18-01-MP27007-25333790 Solicitation.pdf

Division of Facilities Construction and Management Taylorsville State Office Building 4315 South 2700 West, 3rd Floor

Taylorsville, Utah 84129 dfcm.utah.gov | 801.957.7270

Value Based Selection for Consultant Services Programming & Design Services

Budget for the specified services is over $150,000

November 3, 2026

Student Athletic Center Utah Valley University

Orem, Utah

DFCM Project #25333790 U3P Reference # MP27007

DFCM VBS Programming and Design - Request for Proposals, 3.3.2026 DFCM Form 3c 2

Solicitation Summary The State of Utah Division of Facilities Construction and Management (DFCM) is requesting proposals for Programming and Design services for the following project:

Student Athletic Center Utah Valley University Orem, Utah DFCM Project #25333790 | U3P Reference # MP27007

Communication during the selection process shall be directed to the DFCM Representatives below only.

DFCM Project Manager: Clint Bunnell DFCM VBS Coordinator: dfcm_vbs@utah.gov

Brief Project Description: Repair and remodel the recently purchased SAELA building to enhance the buildings longevity and use for the Athletics Department.

Project Substantial Completion Prior To: December 1, 2027 Construction Cost Estimate: $3,100,000.00 Energy Incentives: Yes ☐ No ☒

Solicitation Schedule Event Date Time Location

Solicitation Posting Tuesday, November 3, 2026 3:00 PM U3P

Mandatory Meeting Tuesday, November 17, 2026 3:00 PM ☒In person: UVU SAELA Building, 1290 Sandhill Road, Orem Utah

Questions Deadline Thursday, November 19, 2026 3:00 PM U3P

Addendum Deadline Monday, November 23, 2026 3:00 PM U3P

Proposal Documents Deadline Wednesday, November 25, 2026 12:00 NOON U3P

Selection Committee: Final Selection Friday, December 4, 2026 9:00 AM

Announcement of Selected Consultant Monday, December 7, 2026 5:00 PM U3P mailto:dfcm_vbs@utah.gov https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities

DFCM Form 3c 3

Project Details Detailed Project Description:

This building was recently purchased by UVU to serve the needs of UVU student athletes by providing academic study & tutoring space, mental health, and fitness resources for the athletes. The UVU wrestling program will be housed in this building with an updated locker room and athletic training and exam rooms, allowing them to move from a modular building on the north edge of campus. The 58,000 square foot building will also house a strength & conditioning center for the student athletes of all sports, a space that does not exist at UVU. Women’s and Men’s golf will move into this building with new golf simulation driving ranges and putting greens. A film review space will be in the building along with a nutrition room. Sports Marketing, NCAA Compliance offices, and other coach and administration offices will be housed in this building.

We are using SB 102 dedicated funds to pay for the project.

Delivery Method: Design/Bid/Build

Construction Budget: $3,100,000.00

Programming Fee: A minimal programming effort will be needed to enter directly into design.

Additional Notes:

This is a tax-exempt project.

Site and landscape enhancements in the immediate proximity of the newly constructed building will not be part of the project.

The building is fully connected to Orem City utility infrastructure, electrical, and natural gas distribution systems, as well as sewer and culinary water.

Design team is responsible for coordinating design loads and determining Orem City impact fees during design and incorporating that information in the cost estimates.

Parking will be readily available with coordination on currently existing parking lots.

Design team must outline any exclusion(s) in an organized and itemized list for which they are proposing as a value engineering idea for which item was expected in the overall project priority scoping document. It is understood the fee associated will not be identified in the proposal but will be identified at a later date identified in the schedule.

DFCM VBS Programming & AE Design, updated 4.10.2023 5 The initial contract will be for a very light programming services proceeding immediately into design under the same contract. The initial contract will be light program, schematic design, design development, construction documents, construction administration and warranty phases.

This contract may increase to fulfill the complete priority list assuming additional funds become available within the duration of the project.

Construction contracts will be written based on a VBS Selection successful bid.

Pre-Programming Services to be included, but not limited to:

o Review of existing Program for an anticipated new build.

