19-Attachment R – Standards Specifications .pdf

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Attached to
ITB - Emergency Response for Storm Debris Removal and Disposal Services for the Harris County Flood Control District (FEMA/NRCS)
Solicitation number
25/0290
Issued by
Harris County, Texas

About this file

This document is a Disaster Debris Removal Specification for the Harris County Flood Control District (HCFCD), detailing requirements for emergency debris removal services activated only during man-made or natural disasters declared by County, State, or Federal authorities. The contract requires the vendor to provide personnel, equipment, and services for mobilization, response, Temporary Debris Management Site (TDMS) setup, debris and hazardous tree removal, loading, and disposal within HCFCD channels, detention basins, buy-out lots, and other maintained areas. Key requirements include deploying a minimum of two employees within 24 hours of contract activation to assess disaster impacts, providing four Hot Shot crews to respond to urgent debris removal requests within 48 hours, and completing debris removal from designated locations within 120 days of contract activation, with final disposal of all debris to be completed within 150 days.

The contract includes specific payment terms, with no separate payment for mobilization plans, health and safety plans, or periodic reports. Debris removal will be paid based on pre-identified property categorization, and the vendor is responsible for obtaining all necessary permits and approvals. Temporary Debris Management Site setup payments are structured with 70% paid upon initial setup and 30% upon site restoration and permit close-out. The vendor must reduce vegetative debris through chipping or grinding, dispose of debris in approved landfills or recycling centers, and comply with all local, state, and federal regulations. Liquidated damages of $500 per day will be assessed for delays beyond the 120-day debris removal and 150-day final disposal timeframes, with potential 30-day extensions available upon demonstrating satisfactory progress.

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ATTACHMENT R

HARRIS COUNTY FLOOD CONTROL DISTRICT

DISASTER DEBRIS REMOVAL SPECIFICATION

08/21/25 Harris County Flood Control District Specifications 1/13 Disaster Debris Removal

PART 1 – GENERAL

1.1 SUMMARY

A. Section includes requirements for mobilization, response, Temporary Debris Management Site (TDMS) set-up, debris and hazardous tree removal, loading and proper disposal for debris generating events within Harris County Flood Control District (HCFCD) channels, detention basins, buy-out lots, and other HCFCD maintained areas.

B. This contract will only be activated in the event of a man-made or natural disaster declared by County, State, or Federal authorities. HCFCD will provide written notification of activation of this contract.

C. Key personnel identified by the vendor must participate in annual HCFCD preparedness activities such as meetings, trainings, and Temporary Debris Management Site reviews.

D. The Harris County Flood Control District (HCFCD) will coordinate all permitting and Fire Marshall authorizations for TDMS’s pre-identified by HCFCD located on HCFCD right-of-way. Additional sites proposed by the contractor must receive prior approval by the District before commencing site setup.

E. HCFCD reserves the right to inspect the TDMS’s, verify quantities, and review operations at any time.

F. Vendor is responsible for operating the TDMS’s in accordance with Occupational Health and Safety Administration (“OSHA”) guidelines.

G. HCFCD does not guarantee the availability or use of any final disposal sites. All final disposal sites must be approved, in writing, by HCFCD.

H. Dispose of debris in an approved landfill or green waste recycling center. HCFCD strongly encourages the use of green waste recycling centers.

I. Complete debris removal from designated locations within 120 days of contract activation and complete final disposal of all debris within 150 days.

J. Coordinate all work activities with HCFCD personnel and/or the HCFCD designated disaster debris monitoring firm.

K. The vendor, sub-contractors, or sub consultants shall not enter onto private property during the performance of this contract unless specifically authorized by the HCFCD representative and property owner through obtaining a signed Temporary Right of Entry (TROE).

Specifications 2/13 Disaster Debris Removal

1.2 MEASUREMENT AND PAYMENT

A. Where there is not a separate item listed on the Unit Price Schedule for work of this section, no separate measurement and payment is made.

