19-25-12040-P-AW- School Track Field and Associated Improvements - SOW.pdf

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ATLANTA PUBLIC SCHOOLS

Facilities Services 1631 LaFrance Street

Atlanta, Georgia 30307

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Request for Proposals

For

School Track, Field, and Associated Improvements (Design Build)

July 8, 2025

RFP Number: 25-12040-P-AW

Due Date: August 7, 2025

Time Due: 11:00 a.m., ET

NIGP Commodity Code(s): 909-16, 940-88

ADVERTISEMENT FOR REQUEST FOR PROPOSALS

The Atlanta Independent School System aka Atlanta Public Schools (“APS”) is seeking a design-build contractor to provide design-build services for school track, field, and associated improvements for five (5) sites BEST Academy, Coretta Scott King Young Women’s Leadership Academy, South Atlanta High School, Carver High School, Fredrick Douglass High School and Eddie S Henderson Stadium. The successful design-build contractor will be expected to provide all the services included in the standard APS design-build agreement at the following locations:

Location Address BEST Academy at the Thomas W. Dortch Jr Institute & Coretta Scott King Young Women’s Leadership Academy Note: Both Schools share one track and one football field.

1190 Northwest Drive, NW Atlanta, GA 30318

South Atlanta High School 800 Hutchens Rd SE, Atlanta, GA 30354

Carver High School 55 McDonough Blvd SE, Atlanta, GA 30315

Frederick Douglass High School 225 Hamilton E Holmes Dr NW, Atlanta, GA 30318

Eddie S Henderson Stadium 929 Monroe Dr NE, Atlanta, GA 30308

In using this method for solicitation, we are requesting your best effort in seeking the best value for our requirements. To be eligible for consideration, online proposals shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the selected Offeror to meet all specifications and guidelines set forth herein. Atlanta Public Schools, at its discretion, determines the criteria and process whereby bids are evaluated and awarded. No damages shall be recoverable by any challenger as a result of these determinations or decisions by Atlanta Public Schools.

A Pro-Proposal conference will be held at the address below on Wednesday, July 16, 2025, at 1:00 p.m., ET. and immediately after a site visit at at 1:30 p.m.

Attendance is not mandatory but is strongly encouraged.

Eddie S Henderson Stadium 929 Monroe, Dr NE Atlanta, GA 30308

All questions or requests for clarification must be sent via Bonfire under Message - Opportunity Q&A: https://aps.bonfirehub.com/opportunities/192539.

All addendums related to this solicitation will be posted on the Bonfire website at https://aps.bonfirehub.com/opportunities/192539 . It is the bidder’s responsibility to check the Bonfire website for any addendums, responses to bidder questions, or other communications related to this solicitation.

Proposals shall be submitted online at https://aps.bonfirehub.com/opportunities/192539. The Office of Procurement Services will only accept proposals submitted online. Proposal submissions are due no later than Thursday, 11:00 a.m., ET, August 7, 2025.

APS will only accept online submissions for this Proposal. Proposals can be submitted online at: https://aps.bonfirehub.com/opportunities/192539 . Proposals submitted after the bid close date will not be accepted. Note: Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

If you cannot download these documents, contact the purchasing agent, Alicia White, at alicia.white@apsk12.org.

TENTATIVE TIMELINE

07/08/2025 Release RFP to the marketplace 07/16/2025 Pre-proposal conference, 1:00 p.m., ET 7/16/2025 Site Visit 1:30 p.m., ET 07/23/2025 Deadline for written questions, 2 p.m., ET 07/11/2025 Response to questions to be posted to Bonfire.

