Amendment_5.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

Page Of Pages

1 5

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Amendment No. 5 See Block 16C.

6. Issued by CODE JC009 7. ADMINISTERED BY (If other than Item 6) CODE JC009 U.S. Department of Labor Employment and Training Administration Office of Contracts Management 90 7th Street Suite 18-300 San Francisco, CA 94103

SAME

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)CODE (X)

9A. AMENDMENT OF SOLICITATION NO.

1630J6-17-R-00001

TO ALL POTENTIAL BIDDERS – RFP FOR OPERATION OF THE ALASKA JOB CORPS

CENTER

9B. DATED (SEE ITEM 11)

10/26/2017

10A. MODIFICATION OF

CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of offers is extended is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods: (a) completing items 8 and 15 and returning copies of the amendment; (b) acknowledging receipt of this amendment on each copy of the offer submitted; or (c) submitting separate correspondence which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by written correspondence provided each correspondence makes reference to the solicitation and this amendment and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

Not Applicable

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

This amendment provides clarifications to the requests on the subsequent pages.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Chin-Jen Chang Contracting Officer

15B. CONTRACTOR/OFFEROR

15C. DATE

SIGNED

16B. UNITED STATES OF AMERICA

16C. DATE

SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

12-19-2017

Solicitation No. 1630J6-17-R-00001 Amendment No. 5

1. Original publication of the RFP and amendments to the subject RFP show conflicting issue dates. The original RFP date was issued on October, 26, 2017. A Microsoft Word version of the original RFP shows an issue date of September 12, 2017. Will the Government clarify the correct issuance date for the purposes of establishing proposal validity dates?

The original RFP date was issued on October, 26, 2017.

2. Amendment 4 states:

Section G.12 of the Solicitation refers to “demand for payment for failure to maintain staffing levels.” The contractor shall have a maximum vacancy rate not exceeding 4% and a specific number of days to fill certain positions. Financial damages will not be assessed at the value specified for the vacant position within the first 30 days of the vacancy.

However, the center operator may not bill the Government for the vacant position.

Damages will be assessed at the rate of 50 percent of the value specified for the vacant position from days 21 through 60. Damages will be assessed at the full value specified for the vacant positions after 60 days. Damages will be assessed and subtracted from a subsequent voucher.

Section G.12 shows four (4) positions with 30 days for each position.

Is there a specific number of days the Government is referring to other than 30 days in Section G.12?

Within the first 30 days, will the Government allow billing one of the specified positions if the position is vacant for 28 days but is filled on the 29th day?

Will the Government clarify how it will not assess financial damages for the first 30 days as shown in the second paragraph, but then assess damages on days 21 thru 60 as shown in paragraph 3 with the period of days 21 thru 30 overlapping each other?

Section G.12 is hereby revised:

The Contractor shall have a maximum vacancy rate not exceeding 4%. The Contractor has the specified days to fill the following positions:

Position Days

Center Director 30

Senior Residential Counselor 30

Security Personnel 30

Academic Supervisor 30

Demand for payment will not be assessed at the value specified for the vacant positions within the first 30 days of the vacancy. Demand for payment will be assessed at the rate of 50 percent of the value specified for the vacant position from days 31 through 60. Demand for payment will be assessed at the full value specified for the vacant positions after 60 days. Demand for payment will be assessed and subtracted from a subsequent voucher.

3. Question 9 on Amendment 3 reads:

Refer to the Price Detail Template (Attachment J-1), and specifically to tab for Line 27- Travel & Training. The cost for this line item is included on the "CR NTE" tab. Can the Government please clarify? Is it the Government's intention to have the contractor estimate these costs identified as "NTE, amount to be set at award"? We note that other costs on the "CR NTE" tab (Food, Utilities and Fuel) do not have a separate tab included in the Price Detail Template.

The following appears on Amendment 3 as the answer to Question 9: “Offerors are to provide cost estimates for all of the line items listed. If there's no separate tab, then the cost should be placed where the line item appears."

However, the answer to Question No. 2 reads: "Not-to-exceed (NTE) amounts will be provided after contract award. Offerors will not propose amounts for these line items."

Will the government clarify the apparent conflict between the answers to Question No. 2 and Question No. 9 on Amendment 3?