B. Include cost for work under this Section in the related item listed on the Unit Price Schedule.

C. Provide performance and payment bonds and insurance information within 24 hours of receiving notice of activation.

D. No separate payment will be made for preparation of Mobilization Plan, Health and Safety Plan, or periodic written reports of the staging of personnel and equipment to the impacted area.

E. Debris removal will be paid for based on the pre-identified categorization of the subject property. If a property does not have a pre-identified category associated, one will be assigned by HCFCD prior to commencing debris removal operations at that location.

F. No separate payment will be made for debris or tree removal work performed by a Hot Shot crew.

G. No separate payment will be made for site restoration activities along access paths required to protect slopes from erosion after debris removal operations or restoration of TDMS locations to their original condition.

H. Hazardous trees and trees with hazardous limbs to be pruned will be identified by HCFCD personnel or HCFCD designated storm debris monitor.

I. There is no separate payment for tipping and/or landfill fees or any other fee related to the removal and final disposal of debris.

J. HCFCD, or its designated storm debris monitor, will inspect all collected debris before it is disposed of for verification of payment.

K. Include all necessary licenses, permits and fees for the set-up, management, operation and final close-out of TDMS’s in the Temporary Debris Management Site (TDMS) pay item.

L. Temporary Debris Management Site Set-up payment will be on the following schedule:

1. Payment of 70 percent of bid amount upon completion of TDMS set-up including move-in of major equipment, installation of access road(s), sanitary facilities, load inspection tower, Harris County Fire Marshal authorization and permit approval from the Texas Commission on Environmental Quality

(TCEQ).

2. Payment of 30 percent of bid amount when clean-up of TDMS site is complete, the site has been restored to its previous use and condition, and the receipt of close-out of permit approval from the Texas Commission on Environmental Quality (TCEQ).

Specifications 3/13 Disaster Debris Removal

M. Debris load tickets and dump tickets from Temporary Debris Management Sites are required for payment of all debris removal. Landfill tickets and/or recycling center invoice tickets are required for payment of final disposal. HCFCD will not pay for loads that do not have documented landfill or recycling center and TDMS tickets.

N. Contract quantities are estimated. Variation in actual quantities is not grounds for renegotiation of contracted rates.

1.3 SUBMITTALS

A. Submit a Health and Safety plan within thirty (30) days of contract award. The Health and Safety plan shall identify the vendor’s safety officer roles and responsibilities. The Health and Safety plan shall address the vendor’s safety plan by phase of debris management operations (mobilization, debris clearance, debris removal, demobilization). The Health and Safety Plan shall address.

1. Available health and safety training,

2. Reporting/resolution procedures for identified health and safety issues,

3. Equipment safety procedures,

4. Adherence to all local, state, and federal safety requirements,

5. Adherence of Health and Safety plan by all subcontractors,

6. Any additional information required for safe operation of the contractor during the term of this contract.

7. The vendor shall not commence any debris removal operations without a

Health and Safety plan approved by HCFCD. Any changes to the Health and Safety plan must be submitted to HCFCD in writing for review and approval.

B. Submit mobilization plan within 24 hours of contract activation. Mobilization plan will include the following:

1. Quantity of personnel and type of equipment that will be mobilized to the impacted area within 24, 48 and 72 hours after activation.

2. Identification of key management personnel and points of contact for the project.

3. Details of initiation activities including truck certification, identification of landfills and recycling centers to be used and initiation of temporary debris management site (TDMS) identification, permitting, site plan and approval process.