08/07/2025 RFP due online at Bonfire by 11:00 a.m., ET 08/08/2025 Administrative Review 08/13/2025 Initial Shortlist Evaluation 08/18/2025 Phase 2 Interview/Presentation (If applicable) 09/02/2025 Recommendation to the APS Board of Education(If applicable) https://aps.bonfirehub.com/opportunities/192539 https://aps.bonfirehub.com/opportunities/192539 https://aps.bonfirehub.com/opportunities/192539 https://aps.bonfirehub.com/opportunities/192539 mailto:alicia.white@apsk12.org

1.0 PURPOSE

The Atlanta Independent School System aka Atlanta Public Schools (“APS” or “Owner”) is seeking a design-build contractor to provide design-build services for school track, field, and associated improvements for five (5) sites BEST/CSK, South Atlanta High School, Carver High

School, Fredrick Douglass High School and Eddie S Henderson Stadium. The successful design-build contractor will be expected to provide all the services included in the standard

APS design-build agreement at the following locations for a lump sum cost:

Location Address BEST Academy at the Thomas W. Dortch Jr Institute & Coretta Scott King Young Women’s Leadership Academy

1190 Northwest Drive, NW Atlanta, GA 30318

South Atlanta High School 800 Hutchens Rd SE, Atlanta, GA 30354

Carver High School 55 McDonough Blvd SE, Atlanta, GA 30315

Fredrick Douglass High School 225 Hamilton E Holmes Dr NW, Atlanta, GA 30318

Eddie S Henderson Stadium 929 Monroe Dr NE, Atlanta, GA

30308

The project’s basic scope may include but is not limited to the items listed below. Some changes to the space layout, function, or relationship to other spaces or changes to the building infrastructure or major systems may be added as the planning process moves forward.

2.0 SCOPE OF WORK

2.1 The design-build contractor must provide all necessary surveying, planning, drawings, design, testing, permitting, inspections, etc. services necessary for the completion of the work. See the attached site plans in Bonfire.

2.2 The design-build contractor must remove existing turf and track surfacing material.

2.3 The design-build contractor shall prepare, patch, repair, add to, level, etc. existing underlayment material (stone, asphalt, etc.) as necessary clean, and remove any silt, dirt, and debris.

2.4 The design-build contractor must clean, repair, and flush the perimeter trench drain system.

2.5 The design-build contractor must repair, replace, adjust, etc., the existing perimeter nailer board.

2.6 The design-build contractor must Install new track surfacing per APS Athletic

Department standards utilizing track surfacing for athletic use at High Schools.

2.7 The design-build contractor must install new track surfacing in field event areas.

2.8 The design-build contractor must install new track lane stripes, lane numbers, and event markings.

2.9 The design-build contractor shall provide a five (5) year warranty on the track surface.

2.10 The design-build contractor must install new turf surfacing and in-fill material in the event area per APS Athletic Department standards.

2.11 The design-build contractor must utilize FieldTurf Classic HD 2.50” 3 Layer turf system or approved equal.

2.12 The design-build contractor must install football, soccer, and lacrosse fields, and event markings per APS Athletic Department standards.

2.13 The design-build contractor must Install center of field and end zone team logos, names, and markings according to APS Athletic Department standards.

2.14 The design-build contractor must provide an eight (8) year warranty on turf material.

2.15 The design-build contractor Install curbs, retaining walls, flumes, drains, or other measures along the outside perimeter and adjacent areas to deter the impact and/or build-up of storm-water run-off, erosion, silt, dirt, and debris along Custer Avenue.

2.16 The design-build contractor shall remove, repair, adjust, etc., and re-install goal posts.

2.17 The design-build contractor shall remove or trim back any trees, shrubs, etc. that may overhang and drop debris on the track and field. Complete design and replace trees as necessary to meet City of Atlanta requirements.

2.18 The design-build contractor must replace or repair the perimeter fencing and gates as necessary.

2.19 The design-build contractor must refresh the Henderson Stadium track, field, and other associated improvements as necessary.

