19AQMM18R0254_Q&As_19_Sep_2019.pdf

RFP 19AQMM18R0254 – INL/WHP IDIQ – FA6 – Q&As – 19 September 2019

Unclassified

SOLICITATION Q&As

19AQMM18R0254 – INL/WHP IDIQs – FA6 19 September 2019

NOTE: Responses provided below are informational only and do not change the terms of the solicitation. The Contracting Officer will make changes to the solicitation, if any, through the issuance of an amendment utilizing Standard Form 30.

Section / Attachment Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

1. Section1 Page 6 Paragraph 5.0

"The Government expects the majority of delivery orders awarded under this contract to be performed outside the United States, mainly in Latin American countries."

Can you please clarify the requirement for a Training Specialist (X002), Senior Training Specialist (X003) and Mechanic (X004) if the majority of delivery orders to be awarded under this IDIQ will be OCONUS?

These labor categories might be required to perform work overseas. Contractors will be allowed to propose local national rates at the delivery order level.

2. Section 1 Page 10 Paragraph 6.5

Corporate Program Manager Please clarify if the Corporate Program Manager (CPM) and the Project manager in the pricing table are roles meant to be filled by the same person.

Not necessarily.

3. Section 1 Page 10 Paragraph 6.5

Corporate Program Manager Is this the same position as being quoted in Attachment 2, Pg 1, Section II Specific Requirements and Quoted in Attachment 6 Line 9?

No. Contractor may propose CPM costs at the delivery order level.

4. Section 1 Page 13 Paragraph 7.0 (b)

Pricing The referenced paragraph state fully loaded hourly labor rates are found in Attachment 1. Attachments 2 through 8 were provided as separate documents, and Attachment 1 is not included within the RFP. Please clarify.

Per FBO announcement, Attachment 1 will be completed by the Contracting Officer and attached prior to award and is therefore not included in this solicitation.

5. Section 1 Page 30, Paragraph (e)(1)

Clearances In the paragraph “Pre-Performance Requirements,” it notes that contractors are responsible for ensuring all specified security clearances have been granted prior to sending employees to a work site. Please clarify that a facility clearance is not required for this contract, and what levels of personnel clearances may be required.

A facility clearance is not required. Refer to Section 1 [Items 16.2(b)(8) and 24.0] and Attachment 2, Section I, Item 4 for personnel security clearance requirements.

Unclassified

Section / Attachment Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

6. Section 3

Subsection 4.4

Will the two sample task orders be used as the first two real task orders for the IDIQ? Please clarify as this will impact pricing.

Yes. Refer to Section 1, Item 12.0, Paragraph (f).

7. Section 3

Page 62 of 91 Section C Volume III – Price Proposal states “Offerors shall submit unit prices rounded to the nearest whole dollar.”

Please confirm “Unit Prices” refers to Sample DO1 and DO2 only. Please confirm that Labor rates may be submitted with two decimal point.

This also applies to labor rates.

8. Section 3 Pages 62 & 63 of 91 RFP states “Complete and submit Attachment 6 – Pricing Table.” Also states “In addition, provide a price breakout for sample task order 1 and sample task order 2.”

Does the breakout on Attachment 6 (Lines 15-20 for DO 1 and lines 22-27 for DO 2) provide the breakout required? If not, what additional information is needed? Is there a template?

No, it does not. The Offeror shall provide a breakout including at least:

• Price for vehicles;

• Price for modifications (if required)

• Price for Warranty

• Price for Maintenance (if required)

• Insurance, Registration, etc. (if required)

Amendment will be issued to clarify.

9. Section 3 Page 63, Paragraph

(2) Past Performance For Volume IV under Tab 2, the solicitation lists nine areas of information to be included for recent, relevant efforts. Please clarify whether a brief description of each effort should also be included at Tab 2.

Not required.

10. Section 3 Pages 63, 65, 66 Past Performance As Volume IV is limited to 15 pages and includes six tabbed sections, please provide the following clarifications:

(a) As multiple teammates increases the amount of pages in Tab 5, which is pro forma information, would the government consider exempting this tab from page limits to allow offerors to provide more substantive information for other tabs?

(b) Is any information regarding past performance questionnaires (offeror-completed pages, etc.)

required to be submitted within Volume IV, or is independent submission of PPQs by assessors sufficient?

(a) Page limit remains as is.

(b) Independent submission of PPQs by assessors is sufficient.

Unclassified

Section / Attachment Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

11. Attachment 6;

Attachment 2

Row 9- 12; Page 1 Section 4

Project Manager (US) Training Specialist (US) Senior Training Specialist (US) Mechanic (US)

Attachment 2 references the ability to hire Local Nationals and Third Country Nationals; however, the labor categories in the pricing attachment 6 state US in parentheses next to CLIN X001 – X004. Will the government confirm that properly vetted local nationals or third country nationals may be used for these positions?

Unless otherwise restricted at the delivery order level, TCNs and LNs may be utilized. Refer to Section 1, Item 7.0, Paragraph (g) for a description of how labor rates for TCNs and LNs will be handled under the contract.