C. Submit Temporary Debris Management Site plan for each TDMS activated. The site plan will contain the following information:

1. Drawn to a scale of 1” = 50’.

2. Separate locations of ingress and egress to the site.

3. Site management, to include point-of-contact and organizational structure.

4. Traffic control procedures.

5. Site safety procedures.

Specifications 4/13 Disaster Debris Removal

6. Storm water pollution prevention (SWPPP) controls such as silt fences to prevent discharge of contaminated water.

7. Site security and a fire suppression plan.

8. Site layout with segregation of debris piles.

9. Hazardous waste material plan.

10. Hazardous material containment area, contractor work area and inspection tower and truck scale station location.

11. Location of grinding or chipping operation

12. Location of existing structures or sensitive areas requiring protection.

13. Environmental mitigation plan, including consideration for dust, noise, traffic, buffer zones and storm water run-off.

D. Submit site request to utilize public or private property as a TDMS site for District approval. Request will include at a minimum the following information:

1. Copy of lease agreement with property owner.

2. Property owner’s name and contact information.

3. Temporary or permanent written right-of-entry.

4. Physical address of the site or major cross streets.

5. Existing or intended access points.

6. Note important features such as structures, fences, culverts, and landscaping within or adjacent to the property.

7. A variety of on-site photographs of each site showing pre-set-up site conditions.

8. Aerial photograph showing cross streets and property boundaries.

E. Submit photos of pre-operation and post-operation conditions of all TDMS’s.

F. Submit soil samples at each TDMS in areas designated for vehicle maintenance, fuel dispensing operations, and any areas where hazardous substances are or might be generated, stored or used, unless otherwise directed by HCFCD.

Samples must be collected prior to any operation at the site and analyzed in a timely manner. TDMS close out samples shall be collected, analyzed, and provided to HCFCD for review within thirty (30) days after all operations at the site have ceased and all material and equipment have been removed from the site. Both sets of samples shall be taken from the same locations. The vendor shall utilize an independent laboratory to test samples and provide a copy of the results to HCFCD, including a map of sampling locations. Analysis must include Total Petroleum Hydrocarbons (TPH), Resource Conservation and Recovery Act (RCRA) metals and volatile organic compounds (VOCs). Samples shall be taken and analyzed utilizing Toxicity Characteristic Leaching Procedure (TCLP) methods. Soil sampling activities shall be bid separately from other TDMS activities.

G. Submit Fire Marshal authorization and TCEQ permit(s) for TDMS’s.

H. Submit periodic progress reports detailing the following activities:

1. Daily reports will include current location of each active debris removal location, quantity and type of debris removed, total number of trees removed or pruned, and total number of crews engaged in debris removal operations.

Specifications 5/13 Disaster Debris Removal

2. Weekly reports will summarize the daily reports from the preceding week.

3. Progress reporting shall be coordinated with HCFCD storm debris monitor.

4. Final Project Closeout Report will include total quantity of debris removed and disposed of by debris type, final disposition of all debris, confirmation of each TDMS site close-out with signed approvals from property owner, HCFCD representative and all applicable environmental agencies.

a. Refer to Temporary Debris Management (TDMS) Site Specification for

TDSR site close-out procedures.

I. Submit copies of all relevant permits for all final disposal facilities.

J. Submit one (1) copy of the landfill operator or recycling center invoice ticket or receipt clearly showing the scaled weight accepted by the landfill or recycling center. Include TDMS location debris was removed from on each ticket submitted.

K. Submit one copy of a completed load ticket per load of debris. No payment will be made without a completed load ticket. Incomplete tickets will not be accepted by the HCFCD representative.

L. Submit before and after photographs of all hazardous trees removed and hazardous limb removal trees. Photographs shall include latitude and longitude, and the nearest recognized address. Photos shall be taken from a perspective that clearly identifies the tree as hazardous.

1.4 DEFINITIONS

A. Organic debris: May include, but not be limited to, downed trees, tree limbs, un-treated lumber, and drifts in channels, basins, buy-out lots or other designated HCFCD areas of maintenance.

B. Inorganic debris: May include, but not be limited to, treated lumber, drywall, shopping carts, tires, construction debris and furniture.

C. White goods: May include, but not be limited to, appliances, refrigerators, and microwaves.

D. Household Hazardous Materials include, but are not limited to, lead-acid batteries, used oil, used oil filters, paints, thinners, aerosols, household cleaners, pesticides, stains and varnishes, solvents and chemicals.