2.20 The Design-build contractor shall perform all work according to APS Design

Guidelines, Standard Specifications, APS Bulletins, APS Standard Agreement, and or the good contracting practices, and all applicable local codes, ordinances, and compliance with the following standards:

1) International Amateur Athletic Federation (IAAF)

2) National Federation of State High School Association (NFSHA)

3) National Collegiate Athletic Association (NCAA)

4) American Society for Testing and Materials (ASTM)

5) Test Method for Denier

6) Test Method for Mass Per Unit Area of Pile Yarn Floor Covering

7) Test Method for Turf Bind of Pile Yarn Floor Covering

8) Test for Breaking Load and Elongation of Textile Fabrics

9) Test for Breaking Strength and Elongation of Textile Fabrics

10) Test Method for Relative Abrasiveness of Synthetic Turf Playing

Surfaces

11) Test Methods for Water Permeability

12) Test Method for Ignition Characteristics of Finished Textile

Floor Covering Materials

13) Test Method for Shock-Absorbing Properties of Playing

Surfaces and North American Field Playing Systems (as measured in the field).

2.21 The design-build contractor must provide a baseline G-Max testing report by ASTM

F355 and ASTM F1936-10 upon project completion.

2.22 The design-build contractor must complete all work to support the current schedule of events at each location and should be scheduled to complete not later than August 25, 2026.

3.0 OWNER’S PROJECT MANAGEMENT SOFTWARE

3.1. The awarded design-builder contractor shall be required to use the Owner’s project management software. One (1) license will be distributed to the design-build contractor, at a cost to the owner, allowing access to the project management software for the Project. Using this license will be provided throughout the Project.

Based on availability, additional licenses may be provided as needed.

3.2. This Project will utilize a project management and collaboration system for all project documentation. Applicable team members of the design-build contractor (to include subcontractors as determined by the Owner) will be invited and are required to create a username (email) and password for the project management software if they do not already have one. The design-build contractor will be expected to obtain drawings, sketches, RFIs, meeting minutes, coordination drawings, change information, etc. via this application. The design-build contractor will notify subcontractors as relevant items are added. It will be the responsibility of the design-build contractor to regularly check and review updated documents as they are added. Applicable team members of the design-build contractor are required to complete a free, one-hour subcontractor training certification course for the project management software within two (2) weeks following the execution of this

Agreement. There will be no cost to the design-build contractor for the use of the owner’s project management software.

3.3 It is recommended that the design-build contractor provides mobile iOS or Android devices with the project management software App installed to at least one individual on-site to provide real-time access to currently posted drawings, Specifications, RFIs, Submittals, project documents, as well as any deficient observations or Punch List items. Providing mobile access will improve communication, efficiency, and productivity for all parties.

4.0 GENERAL REQUIREMENTS

4.1. All work conducted must be in accordance with all local, state, and federal guidelines, regulations, and laws.

4.2. Minority/Women-Owned Business Enterprises (MWBE) Outreach Efforts

It is the policy of the owner to promote the utilization of women, minorities, and small business enterprises in all phases of the design, development, construction, and maintenance of the Project. While the owner does not impose any quotas regarding their utilization, the awarded design-builder shall take all steps established by the contract documents or otherwise reasonably requested by the owner to satisfy the Owner that they have made their “best efforts” to be involved in the work as many companies or firms owned by women, minorities and small business enterprises as practicable, provided they are qualified to conduct the work. When the Design-Build Contractor is ready to begin the process, they must work with the

Owner’s Supplier Diversity office to provide an advertisement that will be made available via the Georgia Procurement Registry for thirty (30) days.

The following organizations may provide relevant resources to the awarded Design

Builder Manager:

National Association of Minority Contractors

Georgia Minority Development Council

National Association of Women in Construction: https://www.nawicatlanta.org/

For further information regarding the Owner’s policy, please click the following link:

APS Supplier Diversity.

The Design-Builder will be responsible for entering subcontractor payment information into B2G Now, the district’s Supplier Diversity software. Design Builder may review information regarding B2G by clicking the link below:

B2GNOW.

