19AQMM18R0254_Attachment_7_Sample_DO1_22_Aug_2019.pdf

19AQMM18R0254 – ATTACHMENT 7 – SAMPLE DELIVERY ORDER 1

SAMPLE DELIVERY ORDER 1

INL Bogota, Colombia

DATE: August 22, 2019

RECIPIENT: Colombian Attorney’s General Office – Special Investigation Unit

1. BACKGROUND

Vehicles purchased under this project will be donated by INL Bogota to the Special Investigation Unit (Unidad Especial de Investigación para el Desmantelamiento de las Organizaciones y Conductas Criminales Responsables de Homicidios y Masacres - SIU) of the Colombian Attorney’s General Office (AGO). The purpose of the project is to strengthen the capacity of the SIU whose mission is to investigate and prosecute individuals and criminal organizations for crimes against human rights defenders and social leaders.

The vehicles are needed to collect and process evidence in isolated and hard-to-reach territories in which the majority of murders of human rights defenders are taking place. These vehicles are critical to the proper collection and processing of evidence. The project is squarely in line with INL’s human rights strategy.

2. TECHNICAL SPECIFICATIONS

Subline Item Description QTY

005A

Amphibious-adapted double cab pick-up truck. Toyota Hilux MT Diesel 2020 or equal, with the following minimum specifications:

• Diesel engine of 2400 cc or equivalent

• Manual Transmission 6 Shifts + Reverse

• Power Steering

• Air conditioning

• Part Time 4 wheel drive

• Airbags: 2 or more

• Capacity: 890 Kg or more

• Minimum floor distance (front differential): 286 mm

• Minimum floor distance (rear differential): 194,1 mm

• 2 side steps

• Tires LT245/70 R17 TL mud terrain T/A km2 Goodrich MT or equal - 5 units (4 EA plus 1 EA spare)

• Power output: At least 147,5 @ 3.400 (HP/rpm) or equivalent

• Torque: At least 400 @ 1.600 A 2.000 (Nm / rpm) or equivalent

• Total length: 5200 mm to 5400 mm

• Total width: 1700 mm to 1900 mm

• Total height: 1700 mm to 1900 mm

• Wheelbase: 3100 mm to 3200 mm

• Fuel tank capacity: At least 20 Gal of capacity

• Fuel system: line 4 + Common Rail + Intercooler + Turbo NGV (variable geometry)

• Passenger spaces: 4

• Doors: 4

• Front suspension: Old Man Emu Suspension - estimated height 50 mm

• High resistance plastic cover cargo box (Bedliner)

• Front brakes: Front vented brake discs

• Rear Brakes: Drum

• Antilock Braking System (ABS)

• Electronic Brake Distribution System (EBD)

• Brake Assist (BA)

• Steering: Hydraulically assisted rack and pinion

• Color: White

• Road equipment, including starter wire with metal clamps gauge “0”, and tool and first aid kit.

Documentation:

• SOAT insurance for one year

• Gas emissions certificate

• Registration and Property card under the Colombian Attorney’s General

Office

Accessories and Adaptations:

Price includes the following accessories, and any other required accessories or adaptations, to allow for a minimum submersion capacity of at least 65% of the vehicle without suffering damage:

• ARB or equal front bumper and assembly kit

• Snorkel Safari

• ARB or equal Front bumper fog lights

• IPF or equal fog lights set

• ARB or equal metal rear bumper with central hitch and laterals handles

• Ball Tow Hitch 50 mm / At least 3,500 kg

• Cabin floor in metal

• External seats protectors synthetic leather

• Winch warn tabor 10,000 lb. steel line

• Steel roof rack

• Heavy-duty anti-roll bar (black tubular) with 20 lbs. extinguisher holder

• Fixed central bench with removable backrest in the pick-up box

• Removable tent cover for the pick-up box

005B

Amphibious-adapted double cab pick-up truck custom-crafted with corpse transportation and forensic evidence high-resistance handling modules. Toyota Hilux MT Diesel 2020 or equal, with the following minimum specifications:

• Diesel engine at least of 2400 cc or equivalent

• Manual Transmission 6 Shifts + Reverse

• Power Steering

• Air conditioning

• Part Time 4 wheel drive

• Year: 2020

• Airbags: 2 or more

• Capacity: 890 Kg or more

• Minimum floor distance (front differential): 286 mm

• Minimum floor distance (rear differential): 194,1 mm

• 2 side steps

• Tires LT245/70 R17 TL mud terrain T/A km2 Goodrich MT - 5 units

• Maximum power output: 147,5 @ 3.400 (Hp/rpm) or equivalent

• Maximum torque: 400 @ 1.600 A 2.000 (Nm / rpm) or equivalent

• Total length: 5200 mm to 5400 mm

• Total width: 1700 mm to 1900 mm

• Total height: 1700 mm to 1900 mm

• Wheelbase: 3100 mm to 3200 mm

• Fuel tank capacity: At least 20 Gal of capacity

• Fuel system: line 4 + Common Rail + Intercooler + Turbo NGV

(variable geometry)

