Attachment_7_TO_admin.pdf

Solicitation 15JPSS18R00000030

Attachment 7- Task Order Administration Plan

TASK ORDER ADMINISTRATION PLAN

Task Order Statement of Work

All new task orders will be initiated by a Task Order Statement of Work and signed by the respective ACOR. The requiring Program Office will prepare a Statement of Work (SOW) defining the requirement that addresses each item below and provide it to the COR and ACOR for review/comment. The SOW describes the work to be performed and the period of performance, and usually includes the estimated level of effort. The information can be in the format listed below or any format provided by the requiring office; the format listed below will allow for more efficient review and processing of each order. Minimum content requirements for the SOW include the following:

Funding Document No.____________________

Previous order No.______________________

1. Program Office mission statement.

2. Category or General Area of services required (Asset Seizure, Legal Process and/ or

Litigation Property Management and Disposal, General Office, Other-if Other, please describe).

3. Detailed description of the work to be performed. If the requirement is performance based, the SOW shall include the applicable performance based incentive criteria (positive and negative), any Service Level Agreement standards, or other indicia necessary to objectively measure and surveil the Contractor’s performance.

4. Required deliverables and the dates or number of days due for each.

5. If deliverables are unknown at this time; state how Contractor employees will receive tasks and how performance of tasks will be updated by the Contractor (include frequency, delivery method).

6. If deliverables are unknown at this time, state how Contractor employees will notify the

Government of completion of tasks or how tasks will be delivered (include frequency, delivery method)__________________________________________________________________

7. Reporting requirements (e.g. progress reports) and due dates if applicable.

8. The Period of Performance including the base and any option periods. For any services that are not currently being performed; indicate the anticipated start date.

9. Location of the work (City and State) and state if contractor or Government site.

10. List of property, equipment or materials provided

11. Type of order anticipated (firm fixed price, time-and-materials, or labor-hour).____________________________________________________________________

12. Performance requirements. Include hours and labor category in a table format. Also address the required method of completion, ie. On-going and continuous; 40 hours per week; 20 hours per week; as identified in advance by the Government to complete project.

13. Government Estimate and anticipated order ceiling price.

14. Special requirements(include a statement that the items below are applicable or not applicable; if applicable include specifics related to the order):

a. Security clearances or additional security requirements. The level of security clearance required will be stipulated in the SOW and any performance location specific security requirements._______________________________________________________

b. Travel. Includes all non-local travel expenses. The location and purpose of any anticipated travel should be identified in the SOW if known. Local travel and travel time is not reimbursed under the contract or any orders.____________________________________________________________

c. Training. Includes any training requirements. The location and purpose of any anticipated training should be identified in the SOW if known. If travel is required; this should be identified. Local travel and travel time is not reimbursed under the contract or any orders.____________________________________________________________

d. Key Personnel. Program offices may identify certain labor categories as key personnel positions in the SOW. These may include Program Manager, Task

Manager, or other technical staff personnel deemed important to the success of the task.______________________________________________________________

e. General office support requirements. Program offices should provide items 1-14 for any general office services required; these services should be clearly identifiable.

15. Responsible ACOR for contract administration of the order.____________________________________________________________________

16. Responsible QAE for contract administration and technical guidance at the performance location.__________________________________________________________________

17. Contractor Employee Management and supervision

Contact.__________________________________________________________________

General Guidelines-

(a) Please refer to the contract and all attachments prior to completing the information above to ensure you agree to all contract terms and conditions prior to placing the order.

(b) The contract and any associated order is for services not individuals. The contract and any order requires specific qualifications and labor categories for the performance of certain services.

The contractor is entitled to payment for services performed; therefore, the Government shall ensure that only required services are ordered and performed. Further, the Contractor shall be reimbursed for all services performed if performed by a qualified contractor employee.

(c) Clearly state the anticipated start date of actual performance for any orders with services that are not currently being performed.

(c) The contractor is responsible for the management and supervision of all contractor employees, even if an on-site Contractor supervisor is not available.

(d) The contractor shall coordinate any required on-the-job training with the Government. The

Government shall determine if on-the-job training can be accommodated for new contractor employees. The government shall not pay for on-the-job training of Contractor employees. On the job training is not the same as technical direction.