E. Hot Shot Crew: Crew provided by the storm debris removal contractor to address high priority debris and hazardous tree removals.

F. DBH for tree measurement: Diameter at breast height (DBH) is defined as a height of four and a half (4.5) feet above ground level and is measured on the uphill side of the tree when a tree is located on a slope.

PART 2 – PRODUCTS – Not used

PART 3 – EXECUTION

Specifications 6/13 Disaster Debris Removal

3.1 GENERAL

A. Provide all qualified personnel, supervision, labor, services, materials, and equipment for emergency services for debris clearing, removal, reduction, storage and final disposal.

B. Provide a minimum of two (2) employees to the impacted area within 24 hours of notification of activation of contract to assess disaster impacts and determine appropriate personnel and equipment needs to provide debris removal, hazard tree removal and the set-up, operation and management of temporary debris management site(s).

C. Provide a minimum of 4 Hot Shot crews to respond to urgent debris removal and hazard tree removal requests within 48-hours of contract notice to proceed. Hot shot crews shall remain active for the duration of the debris removal project.

D. Hot Shot crews shall complete assigned high priority debris removal and/or hazardous tree removal tasks within 48 hours of assignment.

E. Provide a minimum of one (1) person to attend daily progress meetings with HCFCD and other County personnel to provide updates regarding the debris removal operation.

F. Begin removing all eligible debris as defined by Federal Emergency Management Agency (FEMA) Publication 325 within five (5) calendar days of notice to proceed and be functioning at 100% capacity within twenty-one (21) calendar days.

G. Debris removal operations shall begin in areas determined by HCFCD to have been most heavily impacted and then move into areas with lesser impacts.

Debris creating obstructions to the flow of water shall be prioritized for removal.

HCFCD reserves the right to redistribute crews/teams/capacity as needed.

H. Remove and dispose of organic, inorganic, household hazardous waste, and white goods debris that is causing, or could potentially cause, channel blockages to ensure the channel systems are flowing openly.

I. Debris removal operations shall take place 7-days per week during daylight hours unless a prior written alternate scheduled is approved by HCFCD.

J. Remove and dispose of vegetative downed debris that is three (3) inches in diameter or larger and three (3) feet in length or longer within the channel. This may include entire trees with fully exposed rootballs.

K. Debris shall be reasonably compacted into the hauling vehicle. No limbs shall be allowed to protrude more than (6”) six inches beyond the sides of the truck/trailer bed. Any debris extending above the top of the bed shall be secured in place to prevent it from falling off. Measures must be taken to avoid debris blowing out of the hauling vehicle during transport to and from the disposal site.

L. Removal of silted in or buried debris is not permitted.

M. Collection and removal of floatable debris may be required when it is deposited along the channel banks in large quantities or is located on a floatable collection screen.

Specifications 7/13 Disaster Debris Removal

N. Implement all necessary traffic control measures including signs, barricades, lighting, cones, and flagmen to maintain a safe working environment for loading and unloading of debris.

O. Removal all debris from HCFCD maintained areas within 120 days of contract notice to proceed.

P. Complete all debris removal work and site restoration activities prior to demobilizing from the designated work area. Contractor must obtain prior approval from the HCFCD representative before moving to a new designated work area.

Q. Complete final disposal of reduced debris within 150 days of contract notice to proceed.

3.2 DEBRIS REMOVAL CATEGORIES

A. All debris removal locations will fall into one of the following debris categories:

1. Category 1 Debris Removal: Channels, stormwater detention basins, buyout lots and other HCFCD maintained properties accessed primarily by land-based equipment. Areas are generally accessible with equipment along the top of the berm and require little or no clearing for access.

2. Category 2 Debris Removal: Channels are accessed primarily by land-based equipment but have limited right-of-way for equipment along the top of the berm. Access to debris may require moderate clearing and smaller equipment may be needed.