The following not-to-exceed (NTE) amounts are hereby incorporated into the RFP:

2-year Base Period:

Line Item 07 (Food): $959,955

Line Item 12 (Other Medical Expense): $238,141

Line Item 19 (Other Facilities Maintenance Expense): $884,901

Line Item 21 (Other Security Expense): $18,959

Line Item 23 (Utilities and Fuel): $863,899

Line Item 26 (Motor Vehicle Expense): $15,406

Line Item 27 (Travel and Training): $52,690

Option Year 1:

Line Item 07 (Food): $489,791

Line Item 12 (Other Medical Expense): $121,505

Line Item 19 (Other Facilities Maintenance Expense): $451,497

Line Item 21 (Other Security Expense): $9,673

Line Item 23 (Utilities and Fuel): $440,781

Line Item 26 (Motor Vehicle Expense): $7,860

Line Item 27 (Travel and Training): $26,884

Option Year 2:

Line Item 07 (Food): $496,452

Line Item 12 (Other Medical Expense): $123,158

Line Item 19 (Other Facilities Maintenance Expense): $457,637

Line Item 21 (Other Security Expense): $9,805

Line Item 23 (Utilities and Fuel): $446,776

Line Item 26 (Motor Vehicle Expense): $7,967

Line Item 27 (Travel and Training): $27,249

Option Year 3:

Line Item 07 (Food): $503,204

Line Item 12 (Other Medical Expense): $124,833

Line Item 19 (Other Facilities Maintenance Expense): $463,861

Line Item 21 (Other Security Expense): $9,938

Line Item 23 (Utilities and Fuel): $452,852

Line Item 26 (Motor Vehicle Expense): $8,076

Line Item 27 (Travel and Training): $27,620

4. The answer to Question No. 31 on Amendment 3 indicates there are PRH changes pending. These changes are assumed to have a bearing on Firm Fixed Price (FFP) areas of performance. Will the Government issue bilateral modifications to the contract when and if changes are made to the PRH which affect the FFP areas of performance?

The Government will issue bilateral contract modifications when changes are made to the Job Corps Policy and Requirements Handbook (PRH).

5. On Attachment J-1, position title cells in labor-related line item tabs are restricted to only accept entries that are listed in the “Position by Title and Holidays” tab. Will the Government please provide a version of Attachment J-1 that includes all required positions including all applicable Career Technical Training (CTT) instructors?

Offerors may propose other positions in the narrative section of Staff Resources or provide a separate worksheet.

6. On Attachment J-1, the Government refers to the difference between cost and sale price as “fee” on many of the line item tables. Fee is a term used exclusively for cost-reimbursable contracts and represents the difference between total cost and price. Many of the line items are fixed price and the term “profit” is not used. Will the Government clarify what the term “fee” represents on firm-fixed-price line items?

The term “fee” in Attachment J-1 shall refer to the following amendments:

Section G.3.1 is hereby revised:

Under the terms of this combination fixed fee and cost reimburseable contract, the contractor shall have the opportunity to earn a technical performance incentive fee and a technical performance excellence bonus for center operations, and for Outreach/Admissions (OA), and Career Transition Services (CTS), if applicable, based on achievement of goals. The technical performance incentive fee shall range from 0% to 2.4% of total direct and indirect costs, excluding fee, CRA, equipment, CTST, and demonstration projects.

Performance measures may fluctuate from year to year based on performance history for the preceding program year. The maximum available technical performance incentive fee will not exceed 2.4%.

The contractor’s performance and the amount of technical performance incentive fee earned shall be determined annually after the close of the contract year based on achievement of Program Year goals within the Job Corps’ Outcome Measurement System (OMS). Each contractor’s performance will be evaluated based on the portion of the contract year that occurred during the Program Year for which the performance measure was in effect.

In order to motivate and reward excellence in performance, those contractors whose performance exceeds the top of the National Performance Range will be eligible to earn a technical performance excellence bonus. Under the resultant terms of this contract, the performance measure will identify incentive fee payment levels as follows for Center Operations:

Center Operations:

Contract Year

Minimum Cost

Incentive Fee (0%)

Minimum Technical

Performance Incentive Fee (0%)

Average/ Target Cost

Incentive Fee

(2.0%)

Average/ Target

Technical Performance

Incentive Fee (1.2%)

Maximum Cost

Incentive Fee

(4%)

Maximum Technical

Performance Fee

(2.4%)

If applicable under this RFP and the resultant contract, the technical performance incentive fees for OA and CTS shall be as follows:

Outreach and Admissions and Career Transition Services:

Contract Year

Minimum Technical

Performance Incentive Fee

(0%)

Section G.3.2 (Payment of Cost Incentive Fees) is hereby incorporated:

Upon completion of the contract year, the Contracting Officer will determine the amount of cost incentive fee earned by the contractor using the cost incentive fee calculation identified in the table above. At the end of each performance period, the Contracting Officer will issue a contract modification to increase the estimated cost and funding on the contract’s cost incentive fee line. Upon receipt of the modification, the contractor would include the additional cost incentive fee earned on the next monthly invoice. If there is no additional fee earned, the Contracting Office will advise the contractor accordingly.

7. Refer to Attachment J-1. In all Personnel expense lines, there are no columns for non-exempt overtime hourly rates or hours. To pay non-exempt personnel for overtime hours in accordance with U.S. Department of Labor, an overtime rate of 150% is to be paid for any/all overtime hours worked. Will the Government clarify how overtime rates and hours for non-exempt personnel are to be incorporated into the deliverables as only using the "Unburdened Direct Labor Rate" column will not provide the correct results in the Total columns.

Offerors may provide a separate worksheet to show the correct results.