Site Analysis o Storm water retention -o Fire water flow analysis

Facility Analysis:

o Summary of spaces o Individual space list o Individual space information (one for each space including building support & core spaces) o Function and use of space o Spatial relationships

DFCM Form 3c 4 o Programmatic relationships o Power requirements o Lighting requirements o Mechanical / HVAC requirements – depending on the type of space o Acoustical requirements

Project Development Requirements:

o Cost estimating (including a breakout for AV, telecommunications, and impact/connection fees o Cost estimate for project soft costs – including FF&E o A proposed schedule for all phases of the project

Deliverables:

Programming document o Acknowledgments o Table of contents o Signature approval page o Executive summary o Program methodology/program format o Introduction o Space considerations/facility analysis ▫ Space summary list ▫ Individual space lists ▫ Individual space diagrams with FF&E ▫ Building code analysis o Design considerations ▫ Architectural requirements ▫ Engineering requirements ▫ Special requirements o Development considerations ▫ Project FF&E schedules/costs ▫ Project design and construction costs ▫ Project development options ▫ Project design and construction schedule ▫ Case Studies o Appendix ▫ Water flow analysis ▫ Special FF&E reference material ▫ Master plan ▫ Other related documents Programming Deliverable Formats:

o Final document also in PDF with linked pages and files (two thumb drives) o The survey and other CAD work shall be furnished and delivered in DWG and PDF

Project Risk Factors:

Schedule – Program Completion date December 31, 2026 Schedule – Design Completion date March 30, 2027 Schedule – Construction may begin April 30, 2027 Schedule – Construction may begin December 1, 2027 Orem City Review and Impact Fee Process.

Maximizing scope with the current budget restrictions.

Completing a thorough review of existing space and conditions

DFCM Form 3c 5

Project Requirements:

- DFCM Approved Fabricator List

- DFCM Design Management Documents

- DFCM Roofing Design Requirements

- State of Utah High Performance Building Standard and all appendixes

- Utah Valley University Design Standards https://dfcm.utah.gov/construction-management/building-official/inspections-and-testing/ https://dfcm.utah.gov/construction-management/standard-documents/ https://dfcm.utah.gov/construction-management/roofing-program/ https://dfcm.utah.gov/construction-management/high-performance-building-program/

DFCM Form 3c 6

Solicitation Documents The solicitation documents consist of all documents listed below and referenced within this solicitation.

Solicitation Documents and Forms The following project specific documents and standard documents and forms can be accessed in the U3P procurement posting for this solicitation under ‘Supporting Documentation’:

Project specific documents:

- Request for Proposals Solicitation

- UV Athletics Floor Plans

- UVU Athletic Academic Concept

- Scope of Services

- UVU Design Standards

Standard documents and forms:

- DFCM Performance References Form

- DFCM Termination or Debarment Form

DFCM Construction Management Standard Reference Documents All DFCM standard documents referenced in this solicitation can be accessed by visiting the DFCM Construction Management – Standard Documents page of the DFCM website.

DFCM General Conditions The DFCM General Conditions (“General Conditions”) and all Supplemental General Conditions (“also referred to as General Conditions”) are available on the DFCM Construction Management – Standard Documents page of the DFCM website and made part of this solicitation by reference.

https://dfcm.utah.gov/construction-management/standard-documents/ http://www.dfcm.utah.gov/ https://dfcm.utah.gov/construction-management/standard-documents/ https://dfcm.utah.gov/construction-management/standard-documents/ http://www.dfcm.utah.gov/ http://www.dfcm.utah.gov/

DFCM Form 3c 7

Procurement Process This solicitation is a Request for Proposals in which the intent of the Selection Committee is to select the Consultant who provides the best value to the State based on the information provided in their proposals and according to the selection criteria listed in this solicitation and as determined by the Selection Committee..

Individual Consultants or alliances between two or more Consultants are allowed to form a team. However, one Consultant must be declared as the lead Consultant representing the team. If the Consultant team is short listed, the State will only enter into a contract with the lead Consultant. The lead Consultant must be licensed by the State of Utah and comply with and require all of its Subconsultants to comply with the license laws as required by the State of Utah.

1. Mandatory Meeting A mandatory meeting will be held on the date and time and at the location specified on the Solicitation Schedule. All prime Consultants wishing to propose on this project must attend and sign in. Consultants not in attendance at this meeting are ineligible to propose on this project. Subconsultants and suppliers are invited to attend this meeting, but it is not mandatory.

During the mandatory meeting, a presentation will be made describing the project and overall scope of work. Interested Consultants may ask questions and request clarification about the project and the procurement process.