12. Attachment 6;

Attachment 2

On Labor and Category descriptions mentions Local Nationals (LN) and Third country nationals (TCN), but on Pricing on the descriptions it shows (US), can we fill these positions with LN or/and TCN?

Refer to response to question number 11.

13. Attachment 7 Subline 005B Double Cab Pickup Accessories and Adaptations. The specification calls for a Toyota Hilux truck or equivalent, but the modifications being requested for pickup bed we question if a full size truck like Ford F150 or Dodge Ram 1500 is more suitable for these compartment modifications.

The Toyota Hilux bed length is roughly 5’. If a full size truck is preferred do you still require the amphibious modifications?

Upon coordination with Government of Colombia end user and INL, the requirement for a Hilux or equal remains.

14. Attachment 7 - Sample Delivery Order 1

Subline 005A Double Cab Pickup Accessories and Adaptations

Removable Tent cover for pickup box Can you clarify what is the specific model cover the Police SIU currently uses we can match for standardization and uniformity purposes, if so please provide info? If not available, can you advise if the height dimensions of the cover and what material is requested?

There is no specific model in use. Additional information will be included in revised Attachment 7.

15. Attachment 7 Technical Specification Section 005C, Page 6, First bullet under the header Documents

SOAT Insurance for one year Is SOAT insurance required on all delivery orders? No. The request for delivery order proposal (RFDOP) / SOW will specify if SOAT is required.

Unclassified

Section / Attachment Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

16. Attachment 7 - Sample Delivery Order 1

Subline 005A Double Cab Pickup Accessories and Adaptations

Fixed Central Bench with removable backrest in the pickup box

Please clarify the following:

- Advise how many passengers you want to capacity for in the box area?

- Do you want bench to be placed against rear cab or down center of pickup box?

- Is there a specific model bench the Police SIU currently uses we can match for standardization and uniformity purposes, if so please provide info?

There is no specific model in use. Additional information will be included in revised Attachment 7.

17. Attachment 7 All pages Item 005C

Vehicle Specifications Would the government accept an engine displacement less than 250cc if the proposed motorcycle produces the specified horsepower and torque?

The 250cc specification refers to Attachment 8, Item 006C.

Displacement requirement has been relaxed. Refer to revised Attachment 8.

18. Attachment 7 Pages 1-5; Subline Items 005A and 005B

Vehicle Specs Is a variable geometry style turbocharger required if all other engine power and torque specifications are met?

No, it is not required. Attachment 7 will be revised.

19. Attachment 7 Pages 1-5; Subline Items 005A and 005B

Vehicle Specs Please define/explain “laterals handles.”

It refers to tow hooks. Attachment 7 will be revised.

20. Attachment 7 Pages 1-5; Subline Items 005A and 005B

Vehicle Specs Does the government require LED fog lights or halogen fog lights?

LED. Attachment 7 will be revised.

21. Attachment 7 Pages 1-5; Subline Items 005A and 005B

Vehicle Specs Does the government require both ARB fog lights and IPF fog lights (4 lights total per vehicle)?

Yes.

22. Attachment 7 Pages 1-5; Subline Items 005A and 005B

Vehicle Specs Does “Cabin Floor in Metal” refer to removing factory carpet and sound deadening material from the cab floor?

Remove carpet only. Attachment 7 will be revised.

23. Attachment 7 - Sample Delivery Order 1

Subline 005A Double Cab Pickup Accessories and Adaptations

Floor material removal Can you advise if you are looking to have the floor material removed down to bare metal, or would the government accept another floor covering, vinyl or a LineX type material?

Vinyl appropriate for intended use. Attachment 7 will be revised.

Unclassified

Section / Attachment Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

24. Attachments 7 and 8 • Attachment 7 – Sample Delivery Order 1, page 1 “2. Technical Specifications”

• Attachment 8 – Sample Delivery Order 2, page 4, paragraph 1

• Attachment 7 – Sample Delivery Order 1 “Documentation:

• SOAT insurance for one year

• Gas emissions certificate

• Registration and Property card under the Colombian Attorney’s General Office”

• Attachment 8 – Sample Delivery Order 2 “As soon as the contract is awarded, the contractor will contact the INL contact point to begin the local registration, the SOAT insurance and the plaque assignment procedure.”

Please confirm if the Government of Colombia will be responsible for the payment and paperwork of the vehicles (plate assignment, gas emissions certificate, Registration and Property card under the Colombian Attorney’s General Office, SOAT insurance, vehicle taxes, etc.)

Please confirm that the Offeror should not include these items on the pricing for both Sample Task Orders.

Attachment 7 – Contractor responsible for payment and processing.

Attachment 8 – DOC and INL are responsible for payment. Contractor will assist in processing required documentation.

25. Attachments 7 and 8 All pages Warranty In Attachment 7, the government asks for a 3-year, 100,000-warranty period on pickup trucks, which is the typical manufacturer’s warranty. However, in Attachment 8, the government asks for 5-year, 120,000 warranty period on similar pickup trucks. Will the government accept a third-party warranty for the additional time and mileage, or alternatively will the government consider the 3-year, 100,000-warranty period?

Warranty requirements remain as is. Contractor is ultimately responsible to provide required warranty service and is free to select the best approach meeting required response timeframes and geographic coverage.