3. Category 3 Debris Removal: Channels are accessed primarily by land-based equipment but have limited to no right-of-way for equipment to access along the top of the berm. Access may require obtaining temporary rights-of-entry by adjacent landowners and significant clearing for access. Use of small equipment or manual cutting and removal of debris may be required.

4. Category 4 Debris Removal: Channels accessed primarily with water-based equipment such as: motorized barges and marsh buggies. Access along channel tops and slopes will be limited. Debris removed will need to be brought to approved staging points along the channel segment.

3.3 STORM DAMAGED TREE REMOVAL

A. Tree removals may be hazardous in nature due to proximity to existing structures, adjacent private property or other public access areas, overall condition of the tree, and available access to the work site.

B. Storm damaged trees may be located within any debris removal category area.

C. An HCFCD representative, or contract debris monitor, will designate storm damaged trees for removal or pruning.

Specifications 8/13 Disaster Debris Removal

D. Remove and dispose of storm damaged trees six (6) inches in diameter, measured at DBH, or larger and greater than twenty (20) feet in length within or adjacent to channel berms, slopes, bottoms, or other designated areas of maintenance as identified by the HCFCD representative. Work will include removal of hazardous trees that are still standing but likely to fall into a channel, basin or buy-out lot, or could block access to or along the channel maintenance berm, or could potentially cause damage to public or private property.

E. Designated storm damaged trees will be severed from the stump completely flush within two (2) inches of the surrounding grade.

F. Prune trees with hazardous hanging limbs greater than 2” diameter at the point of breakage.

G. Remove and dispose of designated stumps located on buy-out lots, channel tops and slopes or other right-of-way areas.

H. Remove and dispose of stumps that are a minimum of 24” in diameter as measured at 24” above the ground and have more than 50% of the root ball exposed or uprooted. An HCFCD representative will designate stumps to be removed.

I. Fill designated holes created from stump removal using off-site soil material with similar properties to the surrounding soil. Fill holes and mechanically compact fill material until hole is at or near surrounding grade.

J. Coordinate with the utility owner for all trees and debris intertwined in utility lines or in close proximity to utility lines.

K. Trees and other vegetative debris that extend from HCFCD ROW onto private property shall be cut at the point where it enters the ROW.

3.4 ACCESS PATHS AND DEBRIS LANDING AREAS

A. All access paths shall be preapproved by the HCFCD representative prior to clearing for debris access.

B. Install paths in a manner to minimize disturbance to the channel berms, slopes, channel bottoms and non-target vegetation.

C. Every effort should be made to protect and leave trees not severely damaged or compromised by erosion.

D. Access paths shall be no wider than twenty (20) feet on HCFCD right-of-way as approved by an HCFCD representative to gain access to the channel or other maintenance area. Chipping of vegetation and distributing the material on-site may be permitted with prior HCFCD approval. Chipped material left on-site must be evenly distributed to a depth of no more than 3 inches in any area. Distributing chipped material over drainage structures, back slope swales or within the channel bottoms is not permitted.

E. Access paths approach to crossings should be as near to right angles to a channel as possible. Cross at straight sections of channels.

F. HCFCD representative has final approval of all proposed stream crossings and ramps relating to storm debris removal operations.

Specifications 9/13 Disaster Debris Removal

G. Smooth, grade and repair any ruts created by equipment during the debris removal operation.

H. Upon completion of debris removal operations, immediately protect areas subject to erosion through revegetation and/or mechanical control measures.

I. Repair or re-grade all landing areas to provide adequate surface drainage.

Debris landing areas should have a slight (2-5% slope) to permit drainage or should be sited on well-drained soils.

J. Repair and regrade all disturbed areas where rutting has occurred including channel tops, slopes, and bottoms. Reseeding of disturbed areas where vegetation is damaged or destroyed may be required by HCFCD.

