16-04 - 27-02 - TECHNICAL SPECIFICATIONS.pdf

TECHNICAL SPECIFICATIONS

BID NO.: 27-02/AL

Cleaning Services for Grease Traps, Building and Storm Drain Lines, Lift Stations and Wastewater

Tanks

1. GENERAL

A. The purpose of this Invitation to Bid is to secure a contract for Cleaning Services for Grease Traps, Building and Storm Drain Lines, Lift Stations and Wastewater Tanks on an “as-needed” basis for various AUTHORITY site locations.

B. Contractor shall be responsible for furnishing all labor, incidental parts and materials, equipment, tools, and supervision necessary to provide full drain cleaning services.

2. PERFORMANCE

A. All work is to be performed according to the AUTHORITY site supervisor’s instructions. The AUTHORITY may coordinate work with other projects and Contractors. Therefore, it is imperative that all scheduled appointments are adhered to. Failure to adhere to scheduled appointment(s) without ample prior notification of changes may be cause for immediate cancellation of contract.

3. RESPONSE TIME FOR SERVICES

A. It is hereby understood and mutually agreed upon by and between parties hereto that the time of delivery is an essential condition of this contract. By submitting a bid, Bidder, if awarded a contract, agrees to the following response times.

• ROUTINE SERVICE – shall be defined as Monday through Friday 8:00am through 5:00pm within 48 hours of request for the

AUTHORITY Transfer Stations and 24 hours for the AUTHORITY Utilities Location(s) in Jog Road.

• EMERGENCY SERVICE – Shall be defined as within four (4) hours of request, twenty-four (24) hours a day, seven (7) days a week including holidays. Emergency rates shall be 1.5 times the amount of routine service rates.

B. Awarded Contractor shall furnish all personnel and equipment necessary to perform services as specified.

4. MOBILIZATION

A. Mobilization shall be defined as the Mobilization of Labor and Equipment for a vacuum truck service which is the operational process of preparing, scheduling, and transporting the precise crew, heavy machinery, and safety gear to the cleanout site to perform the Vacuum Truck cleanout Safely and efficiently.

5. DESCRIPTION OF WORK

A. THE WORK SPECIFIED SHALL INCLUDE, BUT NOT NECESSARILY BE LIMITED TO THE FOLLOWING.

B. Vactor Truck Service, Jet Truck and Pump Truck Services –

• Grease Traps

• Building and Storm Drain Lines

• Lift Stations

• Oil/Water Separators

• Storm Water Sediment Traps

• Leachate Stations

• Manholes

• Injection Wet Well System (confined space entry and pressure cleaning required)

• Pump Station(s)

• Collection Chamber

• Frac Tank(s)

• Tunnel Drains and Underground Lines of Various Diameters

6. SERVICE REQUIREMENTS

A. For all services, the Vactor/Pump Truck holding tank must arrive on the job site clean and empty. “Time arrived”, for billing purposes, shall not start until the Vactor/Pump Truck is confirmed empty of debris, the jetting reservoir is full of water, and the crew is ready to start service. Failure to supply the necessary equipment to complete the work (including hoses, piping, locking rings, etc.) will result in “time not paid”.

B. Specific instructions for leachate stations, manholes and the injection well system located at the SWA landfill and Utility plant are listed below.

C. PRODUCTIVE HOURS

• Man-hours paid under this contract shall be only productive hours at the job site. No travel time or mileage will be allowed.

Refer to “Service Requirements” above for additional information.

• Hourly rates shall commence upon arrival at site (as verified by the AUTHORITY representative) and shall end upon completion of the service. The Awarded Contractor is to schedule service with the site Supervisor.

• All service call tickets/invoices shall include the following:

i. Fully Completed Job Log Form (EXHIBIT-3) as directed by Authorized AUTHORITY employee.

ii. Deductions for any breaks taken.

iii. Disposal tickets at a facility selected by the Awarded Bidder.

iv. Description of services at bid rate(s).

v. Fully Completed Safety/Check-in Time Sheet (EXHIBIT-4) with Signature by authorized AUTHORITY employee as directed.

• ANY SERVICE TICKET / INVOICE NOT SHOWING THE INFORMATION LISTED ABOVE WILL BE RETURNED TO THE

AWARDED CONTRACTOR FOR NON-PAYMENT UNTIL SUCH TIME THE INFORMATION IS COMPLETE.

• The AUTHORTY’s terms are “Net 30 days” after acceptance of an acceptable invoice as described above. Hourly service charge shall be one (1) hour at price quoted for each class of service requested. Hourly rate shall be paid at a fractional quarter hour for actual time over one hour. There will be no rounding up to the next full hour. Only “actual” time worked shall be counted; any “breaks”, including lunch, must be deducted from time worked.

7. LEACHATE STATIONS

A. The Vactor truck service company will be required to provide enough rigid piping (approximately 30 feet) to reach the bottom of each station. Drivers of Pump and Vactor Trucks are to get as close to area to be serviced as possible and avoid any blocking of service roads (to the greatest extent possible).