2. Requests for Information, Questions and Addendum All project related requests for information, clarifications, and questions must be submitted to DFCM via the U3P website no later than the time and date specified on the Solicitation Schedule. An addendum in response will be posted on the U3P website no later than the time and date specified on the Solicitation Schedule. All addenda issued shall become part of the solicitation, and any changes or additional requirements shall be incorporated into the Consultant’s proposal.

3. Proposal Documents Deadline All proposals must be submitted through the U3P website no later than the time and date specified on the Solicitation Schedule. Late proposals will not be accepted.

Consultants attempting to submit a proposal through U3P website after the proposal deadline has passed will not be successful and therefore not consideration for award of this project. It is the sole responsibility of the Consultant to confirm their proposal is successfully submitted into U3P prior to the proposal deadline. Technical questions related to U3P should be directed to u3padmin@utah.gov.

4. Proposal Requirements for Business Confidential Information A Consultant wishing to claim that information in a proposal is 1) a "trade secret" as that term is defined in Utah Code 63G-2-305; or 2) protected commercial information; or 3) non-individual financial information, shall submit with the proposal:

a) the Claim of Business Confidentiality Form, which can be found on the DFCM website - Construction Management - Standard Documents page, and a concise statement of the reasons supporting the claim for business confidentiality on the Claim of Business Confidentiality Form; and

b) in addition to the Consultant's unredacted proposal, a copy of the Consultant's proposal with the confidential business information redacted.

Provided that a Consultant complies with the requirements of Utah Code 63G-2-309 and UAR R23-1-703 for protecting confidential business information, in the event of a request for the Consultant's proposal under 63G-2-204, DFCM will provide the requestor with a copy of the Consultant's redacted proposal. Provided that a Consultant complies with the requirements of Utah Code 63G-2-309 and UAR R23-1-703 for protecting confidential business information, in the event of a request for the Consultant's proposal under Utah Code 63G-2-204, DFCM will not provide the requestor with a copy of the Consultant's unredacted proposal without notification to the Consultant as provided in Utah Code 63G-6a-309 and then only as provided in Utah Code 63G-2-309.

Failure to provide a Claim of Business Confidentiality Form or redacted proposal with the proposal shall result in the Consultant's proposal being classified as an unprotected public record. In the event proposal documents are GRAMA https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:u3padmin@utah.gov

DFCM Form 3c 8 requested, DFCM will not contact Consultants to provide a second opportunity to submit a redacted proposal. If the Consultant has chosen not to submit a redacted version of their proposal with their non-redacted proposal, the non-redacted version will be released as required by law.

Pricing may not be classified as business confidential and will be considered public information. An entire proposal may not be designated as "PROTECTED", "CONFIDENTIAL" or "PROPRIETARY".

5. The Selection Committee The Selection Committee may be composed of individuals from DFCM, the User Agency/Institution, and representatives from the design or construction disciplines. The Selection Committee is responsible for the following, as the events apply to the solicitation:

- Evaluating and scoring proposal documents

- Short listing Contractors and Consultants

- Interviewing and scoring or ranking Contractors and Consultants for selection of the awarded Contractor or

Consultant

To maintain the fair and equitable treatment of everyone, Consultants shall not unduly contact or offer gifts or gratuities to DFCM employees, State of Utah Agency/Institution employees, Selection Committee members or any others involved with this project to influence the selection process or in a manner that gives the appearance of influencing the selection process. This prohibition applies before the solicitation is issued and extends through the award of a contract. Failure to comply with this requirement may result in a disqualification in the selection process. Consultants should be aware that Selection Committee members will be required to certify that they have not been contacted by any Consultants to influence the selection process.

The Selection Committee members for this project are:

- Clint Bunnell, DFCM

- Stacy Hamm, Utah Valley University

- TBD

6. Selection of the Awarded Consultant DFCM intends to enter into a Contract with the Prime Consultant providing the best value to the State based on the information contained within the proposal documents, as determined by the Selection Committee, and in accordance with the selection criteria.

7. Fee Negotiation and Contract Following selection of a Consultant by the Selection Committee, and prior to the award of the Contract, DFCM will negotiate the final Contract fee with the highest scoring Consultant. Should the DFCM be unable to agree to a satisfactory fee with the Consultant that DFCM determines to be fair and reasonable to the State, discussions with that Consultant shall be formally terminated. Negotiations will then be entered into with the second highest scoring Consultant.