3.5 TEMPORARY DEBRIS MANAGEMENT SITE (TDMS)

A. Contractor will haul all collected debris to a designated temporary debris management site (TDMS) for measurement, reduction, and storage until final disposal.

B. Reduce all vegetative debris by chipping or grinding. Incineration of debris will not be permitted.

C. Final disposal of all collected and processed debris will be in an approved landfill, recycle center or other approved permanent disposal area.

3.6 TDMS SITE SET-UP

A. Set-up, manage and operate TDMS sites in accordance with approved permits and site management plans.

B. Construct all-weather access roads to allow vehicular access into and out of the

TDMS site during inclement weather. Access road construction will include:

1. Install culverts to maintain positive drainage when all weather access road must cross a roadside ditch or drainage area.

2. Install a minimum 8-inch subgrade of 3-inch X 5-inch granular fill.

3. Road must be a minimum of 15 feet wide.

C. Alternatives to the specifications of the all-weather access road require prior authorization by HCFCD.

D. Provide plastic lined temporary storage areas for household hazardous waste, fuel containers and other materials that may contaminate soils and groundwater in accordance with all local, State, and Federal regulations.

E. Construct debris inspection tower(s) at each TDMS site to provide full view of loaded and unloaded vehicles for debris load inspections. Debris inspection tower construction requirements:

1. Use pressure treated wood.

2. Floor elevation of the tower shall be ten (10) feet above existing ground elevation.

Specifications 10/13 Disaster Debris Removal

3. The floor area shall be a minimum of 8 feet X 8 feet, constructed of 2-inch X 8-inch joists placed 16 inches on center (O.C.) and covered with ¾ inch plywood supported by a minimum of four 6-inch X 6-inch posts.

4. A 4-foot-high wall around the perimeter of the floor area using 2-inch X 4-inch studs and ½ inch plywood.

5. Cover floor area with a roof. Roof must attach to the support beams a minimum of seven (7) feet above the floor area.

6. Include steps and a handrail for access to the tower.

F. Mechanical lifts are only acceptable as a temporary solution while towers are being constructed.

G. Vendor shall provide full water tanks for fire suppression and all other fire prevention/fighting items. Vendor is responsible for all costs necessary to control and extinguish a fire at a TDMS site if one should occur.

H. Provide all utilities and sanitation facilities, as required. A minimum of one (1) portable toilet is required at each TDMS, serviced at regular intervals.

3.7 TDMS SITE OPERATION

A. TDMS shall remain operational 7-days per week during daylight hours unless a prior written approval for an alternate schedule is approved by HCFCD.

B. Vegetative debris piles shall be reduced by chipping or grinding prior to final disposal. Reduction ratio from chipping or grinding shall be approximately 3:1.

C. Mulch piles from the chipping or grinding operation shall not exceed 18 feet in height, 50 feet in width and 350 feet in length, or as otherwise required by State and Local permit requirements.

D. Check for hot spots forming in mulch piles. Turn or water mulch piles often to prevent fires.

E. Inorganic debris may be temporarily stored at the TDMS site until final disposal sites are identified by the Contractor.

F. Dispose of inorganic debris in an approved landfill or recycling center.

G. Dispose of hazardous materials in an approved hazardous material disposal site in compliance with local, State and Federal regulations.

H. Certify removal of all refrigerants and other substances as required by local, State, and Federal regulations within collected white goods prior to disposal.

I. Provide one (1) copy of the landfill or recycling center ticket or invoice showing the quantity accepted and the channel unit number or buy-out lot address showing the source of the debris.

3.8 TDMS SITE CLOSE-OUT

A. Remove and dispose of all vegetative and mixed debris, construction and demolition debris, household hazardous waste and debris residue to an approved final debris disposal site(s). Provide documentation that shows acceptance and final disposition of all debris types.