26. Attachments 7 and 8 The period of performance stated for A005A, A005B, 006A, 006B and 006C is stated as no later than 120 calendar days after receipt of order

(ARO).

Would the government consider extending that period?

Larger order and uniform vehicle requests may need to be sourced from factory production with a general timeframe between 2 – 4 months from placement of order.

Delivery dates will be changed to no later than 180 calendar days after receipt of order (ARO).

Unclassified

Section / Attachment Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

27. Attachments 7 and 8 5. TAXES

AND CUSTOM

DUTIES pg 3 & 4

5a. Documentation pg 2 5b. Documentation Pg 3 5C. Documentation Pg 5

Attachment 8

5. TAXES AND CUSTOM DUTIES

The items to be delivered under this order will be donated by INL to the Government of Colombia.

Price exclude VAT, income, entrance, or any other related taxes. The U.S. Government (USG) will assist the contractor in obtaining customs clearance and tax exemption certificates from the Government of Colombia.

DIRAN, DIJIN and CTI will be responsible for handling administrative details and payments related to local registration, insurance payment and obtaining registration fees. The CNP and CTI assume all costs for these processes. As soon as the contract is awarded, the contractor will contact the INL contact point to begin the local registration, the SOAT insurance and the plaque assignment procedure.

Attachment 7 5a, 5b, 5c Documentation:

• SOAT insurance for one year

• Gas emissions certificate

• Registration and Property card under the Colombian Attorney’s General Office

Is contractor responsible for payment of:

SOAT

Registration, Plaque?

Or do we have to obtain them?

Refer to response to question number 24.

Unclassified

Section / Attachment Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

28. Attachment 8 Attachment 8 – Sample Delivery Order 2, page 2, Subline Item 006B

Technical Specifications The technical specifications for subline item 006B are related to an end-of-sale model.

Does INL want the Offeror to consider the requested model in its proposal, even though it is highly possible that when the Task Order is assigned the remaining units for the requested model do not exist anymore, or are not enough to cover the quantity wanted?

NOTE: The model of the same brand that will replace this end-of-sale model has lower technical specifications than the ones requested. In case a different model needs to be considered, please provide the new technical specs or model wanted.

The Government did not request a specific vehicle.

The picture was for illustration purposes only.

Offerors may propose any vehicle meeting or exceeding the performance requirements.

29. Attachment 8 All pages Vehicle Specs Does the government have preferred colors for the pickups and sedans?

White.

30. Attachment 8 Confirming the government does not require Preventative Maintenance coverage on these vehicles?

Preventive maintenance is not required for Attachment 8.

31. Attachment 8 Page 2, Section 2.2 Subline Item 006B – 68 EA (Sedan) The sedan with these technical specifications is no longer manufactured or imported into Colombia. Would the Government consider allowing a substitution, and if so, will the Government amend the delivery order?

The Government did not request a specific vehicle.

The picture was for illustration purposes only.

Offerors may propose any vehicle meeting or exceeding the performance requirements.

32. Attachment 8 N/A Preventative Maintenance Attachment 7, Delivery Order 1 outlines information regarding preventative maintenance; however, a similar section is not outlined in Attachment 8. Can the government clarify what is required for preventative maintenance under Attachment 8, Sample Delivery Order 2?

Preventive maintenance is not required for Attachment 8.

33. Attachment 8 Page 2, Section 2.3 Subline Item 006C – 25 EA (Motorcycle)

Subline Item 006C – 25 EA (Motorcycle) The Suzuki 250CC motorcycles are only available for the 2018 model year, and there is currently no substitute model for these 250CC motorcycles available. Is there a specific vehicle that the government prefers we use as a substitute?

No preferred model. Offerors may propose any motorcycle meeting or exceeding the performance requirements.

Unclassified

Section / Attachment Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

34. Attachment 8 Page 2, Section 2.3 Subline Item 006C – 25 EA (Motorcycle)

Subline Item 006C – 25 EA (Motorcycle) Are there any markings (logos, etc.) for the motorcycles that are required for delivery?

No.

35. Attachment 8 Page 2. 2.1 Displacement, Horsepower, Torque, Overall Length, Overall Height, Overall Width, and Payload.

Does the “>” constitute “at maximum” for the requirement? Attachment 8 will be revised to allow for (+/-) variations.

36. Attachment 8 Page 2 2.1 Speeds Is a 6-speed manual transmission acceptable? This gearing allows for more control of the vehicle, better fuel consumption as well as more competition for bids.

Acceptable. Attachment 8 will be revised.

37. Attachment 8 Page 2 2.1 Displacement If “>” does not constitute “at maximum” can the minimum displacement be lowered to 2.2L if the horsepower and torque numbers are met? This will allow for more competition during the bidding process.

Attachment 8 will be revised to allow for (+/-) variations.

38. Attachment 8 Page 2 2.1 Overall Length, Overall Height, Overall Width, and Payload.

Is it possible to add a “+/- 5%” for all dimension requirements? This will increase competition for your tender and net lower prices.

Attachment 8 will be revised to allow for (+/-) variations.