At the conclusion of negotiations, DFCM will only enter into a Professional Services Contract with the selected Consultant. After satisfactory completion of the programming, DFCM may award the Design Contract to the programming Consultant.

8. Withdrawal of Proposals Consultants may withdraw their proposals by written request to dfcm_vbs@utah.gov up until the Award Notification is issued.

9. DFCM Reservation of Rights The Division of Facilities Construction and Management reserves the right to reject any or all proposals or to waive any formality or technicality in any proposal in the best interest of the State.

10. Licensure https://dfcm.utah.gov/construction-management/standard-documents/

DFCM Form 3c 9

The Consultant shall comply with and require all subconsultants to comply with the license laws as required by the State of Utah.

11. Financial Responsibility of Consultants, Subconsultants, and Sub-Subconsultants Consultants shall respond promptly to any inquiry by the DFCM to any concern of financial responsibility of the Consultant, subconsultant, or sub-subconsultant.

DFCM Form 3c 10

Selection Criteria and Additional Requirements The following selection criteria will be used in evaluating each proposal. Each criterion is assigned a point value and weighed accordingly. The Selection Committee will consider all selection criteria in performing a comprehensive evaluation of the proposals. DFCM intends to enter into a Contract with the Prime Consultant providing the best value to the State as determined by the Selection Committee and according to the selection criteria.

Selection Criteria Points Summary Statement of Qualifications 100

Management Plan 140 Past Performance References 60

Total Possible Points 300

A. Statement of Qualifications | 100 Points The Statement of Qualifications describes the experience and qualifications of the Consultant, and the project team members identified in the proposal. Include sufficient information in the Statement of Qualifications addressing each of the following selection criteria:

30 points | Project Specific Team Experience: What is the project team’s specific experience on past successful projects, in relation to similar project type, scope, size and complexity? Has the team designed a student athletic center, or equivalent venues

40 points | Project Manager Experience: Show the experience of past relevant projects. Consider availability, other current projects and percent of commitment, years of experience and years of experience with current firm. Have the project manager speak to the project and their approach to managing it.

30 points | Project Architects Experience: Show the experience on relevant past projects, roles, availability, current assignments and percent of commitment. Have the project architect speak to their approach to drawing and specifications quality control.

B. Management Plan | 140 Points The Management Plan describes how the project will be managed. Include sufficient information about the proposed Management Plan addressing each of the following selection criteria:

30 points | Scope, Budget, and Schedule Control Plan: Was the scope, budget, and schedule control plan clearly defined and will it work for this project? Outline how each of these items will be prioritized.

10 points | Project Communication Plan: Show how the team will identify and communicate with the Stakeholders (Owner, User and Contractor). Explain how your firm communicates and creates accountability and trust

20 points | Sub-consultant Management Plan: Show how sub-consultants will be selected and managed.

Describe your plan to oversee subconsultants’ quality and participation.

30 points | Risk Identification, Mitigation, and Value-Added Ideas Plan: Has the team demonstrated an understanding of the project through identification of risks and have they provided a detailed mitigation plan and value-added ideas. Speak to each of these items and be clear as to what is the risk, what is the mitigation, and what is the value-added idea

50 points | Project Approach to maximize the scope of the priority list given the current budgetary restrictions.

C. Past Performance References | 60 Points DFCM Performance Ratings DFCM rates the performance of each Contractor on a scale of 1 (low) to 5 (high). Ratings for completed DFCM projects over the past five years will be averaged and used in the selection scoring matrix.

DFCM Form 3c 11

It is the Contractor’s responsibility to confirm and review for accuracy their DFCM performance ratings prior to the proposal deadline. Changes made to DFCM ratings resulting from discrepancies found after the proposal deadline will be reflected in future selections.

DFCM performance ratings are available for review upon request by contacting the DFCM VBS Coordinator via email at dfcm_vbs@utah.gov.

Non-DFCM Performance References If a Contractor does not have a minimum of three active DFCM performance ratings, they are required to submit references for non-DFCM projects of comparable type, scope, size, and completed within the past five years that will supplement any of the Contractor’s DFCM performance ratings. All references must be for projects in which the Contractor was the prime Contractor.

Complete and accurate information for non-DFCM references must be provided on the DFCM Performance References Form. The form requires a minimum of five references. Incomplete reference information or the inability for DFCM to acquire a rating from a provided reference may result in the Contractor being disqualification from the selection process.

