bill of Materials (pricing for the Bill of Material is not needed. Only list of materials that might be used to complete the task.

• Staff matrix-of names and qualifications for all on-site construction individuals that offeror would reasonably expect to assign to this sample task order.

• Itemized proposals

• Copy of the Offeror’s Electrical Contractor License. Must be current and valid at the time of http://www.sam.gov/

• review and shall be maintained and remain current and valid for the complete duration of the project’s execution, including the field deployment phase.

These sections have been clearly identified in both Section L and J.1.3. The questions are asking for a definition of “Itemized Proposals” highlighted above.

Please confirm that Itemized Proposals is referring to the Cost Proposal/BOQ worksheet and not the breakdown that was provided as an answer in Q/A, 2nd part, item 17, as this breakdown is contradictory to the sections that have already been provided for the case scenario.

ANS: The contractor is required to submit two distinct proposals:

1. Technical Proposal - This proposal should be structured as follows:

a. Project Management:

i. Demonstrate a clear understanding of the Statement of Work (SOW).

b. Project Execution:

i. Develop a comprehensive work plan.

ii. Conduct a preliminary design site survey.

iii. Provide design services.

iv. Detail the process for equipment and material procurement.

v. Describe the shipping arrangements.

vi. Explain the mobilization strategy.

vii. Outline pre-planning activities.

viii. Detail equipment staging procedures.

ix. Present a temporary power plan.

x. Specify demolition activities.

xi. Describe the installation process.

xii. Explain the testing procedures.

xiii. Outline documentation practices.

xiv. Provide information on training programs.

c. Subcontractor Plan: Describe subcontractor engagement strategy.

d. Past Performance: Provide relevant past performance information related to the SOW for acceptance.

e. Preliminary Project Schedule: Present a realistic preliminary project schedule for acceptance.

f. Site Specific Safety Plan: Outline the safety measures specific to the project site.

g. Key Personnel: Share details of personnel qualifications, resumes, and valid licenses. All staff must meet the minimum qualifications specified in Section B.

h. Manufacturer Equipment Data Sheets: Include relevant data sheets for equipment from manufacturers.

2. Cost Proposal: Utilize the Bill of Quantities (BOQ) spreadsheet to provide all necessary equipment and materials, labor, shipping, travel, and design based on the provided case study.

The Government will use this case study to assess the contractor's capabilities.

5. Reference Q&A Part 1 items 27, 39, Part 2 items 7, 26 In Volume I, Technical Proposal, Factor 6: Small Business Subcontracting Plan is identified as Tab E whereas Tab E is already allocated to Factor 5: Health, Safety, and Environment (HS&E) Plan. Please clarify that Factor 6: Small Business Subcontracting Plan should be Tab F. The Small Business

Subcontracting Plan is also required in Volume II, Price Proposal (Item 5). Please verify that the same plan is required in both locations.

Ans: The two answers essentially convey the same information but with different levels of brevity:

In Volume I, Technical Proposal, Factor 6- contractor shall provide a more detailed explanation of the passage, breaking down each element and explaining its significance.

In Volume II, Price Proposal (Item 5) contractor shall provide a more concise and summarized version of the same information, distilling the key points into a shorter and simpler statement.

6. We believe your response for us to provide our proposals in the format of sections L.14.4.1

VOLUME I – ENTITLED “TECHNICAL PROPOSAL” and L.14.4.2 VOLUME II ENTITLED – “PRICE

PROPOSAL”, be formally incorporated via Amendment 02 (A002). This approach will ensure all

Offerors receive the same information. It would also require Offerors to acknowledge amendments in accordance with requirements of the Price Proposal volume per L.14.4.2(10).

Ans. The proposals are submitted based on section L.14.4.1 of the solicitation, please follow those instructions for submitting proposals. Questions 28 & 39 from Q&A Part 2 are addressing two different things.

There is no conflict, two different issues. There is a mix up between the IDIQ proposal and the

Case study proposal.

A. Case study is part of factor 2 Tab B (L.14.4.1.2.3) which is answered (breakdown) in questions 39. Case study Cost proposal shall include ( Design, Travel, Shipping, Construction, Labor, and indirect cost) to measure the contractors capabilities.

B. IDIQ proposal shall follow L.14.4.1 VOLUME I – ENTITLED “TECHNICAL PROPOSAL as requested including 6 factors for evaluation and L.14.4.2 VOLUME II ENTITLED – “PRICE PROPOSAL shall include labor cost only in Sections B.9.