• Passenger spaces: 4

• Doors: 4

• Front suspension: Old Man Emu suspension - estimated height 50 mm

• Front brakes: Front vented brake discs

• Rear Brakes: Drum

• Antilock Braking System (ABS)

• Electronic Brake Distribution System (EBD)

• Brake Assist (BA)

• Compression ratio: 15.0 to 1

• Steering: Hydraulically assisted rack and pinion

• Color: White

• Road equipment, including starter wire with metal clamps gauge “0”

• Gas emissions certificate

• Registration and Property card under the Colombian Attorney’s General

Office

Accessories and Adaptations:

Price includes the following accessories, and any other required accessories or adaptations, to allow for a minimum submersion capacity of at least 65% of the vehicle without suffering damage:

• ARB front bumper and assembly kit

• Snorkel Safari

• ARB Front bumper fog lights

• IPF fog lights set

• ARB metal rear bumper with central hitch and laterals handles

• Ball Tow Hitch 50 mm / 3,500 kg

• Cabin floor in metal

• External seats protectors synthetic leather

• Winch warn tabor 10,000 lb. steel line

• Steel roof rack

Computer holder:

A foldable holder for computer must be installed in the back of the cabin, secured to the right B-pillar.

Accessories and Adaptations to Pick-Up Bed:

For the corpse transportation vehicles an adaptation is required in the pick-up box specially designed and made to measure, according to the following requirements:

The Contractor must install a cabin with a total weight of approximately 146 kg and an interior fitting consisting of two compartments: one upper and one lower, distributed as follows:

• Lower compartment

- Must have two removable frames/racks in which two stainless steel trays are located.

- It must be supported on a false floor.

- Rings and straps to hold down cargo.

- The door of the pick-up box must carry an extension that allows using the gate as an enlargement of it for taller bodies.

- Safety screws and anchors.

• Upper compartment

The upper compartment needs modules installed to transport the criminology, field, and reagents equipment. The modules must guarantee the immobilization of the equipment and reagents avoiding damage to them.

A removable LED lamp should be installed in the rear-center of 12 Volts, dual (expansion and jet light) of 75 Watts and 10,000 lumens with holder and 40" telescopic tube, with the corresponding power inverter of 1,700 Watts of sinusoidal wave power from 12V to 110V.

The electrical installation must be through a 3x14 SJOOW jacket type wire, a double regulated NEMA 5-15R receptacle installed on a single gang weatherproof outlet box, wired to a main circuit breaker installed on a weatherproof NEMA 4 box, all raceway shall be liquid type armored flexible conduit.

The structure must have 2 sides in high-resistance steel and 1 central removable frame/rack:

- Rear side:

In the back, it has a storage room with access through a swing gate, with LED lighting in the compartment and a GLVM key system.

- Left side:

2 pillars with perforated board 3 trays with folding front 1 back board 7 rings 4 straps to hold down cargo Access through a swing gate, with LED lighting in the compartment and a GLVM key system.

- Right side:

2 pillars with perforated board 3 trays with folding front 1 drawer-box with 2 drawers and 2 foams 1 back board 7 rings 4 straps to hold down cargo 1 extinguisher holder 1 holder for cables and/or hoses Access through a swing gate, with LED lighting in the compartment and a GLVM key system.

• The fabrication of the structure must be in the following materials:

Side pillars in 16” and 18” gauge metal plate, 16-gauge metal structure keeping the original pick-up box of the vehicle.

Manufacturing of bodywork, interior and exterior sides and roof in special aluminum for transportation of corrosive materials.

Exterior finishing in polyurethane paint of the same original tone of the vehicle (white).

005C

High capacity dual sport motorcycle. Susuki DR 650 CC 2020 or equal with the following minimum specifications:

• Engine: 4-stroke, air-cooled, single cylinder, SOHC

• Capacity: At least 644cc

• Bore x Stroke: at least 100.0 mm x 82.0 mm (3.93 in x 3.23 in)

• Starter: Electric

• Overall Length: 2200 mm to 2300mm

• Overall Width: 850 mm to 950 mm(34.1 in.)

• Overall Height: 1200 mm to 1300 mm(47.0 in.)

• Wheelbase: 1400 mm to 1500 (58.7 in.)

• Ground Clearance: At least 265 mm (10.4 in.)

• Curb Weight: At least 147 kg (366 lb.)

• Suspension Front: Telescopic, coil spring, oil damped

• Suspension Rear: Link type, coil spring, oil damped

• Brakes Front: Disc brake, single floating rotor

• Brakes Rear: Disc brake, single rotor

• Tires Front: 90/90-21 M/C 54S, tube type

• Tires Rear: 120/90-17 M/C 64S, tube type

• Color: Solid Black

• Gas emission certificate

• Registration and Property card under the Colombian Attorney’s General

Office

3. INL SOURCE-NATIONALITY RESTRICTIONS

INL has issued a source-nationality waiver to permit the local (Colombian) purchase of the vehicles described in this solicitation.

4. DELIVERY ORDER TYPE

The Government intends to award a single Firm Fixed Price (FFP) delivery order payable entirely in US dollars (USD). No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of completing the purchase order. The Government will not adjust the contract price due to fluctuations in the cost of contract performance or due to fluctuations in exchange rates.

5. TAXES AND CUSTOM DUTIES

The items to be delivered under this order will be donated by INL to the Government of Colombia. Price exclude VAT, income, entrance, or any other related taxes. The U.S. Government (USG) will assist the contractor in obtaining customs clearance and tax exemption certificates from the Government of Colombia.

6. PERIOD OF PERFORMANCE

Contractor shall deliver required vehicles and documentation no later than 120 calendar days after receipt of order (ARO).

Contractor shall provide warranty and preventive maintenance services as detailed elsewhere on this document.

7. DELIVERY INSTRUCTIONS

FOB Destination to:

INL Warehouse / Bodega INL Calle 22B #32-62, Barrio Cundinamarca. Bogotá D.C.

Coordinación Entrega Órdenes POC: << information to be provided upon award>>.

The contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification by the USG. Partial deliveries may be considered if approved in writing by the Contracting Officer.

Contractor shall provide all customs and legalization documents (invoice, import declaration, certification of the census, chassis and engine marks). INL Bogota will not accept vehicles without the mentioned documents. All deliveries must be coordinated in advance with <<POC information to be provided upon award>>.

Vehicles must be delivered with a full tank of fuel.

At the time of delivery, the vehicle must be in perfect working order, with complete accessories and protections, must be equipped with the devices mandated by the Colombian Ministry of Transportation as of that date, and must meet the latest regulations issued by the authorities in charge of controlling and preserving the environment.

The Contractor shall provide hardcopy and/or digital manuals in Spanish. An operation manual and a preventive maintenance manual must be included. Also, a manual for parts and another one for engine repairs. For those vehicles that include preventive maintenance in the user manual, a single manual will be accepted for both (user – preventive).

8. WARRANTY

Subline Item Description Minimum Warranty Terms 005A Amphibious-adapted double cab pick-up truck At least 5 years or 120.000 km (whichever occurs first).

005B Amphibious-adapted double cab pick-up truck custom-crafted with corpse transportation and forensic evidence high-resistance handling modules

At least 5 years or 120.000 km (whichever occurs first).

For the cabin/modules: At least 3 years.

For the removable LED lamp and telescope: At least 5 years.

For the power inverter of the removable LED lamp:

At least 1 year.

005C High capacity dual sport motorcycle At least 12 months or 20.000 km (whichever occurs first).

Warranty covers any repairs needed to correct defects in materials or workmanship of all parts and components of each new vehicle supplied. Warranty includes, but is not limited to: powertrain, engine, transmission, transaxle, drive train, electrical system, chassis, and restraint systems. Sheet metal panel parts that develop perforation (rust through) due to corrosion under normal operating conditions are covered by this warranty irrespective of mileage.

Contractor shall deliver to INL and GOC a complete list of all nationwide authorized facilities that will provide warranty services under this order. In the event that Contractor does not a have maintenance facility in the city or department of Colombia in which the vehicles are being used, the Contractor shall coordinate an alternate certified maintenance site at no additional cost to INL or GOC.

All warranty replacements and repairs must be completed no later than 10 days after receipt of a warranty claim by the Contractor. This period includes the time required to ascertain the validity of the warranty claim, and may only be extended if approved in writing by the Contracting Officer or COR.

Contractor shall be solely responsible for transportation and any other additional charges required to repair or replace items covered under this warranty. The GOC may, at their sole discretion, drive the vehicles to the nearest warranty facility identified by the Contractor. If GOC is unable or unwilling to drive the vehicles, the Contractor shall make the necessary arrangements to transport the vehicles, at no additional cost to USG or GOC, to the warranty location.

All replacement parts and any spare parts or accessories provided under warranty shall be new OEM parts and accessories. Aftermarket or refurbished parts (new or used) are not acceptable.

During the warranty period, the contractor must respond to any technical requests over the phone or e-mail in a maximum of 5 hours.

8. PREVENTIVE MAINTENANCE

The Contractor shall provide, at no additional cost to USG or GOC, preventive maintenance services for each vehicle delivered. Preventive maintenance must be provided for at least the first 10,000 km of use.

Preventive maintenance shall include all OEM required and recommended services and inspections.

Maintenance must be performed by OEM authorized repair shops located throughout the country. Only OEM parts, accessories, and consumables shall be provided / used as part of preventive maintenance services. Aftermarket or refurbished parts (new or used) are not acceptable.

The Contractor shall be responsible for any damage to the vehicle or parts thereof arising from its failure to perform preventive maintenance activities. The Contractor shall deliver to the COR, no later than 5 days after award of the delivery order, an OEM-certified list of all required and recommended preventive maintenance services organized by date / mileage.