17-Exhibit A SOW DFD AS NEEDED.docx

INTRODUCTION

The City of Detroit Office of Contracting and Procurement (OCP) requests proposals from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFP to provide construction services throughout all firehouse locations. Task for the project may include MEP upgrades, structural repair, roofing, site improvement, window replacement, engineering services, and other specialized large-scale repair/construction services deemed necessary by the City of Detroit Construction and Demolition Department.

BACKGROUND/DESCRIPTION OF ENVIRONMENT

Most of the City of Detroit firehouses were constructed in the 1920s, with a few built in the 1980s. These facilities retain many of their original structural and historic features, including exterior stone and brick façades and masonry basements. The buildings are typically one to two stories tall and range from approximately 3,000 to 10,000 square feet.

In recent years, several firehouses have received targeted upgrades, including HVAC, electrical, structural, finishes, and site improvements.

As part of the City’s ongoing effort to bring all firehouses to a State of Good Repair (SOGR), this project aims to continue system and facility improvements. The scope of work will include, but is not limited to, site work, structural enhancements, HVAC and electrical upgrades, window replacements, and new interior finishes.

SCOPE OF WORK

The City of Detroit is seeking a competent General Contract or Construction Management firm to complete major building repair, renovation, and improvement projects for the Department on various firehouse as needed. Task for this project will vary in size, scope, complexity, and urgency.

LOCATIONS:

Coordination and phasing with city staff will be required throughout the process as the facility will be fully operated during construction. All sequencing and schedule of work to must approved in advance by the City of Detroit. A master Gantt schedule, approved by the city will be required. The master schedule will require weekly updates to be issued using required throughout the project, all updates will show the start date of a task, percentage complete and the estimated completion date of each task.

Tasks for this project will be divided into two phases (I) Preconstruction Phase; and (II) the Construction phase.

Phase 1 - Preconstruction Phase During the Preconstruction phase, the selected contractor will provide an assessment of the existing systems per the selected scope and report to CDD the findings and recommendations. The contractor will be asked to find ways to minimize energy consumption, expenses, and maintenance where it’s best fit and within budget. The contractor will be responsible for providing designs to meet code if required per the approved scope of work.

Throughout the preconstruction phase, the contractor shall provide cost proposal to ensure that the selected scope of work and design stays within budget.

Permit Services Trade permits and all City requirements are the responsibility of the contractor/subcontractors.

Phase 2 -Construction Phase During the Construction Phase, the awardee will be responsible implementing the approved scope, providing all labor, materials, supervision, and other services that are necessary to accomplish the project. Repairs are to be consistent with modernization for sustainability purposes. The scope of work may include but is not limited to:

· Roof replacement

· Structural Repair

· Site Work

· Concrete Replacement

· Window Replacement

· Masonry Repair

· HVAC Upgrades

· Electrical Upgrades

· Plumbing Fixture Upgrades

· Kitchen Upgrade

· Door and Overhead Door Replacement

· Providing and installing new finishes Process

· On a rolling basis and as determined by the city, the contractor will be given a scope of work for each task/project on which to provide a quote.

· The contractor will submit quotes for the scopes, which will be reviewed for acceptance. Once approval the awarded contractor will execute the scope of work.

· Upon completion, the city will inspect to confirm the awarded contract completed the agreed terms of the scope of work. Once approved, the task/project will be considered complete and ready for invoice submission.

Types of Work

· The work can vary across all the trades and could possibly include multiple trades on one task/project. A task/project budget could range from $5,000 to $1M depending on the need.

· Contractors are expected to be able to support the capacity needed to service the workload and flow of CDD. The need for multiple task/projects to run concurrently is a high possibility.

· Majority of the task/projects are planned projects, however the possibility of Emergency Work does exist and will require urgency on the part of the contractor.

· Contractor may be requested to provide facility assessment information to assist the Department in determining a Scope of Work for a task/project.

General Conditions Contractor will be responsible and accountable for the below throughout the duration of the contract.

· Provide designs that meet code and contract compliance.

· All materials must be of commercial grade.

· Maintain the staffing levels needed to support the workload and flow of CDD. The need for multiple task/projects to run concurrently is a high possibility.

· Participate as a team member with the City of Detroit.