How does DFCM rate non-DFCM projects?

To obtain a minimum of three collective performance ratings for each Contractor, references provided for non- DFCM projects will be contacted at random and asked a series of predetermined questions. The reference will be asked to rate the Contractor on a scale of 1 (low) to 5 (high) for each question. The ratings will be averaged and result in a performance rating for the corresponding project. DFCM will only contact references until a collective total of three performance ratings for non-DFCM and DFCM projects are obtained. The three performance ratings will be averaged and used in the selection scoring matrix. Contractors that fail to meet this requirement or a minimum of three collective ratings may be disqualified from the selection process.

Additional Requirements The following documents are not part of the selection criteria but are requirements that, if not met, may disqualify the Consultant from the selection process or award of the Contract if not submitted.

D. DFCM Termination or Debarment Form The Consultant must sign and submit the provided DFCM Termination or Debarment Form certifying that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any government agency. This form also certifies that neither they nor their principals have been terminated during the performance of a contract or withdrew from a contract to avoid termination. If the Consultant cannot certify these two statements, the form provides a section for a written explanation of the circumstances to be provided for review by DFCM. Although this form is not part of the selection criteria, it is a required proposal document. Proposals submitted without this form may lead to Consultant disqualification.

E. Health Insurance Statement of Compliance Form (applicable to the awarded Consultant only) The Health Insurance Statement of Compliance Form applies to: (i) a prime Contractor (and design professional) if the prime contract (or design professional contract) is in the aggregate amount of $2,000,000 or greater; and

(ii) applies to a subcontractor (and subconsultant of design professional) if the subcontract is in the aggregate amount of $1,000,000 or greater. For benchmark information, please visit Health Insurance Statement of Compliance Benchmark Information.

If applicable to this project, the awarded Contractor must submit the Health Insurance Statement of Compliance Form to DFCM via email at dfcmcontracts@utah.gov before the Construction Contract Notice to Proceed will be issued. The form can be found on the DFCM website – Construction Management - Standard Documents page and is also posted in U3P.

http://www.health.utah.gov/chip/PDF/2016Benchmark.pdf http://www.health.utah.gov/chip/PDF/2016Benchmark.pdf mailto:dfcmcontracts@utah.gov

DFCM Form 3c 12

Proposal Documents The proposal documents consist of all requirements in the sections listed below. Proposals must address all selection criteria detailed in the Selection Criteria section of this solicitation.

Proposals exceeding the total page limit, the section page limits, or not following the formatting requirements may be considered non-responsive and may not be evaluated. Do not include any additional pages such as section dividers or blank pages.

Please note: U3P has a 1 GB size limit for any individual upload.

Proposals shall be organized as follows: Section Page Limits

Section One: Cover Page. Include the project name and project number as well as the prime Contractor’s name. The cover page may have a picture on it with a brief description. The cover page must include the name of the Contractor’s primary contact for this project, phone number, address, and email.

Section Two: Letter of introduction. 1

Section Three: Organizational chart, including team member roles and responsibilities. Resumes are required.

18 Statement of Qualifications. Address all items listed in the ‘Statement of Qualifications’ section of the Selection Criteria.

Management Plan. Address all items listed in the ‘Management Plan’ section of the Selection Criteria.

Section Four: Project Schedule. Indicate critical dates and other information in sufficient detail for the Selection Committee to determine if the time frames are reasonable.

Section Five: Proposal Summary Page(s). Include in these page(s) a summation of Section Three, above.

Contractor may utilize an 11x17 size page(s).

Total Page Limit for Sections 1 - 5: 24 Proposal documents listed in Sections 1 – 5 above must be combined and uploaded as one PDF document.

Hyperlinks to additional pages and external sources are not allowed and will not be assessed as part of the proposal.

DFCM Termination or Debarment Form:

The DFCM Termination or Debarment Form shall be uploaded independent of Sections 1

– 4 and the DFCM Past Performance References Form.

DFCM Past Performance References Form:

The DFCM Past Performance References Form shall be uploaded independent of Sections 1 – 4 and the DFCM Termination or Debarment Form.

Only required if Contractor does not have three or more past performance ratings on record for DFCM projects. Contact dfcm_vbs@utah.gov to verify.

Proposal Document Formatting Requirements:

Font Size: 12 minimum Page Size: 8.5 x 11, margins no smaller than 0.5” (excludes Project Schedule)

Proposal Documents