B. The AUTHORITY will provide a 2-inch male camlock connection water source for the Vactor truck’s use.

C. At no time shall site fire hydrants be used as a water source, unless specifically directed in writing by the AUTHORITY.

8. MANHOLES AND GRAVITY DRAINAGE SYSTEMS

A. Contractor must be able to access manholes.

B. Manhole and storm water sediment traps will require sludge and debris to be removed.

C. The AUTHORITY will provide a 2-inch male camlock connection water source for the Vactor trucks use.

D. At no time shall site fire hydrants be used as a water source, unless specifically directed in writing by the AUTHORITY.

9. INJECTION WET WELL SYSTEM

A. The injection wet well which includes Pump Station #1, Pump Station #2, Collection Chamber and frac tanks. The AUTHORITY reserves the right to add similar structures to this list.

B. Service for these structures will require confined space entry by trained certified personnel who shall conduct all required confined space entry procedures in accordance with all federal, state and local regulations.

C. The Awarded Contractor(s) shall provide copies of their current confined space training certificates for each employee that will be entering a confined space to the AUTHORITY Utilities Department prior to the start of any work.

D. The AUTHORITY will lock-out all equipment leading into these structures in order to completely isolate the confined space prior to the Vactor/Pump truck arriving.

E. The Awarded Contractor(s) shall then follow its company policy on lock-out, tag-out procedures and apply its own locks to the locked out equipment.

F. The Vactor truck service company personnel will be required to enter the structure(s) to pressure wash walls and remove all sludge and debris.

G. The AUTHORITY will provide a 2-inch male camlock connection water source for the Vactor truck’s use. At no time shall site fire hydrants be used as a water source, unless specifically directed in writing by the AUTHORITY.

10. TRANSFER STATIONS

A. Awarded Vendor(s) for all Transfer Station Locations shall supply enough rigid piping to reach the bottom of all separators and sumps, as we as jest hoses sized to easily navigate 4-inch bends.

11. DISPOSAL

A. The Awarded Bidder(s) shall collect and dispose of all liquids and debris from the following AUTHORITY locations at a licensed sanitary disposal facility in accordance with all federal, state, and local regulations.

1. The Jog Road Facility and Associated Facilities: Leachate stations, detection stations, manholes, stormwater sediment traps, and wet wells, (which require pressure cleaning and confined space entry).

2. AUTHORITY Transfer Stations: Leachate stations, detection stations, manholes, and oil-water separators.

3. Utilities and Maintenance Support: Sanitary lift stations, South County wastewater holding tanks, and Frac Tanks at the

Facility/Utilities Maintenance Building.

B. Contractor shall submit disposal tickets received with their invoice.

C. To utilize working hours efficiently, the Contractor shall only dispose of liquids and debris when the Vactor Truck is full, or at the end of the requested service, whichever comes first.

D. A list of licensed sanitary disposal facilities that will be utilized must be included on the “Disposal Facilities List”

(EXHIBIT-1).

12. LOCATION DESCRIPTIONS

A. LOT 1 – Utilities – 6329 North Jog Road, West Palm Beach FL, 33412

Truck Types Needed

Service Areas Estimated Service Frequency Average Disposal Amount

Special Equipment Needed

4000 Gallon Vactor Truck

Minimum

Lift Stations, Detection

Stations, Frac Tanks, Well

Pump Stations, Manholes

Sanitary Lift Stations 1-2x per year, Leachate Lift Stations and Leachate Detection Stations 2x per year. Frac

Tanks, Injection Wet Well Pump Stations (Confined Space Entry) and Collection Chamber are done every other month (6x per year), Manholes are on an as needed basis

4000 plus gallons 30ft of Rigid Piping

Jet Truck Lift Stations, Detection

Stations, Frac Tanks, Well

Pump Stations, Manholes

As Needed Varies 30ft of Rigid Piping

B. LOT 2 - Belle Glade Transfer Station – 1701 State Road 15, Belle Glade FL, 33430

Service Areas Estimated

Service Frequency

Average Disposal Amount

Special Equipment Needed

2000 Gallon Vactor Truck

Minimum

Separator Tanks 2x per year 2000 Gallons None

Jet Truck Tunnel Drains, Tipping Floor, Drain Lines

As Needed Varies None

C. LOT 3 - Central County Transfer Station – 1810 Lantana Road, Lantana FL, 33462

Service Areas Estimated Service

Frequency Average Disposal

Amount Special Equipment

Needed Small Vactor

Truck Separator tanks 4x per year 150 Gallons none

Jet Truck Tunnel Drains, Tipping Floor, Drain Lines Storm Drains

As Needed Varies 3/8” line and 4” hose at least 150 feet long

D. LOT 4 - Equipment Maintenance – 6255 North Jog Road, West Palm Beach FL, 33412

Service Areas Estimated Service

Frequency Average Disposal

Amount Special Equipment

Needed 2000 Gallon Vactor Truck

Minimum

Truck Wash Pit, West Side, Wash Bay, Parts

Room Oil/Water Separator

Truck Wash 4x per year, oil/water separators 2x per year, Westside Wash Bay 4x per year