· Provide support and guidance to the City of Detroit throughout the entire project.

· Provide onsite project site supervision for the purposes of daily construction observation, project review and general project oversight.

· Provide all shop drawings and specifications for the scope task. Submittals and all work shall be approved before construction. CDD will review work plans and develop an adequate approach with the Contractor.

· Notify CDD in writing of any conflicts identified or questions as related to scope or drawing.

· Monitor the project budget throughout the life of the contract.

· Provide a schedule of construction and monitoring the progress through project completion. The Contractor will be accountable for the project’s target completion date. Weekly schedule updates will be required showing start/finish dates and percentage of completion per activity.

· Hire any/all subcontractors required including all required trades services/subcontractors to complete the scope of work.

· Provide the necessary project management and supervisory services as defined by the Contract Documents and in accordance with the final construction schedule.

· Closely supervise all work, ensuring adherence to specifications, quality, standards, schedule, and cost.

· Provide all documentation of guarantees, warranties and operating manuals, and system training to the City.

· Review all request for information (RFI), shop drawings, project data, and samples for compliance with contract documents. Consult with the CDD as needed.

· Provide construction safety/security.

· Invite and conduct site visits at major milestones, including but not limited to pre assessment walk, rough-in of new equipment, above ceiling rough-ins, during finishes installation, punch list walk.

· Take weekly progress photos, dated, and labeled. These will be sent by email to the CDD project manager and filed in a shared drive and/or saved in construction management software. All photos must be labeled by area/room and description of photo.

· Certify that all self-performed and subcontractor work is performed and completed per the project’s construction documents.

· At the completion of construction, perform all final project walk-throughs with the CDD project manager, facilities maintenance staff, and building occupant representative for final Owner acceptance of the project.

· Provide a full (1) year warranty on all materials/workmanship upon final acceptance by the City . All extended manufacturer warranty’s to be externed to the City of Detroit.

· Provide close out operation and maintenance manuals.

· Prepare a punch list and submit for a certificate of substantial completion

Work Plan / Schedule The selection committee will evaluate the Contractor’s understanding of the purpose and goals as presented in the work items of this RFP. Evaluation will be based on the information presented in the Contractor’s proposal and schedule. The Project can benefit from a clear project approach that addresses these challenges.

· Based on your recommendation provide specs on how to approach the scope of work.

· Schedule monitoring and management; provide a construction schedule with sufficient detail to illustrate your firms approach to renovating the project. Provide recommendations of your approach to and timing of this process and highlight critical path items and any areas of concern.

· This submission should include a schedule with proposed timeframes, milestones, and other factors which may benefit the project, broken down by phase that would follow a fast-track design build to commission new system to turn over as soon as possible.

Capacity The Selection Committee will also evaluate the ability of the prospective Contractor to meet the terms of this RFP relative to capacity to support schedule. The selection committee will evaluate the Vendor’s ability to complete relevant work commitments successfully and within time and budgetary constraints.

· The Contractor shall clearly identify the project staffing they intend to utilize for the project; including all key project staff, their roles and responsibilities and at what phases of the project they will be utilized. Identify the day-to-day contacts for each phase of the project.

· Provide resumes of key personnel that will be working in the project

· During the construction phase, the Contractor shall provide full supervision to coordinate the job in the field and provide for sufficient and appropriately skilled staff to implement a quality control program.

· If selected, the Contractor agrees that it will provide, for the duration of the project, the full complement of staff

Experience with Similar Projects Describe your firms past experience with construction services related to the requirements of the project. Provide a minimum of 3 projects.

· Detail your experience in working on remodel and mechanical services or similar. Include information on how you worked with on-site management personnel, patrons and ownership to ensure that the construction work and patron safety/satisfaction were seamless.

· Identify any other unique challenges/approaches that you have experienced that will assist the Owner with a successful project.

· The firm must describe its philosophy, experience, and methodology in value engineering, identifying, and mitigating project risks beyond General Contractor control and constructability analysis.

· Provide examples of both value engineering reports and risk/constructability analyses developed and utilized on prior projects and the results obtained.

Cost Proposal Breakdown on costs must be submitted in the attachment titled “DFD AS NEEDED_Price Proposal” image1.png