Amend_6_Attachment_12_RFP_Questions_11302018.pdf

15JPSS18R00000030 Asset Forfeiture Support Services Attachment 12, Amendment 6

Question No.

RFP Section and Attachment No.

if applicable

RFP or Attachment Page No.

Vendor’s Question DOJ Answer

120 Volume II -

Technical Proposal, M.

Delivery Locations, Proposal Markings, and Proposal Due Date

Will the Government extend the due date until December 5, 2018 to allow offeror’s nationwide to be able to put together the most competitive responses to this comprehensive opportunity while accounting for the national holiday and associated off-time for key resources nationwide which falls into critical days leading up to submission?

The RFP is extended until 12:00 p.m. local Washington DC Time on Thursday, December 6, 2018.

121 Amendment 3 Attachment

12, Question

Follow up Question: The answer to question #95 below also appears to contradict itself. The statement “No monetary incentives are anticipated” is very clear. However, at the end of the response below the statement “and recommended incentives or disincentives (such as 3% invoice reduction)” causes further confusion.

The answer to this question is essential to the formulation of an informed response to the solicitation.

Unfortunately our team believes that we would be at severe risk if we guessed incorrectly and made a bad assumption with regard to this important issue. It is

Additional Clarification: The example provided in the response is a disincentive, not a monetary incentive provided by the Government. To further clarify the original response, performance measures shall be based on the requirements and objectives of the Contract. The required elements as proposed should allow for the assessment of performance of the RFP requirements in terms of quality, timeliness and/or quantity.

Original Response: No monetary incentives are anticipated. The only incentive that can be guaranteed to be accepted is the award fee plan for small business participation as stated in Attachment 14. The Government seeks a for that reason that we are officially requesting additional clarification on this issue and a modest delay in the submission date to allow for us and all other potential bidders to fully incorporate your answer into our solution responses. Thank you in advance for your consideration of our request

Original Question:

Performance Measures. Among other content, the instructions state that each measure should include a “recommended incentive or disincentive”. Does the Government consider this to be a performance-based contract with monetary incentives and disincentives? Can you please clarify what type of response is sought to this instruction?

response that identifies successful objective measures of performance for the required services that include at minimum an acceptable quality standard, inspection method (such as review of timesheets), frequency of inspection (such as at least quarterly) and recommended incentive or disincentive (such as 3% invoice reduction).

122 Amendment 3 Attachment

Attachment 11 appears to ask offerors to summarize a GeoAccess study conducted based on locations of the employees of the current staff on the incumbent contract. However, to conduct the study, the Government provided only a three-digit zip code relating to the location of each

To clarify the question, Attachment 10, Health Insurance Questionnaire states that “For any benefit with a preferred provider (or other network) benefit, provide a summary of the GeoAccess studies..”

Response: Attachment 10, as amended, requires that all potential offerors, including employee. Three-digit zip codes can span a very large geographic area (for example, the State of Maryland has only 13 three-digit zip codes). To more accurately identify a network's coverage, an offeror would need the five or nine-digit zip code for each employee. A GeoAccess study based on a 3-digit zip code would not necessarily show an employee's proximity to the location of a plan provider. Having the full zip code of the employee locations would permit offerors to provide more accurate and precise information.

Further, any offeror who had full zip codes for incumbent employees (e.g., the incumbent contractor) would have the unfair advantage of being able to much more precisely pinpoint employee locations, leading to a more robust GeoAccess study. Accordingly, we respectfully request that the Government provide full zip code information for employees or clarify the request in a manner that eliminates any unfair advantage.

the incumbent, summarize a GeoAccess study based on the locations of employees on the incumbent contract based on the 3 digit zip codes provided in Attachment 11. The Department does not have access to the 5 digit zip codes, and given that all offerors, including the incumbent, are required to summarize a GeoAccess study based on the 3 digit zip codes of current employees provided in Attachment 11, we do not think that the incumbent will have an unfair advantage.

123 Please share the name of Commercial off the shelf system (COTS) product Please refer to the answer to question 44 as posted with Amendment Three (3).

government is using for the Order Entry and Tracking System?

124 We would like Government to provide extension for one week to submit response. As you know this is holiday period. Most of key personnel’s are on holiday for this week.

Please see the response to question 120 above.