Varies Parts Room Oil Separator will require a hose 7” in diameter and 40 feet long Jet Truck As Needed Varies Varies None

E. LOT 5 - Equipment Maintenance – 13400 State Road 7, Delray Beach FL 33446

Service Areas Estimated Service Frequency

Average Disposal Amount

Special Equipment Needed

2000 Gallon Vactor Truck

Minimum

Oil/Water Separator Quarterly Varies

Jet Truck As Needed Varies Varies None

F. LOT 6 – Grounds Maintenance/Stormwater Systems – Various Locations

Service Areas Estimated Service Frequency

Average Disposal Amount

Special Equipment Needed

3000 Gallon Vactor Truck

Minimum

Numerous SWA Sites all over PBC

15x per year 6000 Gallons None

Jet Truck Numerous SWA Sites all over PBC

G. LOT 7 - North County Transfer Station – 14185 N. Military Trail, Jupiter FL 33458

Service Areas Estimated Service

Frequency Average Disposal

Amount Special Equipment

Needed 3000 Gallon Combination

Vactor Truck with 2000psi

Grease Trap cleaning and Maintenance, Building Drain Line Cleaning, Storm Drain Line Cleaning, Lift Station

Cleaning and Maintenance

4x per year (approximately every 3 months)

3000 Gallon Vactor Truck

Minimum

Tunnel Drains, Tipping Floor Drains, Storm Drains and Catch Basins, Drain Lines and underground piping, lift stations, oil water separators, Leachate collection areas and sumps

As Needed 1500 Gallons 4”-8” Diameter Hose, Hose lengths up to

300ft, Rigid Extensions for Deep

Structure/Lift Stations

Jet Truck Drain lines and underground piping

H. LOT 8 - South County Transfer Station – 1901 SW 4th Ave, Delray Beach, FL 33444

3000 Gallon Vactor Truck

Minimum

Tipping Floor Drain, Tunnel Drain Lines

4x per year Varies None

Jet Truck Tipping Floor Drain, Tunnel Drain Lines

I. LOT 9 - South West County Transfer Station – 13400 S. State Road 7, Delray Beach FL, 33446

Service Areas Estimated Service Frequency

Average Disposal Amount

Special Equipment Needed

3000 Gallon Vactor Truck

Minimum

Tipping Floor Drains, Tunnel Drains, Water

Separator Tank

6x per year 2500 plus gallons None

Small Jetting Vehicle

Tipping Floor Drains, Tunnel Drains

As Needed 2500 plus gallons Small form factor Jetting vehicle typically on a trailer due to on-site location

J. LOT 10 - West Central County Transfer Station – 9743 Weisman Way, Royal Palm Beach, FL 33411

Service Areas Estimated Service Frequency

Average Disposal Amount

Special Equipment Needed

2500 Gallon Vactor Truck

Minimum

Oil/Water Separator, Six

(6) Tunnel Drains, Two (2)

Tipping Floor Drains, Storm Drains

Monthly 2500 plus gallons (High End)

None

Jet Truck As Needed As Needed Varies None

13. ADDITIONAL FACILITIES

A. The AUTHORITY reserves the right to add additional facilities similar in design, style and size to any of those listed above.

Addition of facilities will take place only upon written agreement between the AUTHORITY and the Awarded Contractor.

B. Additional facilities shall include, but not be limited to:

• Resource Recovery Plant Scale house, 6895 North Jog Road, West Palm Beach, FL. 33412

• North County Landfill Scale house, 6554-B North Jog Road, West Palm Beach, FL. 33412

• Hazardous Waste Facility - North, 6161 North Jog Road, West Palm Beach, FL. 33412

• South West County Transfer Station Scale house, 13400 South State Rd 7, Delray Beach, FL. 33446

• Central County Transfer Station Scale house & Multi-Purpose Room, 1810 Lantana Road, Lantana, FL. 33462

• Central County Commercial Recycling Facility, CCCRF, 1810 Lantana Road, Lantana, FL. 33462

• North County Transfer Station Scale house, 14185 North Military Trail, Jupiter, FL. 33458

• West Central County Transfer Station Scale house, 9743 Weisman Way, Royal Palm Beach, FL. 33411

• Belle Glade Transfer Station Scale house, 1701 State Road 15, Belle Glade, FL. 33430

• Various Building and Office Trailers operated by the AUTHORITY throughout Palm Beach County

• Facility/Utilities Maintenance Building, 6527 N. Jog Road, West Palm Beach, FL 33412

• Landfill Buildings (2), 6880 and 6890 N. Jog Rd., West Palm Beach, FL 33412

• Environmental Lab, 6153 North Jog Road West Palm Beach, FL 33412

• South County Transfer Station Scale House, 1901 SW 4TH Ave, Delray Beach, FL 33444

• SWA Truck Wash Facility, 6255 N. Jog Road, West Palm Beach, FL 33412

• Hazardous Waste Facility – South, 13400 South State Rd 7, Delray Beach, FL 33446

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK