17-Submission Instructions - 27-0627-025.docx
DOCX document 25 KB Posted
- Attached to
- FIRE PUMP REPLACEMENT AT BPS 97
- Solicitation number
- 27-0627-025
- Issued by
- Erie County, New York
About this file
This is a submission instructions document for the Buffalo Public Schools' Fire Pump Replacement at BPS 97 project in New York. Suppliers are required to submit their bids through the Bonfire public portal by the closing time of April 22, 2026 at 1:00 PM EDT. The intent to bid deadline is April 20, 2026 at 4:00 PM EDT, and the question period runs from March 31, 2026 to April 13, 2026 at 4:00 PM EDT. The project involves fire prevention services classified under UNSPSC commodity code 92101603, addressing the replacement of fire pumps in Buildings 99 and 97, which are critical facilities requiring fully functional fire protection systems to ensure occupant safety and compliance with local fire codes and insurance requirements.
Suppliers must submit multiple required documents including the Offering Questionnaire (Q-14QV) and Voluntary Surveys (Q-26NP) in Excel format, a signed Non-Collusive Bidding Certification, insurance certificates, completed Equal Opportunity Forms, bid forms, a bid bond, and references. Optional submissions include Owners & Contractors Protective Liability Coverage documentation, performance bonds, disclosure narratives, debarment narratives, MWBE certifications and compliance narratives, subcontractor documentation, and anti-lobbying narratives. All documents must be uploaded to the Bonfire portal with a maximum file size of 1000 MB per document, and suppliers are advised to begin the submission process at least one day before the closing deadline to allow adequate time for file uploads and finalization.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| Offering Questionnaire (Q-14QV) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Voluntary Surveys (Q-26NP) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Optional |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Signed Non-Collusive Bidding Certification |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Insurance Certificate |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Completed Equal Opportunity Form |
| File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) |
| Multiple |
| Required |
| Bid Forms |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Owners & Contractors Protective Liability Coverage (OCP) |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| References |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Bid Bond |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Performance Bond |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Disclosure Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Debarment Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Certifications (MWBE, etc..) |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Policy 5414 (MWBE) Compliance Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Subcontractor Documentation |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Anti-Lobbying Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Other Vendor Information (as needed) |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| UNSPSC |
| 92101603 |
| Fire prevention services |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/229565.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/229565
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Apr 20, 2026 4:00 PM EDT.
The Question period for this opportunity starts Mar 31, 2026 4:00 PM EDT. The Question period for this opportunity ends Apr 13, 2026 4:00 PM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Apr 22, 2026 1:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support image1.jpeg
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