17-RFP Instructions - RFP-2025-9827 RAC Pressure Drop Testing.doc

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REQUEST FOR PROPOSAL (RFP) – INSTRUCTIONS

RAC Pressure Drop Testing RFP-2025-9827 TerraPower requests Suppliers to submit a proposal in response to the following documents:

· NAT-17712, Revision A - Statement of Work – Pressure Drop Testing

· NAT-16668, Test Requirement Document – Pressure Drop Testing

· NAT-6355, Quality Program Requirements

· NAT-8814, Supplier Scheduling and Reporting Requirements

· NAT-12844, Natrium Supplier Monthly Performance Report

· Purchase Order Terms and Conditions

Note that your submission shall be via Bonfire and in accordance with the required information identified. Email submission will be disqualified. Please follow the Bonfire directions closely and submit organized proposals for review and scoring. Individual volumes based on the required information shall be laid out as requested in Bonfire. Your submission will be scored based on if the submission was on time and in accordance with the listed documents required.

The successful bidder(s) will enter into an agreement with the Company. The Company’s format is provided and contains the Company’s terms & conditions, and the requirements associated with scope and pricing.

Further technical details regarding the scope is found in the Statement of Work.

CONTRACT TYPE

Bidder is requested to provide a Firm-Fixed-Priced (FFP) proposal for the required scope of work.

SOURCE SELECTION AND EVALUATION

Source Selection will be based on Trade-Off (Best Value).

Source selection evaluation criteria will be focused on the design solution, team capability to provide a complete solution, and commitment to support full scope of project. The source selection evaluation criteria and scoring can be found below.

CONTACTS AND QUESTIONS

All questions or comments pertaining to the RFP should be submitted on BonFire per the schedule published. To the extent practicable, questions and answers will be shared with all respondents accordingly.

For assistance with Bonfire or ShareFile please contact:

Davis Miniard, Senior Contract Administrator

Tel: (803) 270-3289

E-mail: rminiard@terrapower.com

PROPOSAL FORMAT

Proposals shall be submitted in four volumes as shown below and listed in Bonfire. Please provide all volumes as separate documents along with an executive summary (also separate, as an attachment to your submittal letter).

Volume 1 – Management and Operations Volume I (i.e., draft Project Plan) shall describe the management and other organizational elements that would be in place to support work under the statement of work. Include as a minimum:

· Organization chart of the management, technical and support team applicable to the task order

· Location/facility planned

· Schedule, draft, summary/high-level

Volume II – Technical

Volume II shall address the technical aspects related to supplier’s approach envisioned to respond to the SOW. Include as a minimum:

· The technical approach envisioned to perform the SOW; highlight any prior/relevant experience; key discussion points to be included:

· Experience with materials of construction; including experience in similar or previous projects.

· Description of facility and equipment capabilities to be applied to the SOW activities.

· Requested changes, if any, to the SOW ( feedback may include the following:

· Option for scaling the testing (specifically the outer plenum test) to be more cost effective

Volume III – Quality

Volume III shall describe the supplier’s quality system as applicable to work under the SOW. Include, as a minimum:

· Statement of Quality Standards and Codes to which the Nusselt Testing would be performed.

Volume IV - Business & Contract

Volume IV shall contain the total Firm-Fixed pricing & business proposal to support the SOW, and includes the following:

· Payment schedule, if applicable

· FOB Destination or Delivered Duty Paid (DDP) costs

· List and describe any exceptions to the draft Agreement and provide, as an attachment, any changes (markup/redline) to the document required to address each exception and ensure acceptance

· List and describe any exceptions to the draft Principal Terms for Optional Phases and provide, as an attachment, any changes (markup/redline) to the document required to address each exception and ensure acceptance

· For government-related procurements with an estimated value of $250,000 or above, the Supplier shall provide their Balance Sheet, Income Statement, and Statement of Cash Flows for the prior two annual periods, as well as the most recent half-year. This requirement is not required for existing suppliers who have recently completed their financial health rating analysis.

· If a supplier is determined to be High Risk/High Default, a parent guarantee or equivalent will be required prior to award.

· For Suppliers outside of the United States, please explain whether and how you intend to use an Export Credit Agency (ECA) to support your bid, if applicable. Please also explain the eligibility requirements and associated impacts, including advantages, disadvantages, and any conditions or limitations. ECA support may include investment or financing, insurance or other financial support. Please identify related fees as well as any liens or restrictions.

Proposals must be in USD, and valid for at least 180 days.

A review of a Supplier’s financials may be performed as part of the evaluation process and prior to the selection of a Supplier.

Alternative Approaches

TerraPower will consider ideas and/or recommendations for alternative approaches that will improve our program in meeting long-range goals or provide a unique/innovative advantage. Please provide your inputs as appropriate in a separate attachment. There is particular interest in promising technologies that may require development activity prior to program launch to reduce risk. Note that TerraPower will be under no obligation to choose an alternative approach; however, they will be reviewed.

Restrictions

Restrictions on end use of technology - if known, please inform TerraPower of any government or other imposed conditions on the end use of the technology and final deployment.

SOURCE SELECTION EVALUTION CRITERIA AND SCORING

Supplier selection will be based on trade-off, where technical is more important than price.

Supplier proposals will be reviewed for responsiveness to all elements of the RFP documents and Company plans to score proposals in accordance with the allocation shown in the table below. Company reserves the right to reject any or all proposals received, to reject any proposal that is in any way incomplete or irregular, and to waive any informality or irregularity in any proposal received.

(max-points)

Document quality

On-time submittal

I - Management & Operations

Management organization defined & adequate

Technical staff defined and adequate

Facilities & equipment capable of delivering the right product

Plan & schedule includes all deliverables and will meet end-goal

II - Technical

Requirements understood & addressed

Design/development approach is feasible

Applicable technical experience highlighted in development approach

III - Quality

Supplier has an adequate program

IV - Business & Contract

Costs & estimates are reasonable & supported

DOCUMENTS AVAILABLE FOR DOWNLOAD

Documents Available in BonFire:

REQUEST FOR PROPOSAL FORM 1

PROPOSAL PRICE OFFER

RFP-2025-9827

After careful review of all RFP documents and drawings, the Supplier shall furnish all services, labor, materials and equipment to complete the work as specified for the price below. Provide a firm fixed price that is complete and includes all costs and pricing to complete this work.

Supplier shall submit this form. Any pricing details can be submitted on separate sheets of paper and attach all sheets to this form.

Firm-Fixed Price Proposal

Terms and Conditions

Do you accept TerraPower Purchase Order Terms and Conditions and flowdowns?

☐ Yes ☐ No

If No, list and describe any exceptions as an attachment with markup/redlines to the document for consideration. The Company will be under no obligation to accept the exceptions; however, they will be reviewed.

Foreign Items and Labor

The Supplier, to the greatest extent practicable under this subcontract award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products).

(1) “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.

(2) “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

Is your company considered foreign?

☐ Yes ☐ No

Will there be foreign labor included in your estimate? ☐ Yes ☐ No

If yes, what is the total value $______________

Payment Terms

Indicate payment terms below or attach on separate sheets of paper:

Supplier’s Authorized Representative:

Signed this ___________ day of _____________________________________ 2025

Company Name

Print Name & Title

Signature

REQUEST FOR PROPOSAL FORM 2

SUPPLIER INFORMATION

RFP-2025-9827

Date:

Principal Contact Person:

Title:

Telephone Number:

E-Mail Address:

Firm’s Legal Name:

Firm’s Address:

State of Incorporation and Date Established:

Check all that apply:

Firm’s address is the following: ☐ Main Office ☐ Branch Office ☐ Other: __________________ Corporate structure: ☐ Corporation ☐ Partnership ☐ Joint Venture ☐ Sole Proprietorship

☐ Other: ____________________________

Foreign company:

☐ Yes ☐ No Business Classification

(check all that apply)

Small Business (SB) (including ANC and Indian Tribes)

Small Disadvantaged Business (SDB)

Woman Owned Small Business (WOSB) (Must provide SBA certification document)

HUBZone Small Business (HUB) (Must provide SBA certification document)

Veteran-Owned Small Business (VOSB)

Service-Disabled Veteran-Owned Small Business (SDVOSB)

8(a) Business Development Program (Must provide SBA certification document)

Provide copies of the federal and/or state certifications and attach to this form.

Has your company been suspended or debarred from doing business with the U.S. Government?

☐ Yes ☐ No

Is your company registered in the System for Award Management (SAM)? ☐ Yes ☐ No If no, registration is available at https://www.sam.gov

Complete the following:

Former Firm Name (if any):

Parent Company Name:

Parent Company Address:

Washington State Contractor Registration Number:

Washington State Unified Business Identifier Number:

Employment Security Department Number:

Federal Tax Identification Number:

DUNS or UEI Number:

GSA Schedule, if applicable

NAICS Code and Size Standard:

Certification

The Supplier certifies that, to the best of his/her knowledge, the information presented in this Request for Proposal is a statement of facts and that the firm has the financial capability to perform the work. The Supplier further certifies that it knows of no personal and/or organizational conflict of interest prohibited under federal, state and local law.

I certify/declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Signature

Name

Title

Date