4.3 The terms and conditions contained in this solicitation and the APS Design Build

Construction Agreement Contractor-Owner Stipulated Sum (the “Agreement”) comprise the contract terms and conditions proposed by APS. APS does not intend to make changes to those terms and conditions unless it is necessary to clarify the scope of work and/or technical requirements. For any exceptions to be considered by APS, you must submit your exception request as a question through the Bonfire

System by the question due date as noted in the Scope of Work.

4.4 Design-build Contractor Conduct

4.4.1 Design-build contractor employees and subcontractors are expected to exhibit professional, courteous conduct and an appropriate appearance at https://protect-us.mimecast.com/s/SjqJCBB80EfM16RGTjxmyP?domain=nam11.safelinks.protection.outlook.com https://protect-us.mimecast.com/s/u5x4CDkYnEhn1vJ9ul7kxM?domain=nam11.safelinks.protection.outlook.com https://www.nawicatlanta.org/ https://protect-us.mimecast.com/s/wCBTCERZoQtgm907cQ2Yum?domain=nam11.safelinks.protection.outlook.com https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fb2gnow.com%2F%3Fgclid%3DEAIaIQobChMI1ceXm6qB-wIVqiZMCh1wDALUEAAYBCAAEgJZIfD_BwE&data=05%7C02%7CCheryl.Bullock%40atlanta.k12.ga.us%7Cebc821721ef743a9f0a008dc4907ae95%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638465544558846855%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=puMHDdVtSce88GfhhfV%2BRsItoy%2B%2BPcZqL6rXsOWXq0M%3D&reserved=0 all times. Any conduct or appearance deemed inappropriate by an APS representative will be grounds for removal from APS property.

4.4.2 The design-build contractor employees and subcontractors are to be respectful to faculty, students, and visitors; these employees and subcontractors are prohibited from fraternizing with these groups.

Flirtatious behavior, soliciting monies, names, addresses, and other such inquiries will cause the employee and/or subcontractor to be removed from the premises.

4.4.3 Radio or audible music is not allowed at worksites.

4.4.4 The design-build contractor shall assign the required staff to each location to be serviced.

4.5 Lost/Damaged APS property

4.5.1 The design-build contractor shall be responsible for repairing or replacing, to the satisfaction of APS, any damage caused by any willful or negligent act of its employees. The design-build contractor is also liable for any theft proven to be either committed by its employees or made possible by the willful or negligent action of its employees.

4.5.2 If APS incurs any costs due to illegal or inappropriate conduct by the design-build contractor employees, the contractor will reimburse APS for such costs, said costs shall include but are not limited to the following:

a. Re-keying or restoring of locks; service charges levied by a security alarm, law enforcement agencies, or security companies in response to false alarms;

b. Payments to law enforcement agencies or security companies for investigations of conduct that prove an employee’s inappropriate or illegal conduct;

c. Replacement costs of items are missing or damaged, due to employee’s conduct.

4.5.3 APS reserves the right (in its sole discretion) to remove the contractor from the site based on the severity of the acts committed by the contractor staff, employees, or subcontractors.

4.6 Additional APS Requirements for working on APS property

4.6.1 Standard business hours are 7:00 a.m. EST to 5:00 p.m. EST unless otherwise indicated herein.

4.6.2 No work shall be performed in an area where children are present or maybe later in the day unless otherwise indicated herein.

4.6.3 All areas of work shall be left in a clean condition, and all debris shall be removed daily and upon completion of service.

4.6.4 APS is a tobacco-free environment. Tobacco use is prohibited on all APS properties.

4.6.5 All design-build contractors, employees, and subcontractors working at any

APS property must complete at the contractor’s expense an APS fingerprint background check.

4.6.6 Upon receiving a successful result of the fingerprint background check, the design-build contractor employee or subcontractor will receive an APS badge, which must be worn at all times on APS properties.