Specifications 11/13 Disaster Debris Removal

B. Final disposal must meet local, State, and Federal environmental requirements.

C. Remove all material and restore each TDMS site to its previous use and condition including re-establishment of desirable vegetative cover within 30 calendars days of the last load of debris delivered to the site.

D. Prior to final close-out Contractor must receive written approval of site restoration from property owner, HCFCD representative and all applicable environmental agencies.

3.9 SUBSTANTIAL COMPLETION

A. Substantial Completion of the required Work shall occur when, in the sole determination of HCFCD, all the applicable conditions set forth below have been satisfied:

1. Contractor has submitted written certification to HCFCD that the project, or designated portion of project, is substantially complete, and requests a final inspection. Upon receipt of written request that project is substantially complete, HCFCD will proceed with inspection within 10 days of receipt of request or will advise the Contractor of items that prevent the project from being designated as substantially complete.

2. Contractor has obtained and delivered to HCFCD the required written approval of any agency having jurisdiction over the work, and all certificates of inspection for the work (if applicable).

3. When work is determined to be substantially complete, HCFCD will prepare a list of deficiencies (“Punch List”) to be corrected before Final Acceptance.

If work is not determined to be substantially complete, HCFCD will notify the Contractor in writing. After completing work, the Contractor shall resubmit certification and request a new final inspection. Contractor and the HCFCD must agree in writing upon the Final Punch List and the date for Final Acceptance of all required work, including completion of all Punch List items, or, if they are unable to agree, HCFCD shall prepare and issue in writing to the Contractor the Final Punch List and the date of Final Acceptance.

4. All work, except the items on the Final Punch List as approved by the HCFCD, is complete in all respects and is in compliance with the Contract to the satisfaction of HCFCD.

5. Alternatively, Substantial Completion shall occur on any date certified by the HCFCD, who shall have discretion to waive any of the foregoing conditions.

3.10 PUNCH LIST

A. A punch list is a listing of items written as specifications, which constitute the work necessary to complete the contract. The punch list will represent work yet to be done, not additional work over and above the original or amended contract.

Specifications 12/13 Disaster Debris Removal

Once the punch list has been prepared, no other work items are expected of the Contractor. If the punch list contains more than ten (10) items, the Contractor is not ready for a final inspection.

B. Upon completion of the inspection, the HCFCD shall issue a punch list indicating any items that must be addressed. If any of the services do not conform to Contract requirements, HCFCD may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

3.11 ACCEPTANCE

A. After all items on the Punch List (if applicable) have been satisfactorily completed the project can be brought to final resolution. HCFCD may require written documentation that the work has been inspected and accepted.

B. Final inspection and acceptance of all work performed, reports and other deliverables will be performed by HCFCD or its designee. The basis for acceptance shall be compliance with the requirements and other terms and conditions of the Contract.

3.12 DAMAGE TO PUBLIC OR PRIVATE PROPERTY

A. Vendor is responsible for all damage, injury, or loss to any property caused by the vendor.

B. Restore all disturbed areas to their original condition including re-grading and vegetation establishment.

C. Obtain written release from the property owner upon repairing the damage(s).

D. Contact the property owner within 7 calendar days of the receipt of a damage claim. Valid damage claims shall be repaired no later than 30 calendar days from the completion of debris removal operation.

E. Restore damage to public or private property to the satisfaction of HCFCD or an equivalent amount in funding sufficient to make repairs may be withheld from payment.

F. Retainage shall not be released to the vendor until damages are resolved in a manner satisfactory to HCFCD.

3.13 LIQUIDATED DAMAGES

A. Liquidated damages will be incurred at a rate of $500 for each day past 120 days where debris and hazardous tree removal is still outstanding and for each day past 150 days where final debris disposal is still pending.

B. Contractor may apply for extensions to the 120-day debris removal completion or the 150-day final debris disposal timeframe in 30-day increments to avoid penalties. Extension request must be in writing and satisfactory progress must be demonstrated in order to be granted an extension.

Specifications 13/13 Disaster Debris Removal

END OF SECTION

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