Attachment_6_Work_Center_Descriptions.pdf

Work Center Descriptions Page 1

WORK CENTER DESCRIPTIONS

This attachment provides more detail of the specific activities performed by the requiring offices listed in the Statement of Work, Section II. This attachment is organized by requiring agency and provides a general listing of clerical, administrative, and professional activities associated with this contract that are necessary to meet that agency’s mission objectives. Depending on the requiring agency, the activities listed may be performed by

Government employees or ordered as services under this contract. The work center descriptions provide a context for the services required by agency and more detail of the specific services that may be ordered.

NOTE:

The Current Contractor Support attachment to this RFP provides information on current similar requirements that is specific to the resources supporting each requiring agency at contract performance locations. The Current Contractor Support attachment includes resources required to perform the Asset Forfeiture activities contained in the Work Center

Descriptions.

Requiring Offices detailed in Attachment 6:

1. Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF), Asset Forfeiture and

Seized Property Division (AFSPD) page 2

2. Asset Forfeiture Section (OMA) of Drug Enforcement Administration (DEA)

Headquarters, Domestic Operations Asset Forfeiture (DOA) page 5

3. DEA Field Offices page 10

4. FBI Field Offices page 15

5. FBI Forfeiture and Seized Property Unit page 19

6. FBI Legal Forfeiture Unit page 23

7. Money Laundering and Asset Recovery Section (MLARS) page 25

8. U.S. Attorney Office (USAO) / Executive Office of U.S. Attorneys (EOUSA) page

9. United States Marshalls Services (USMS) Headquarters page 33

10. USMS District Office page 36

Work Center Descriptions Page 2

BUREAU OF ALCOHOL, TOBACCO, FIREARMS AND EXPLOSIVES (ATF)

ASSET FORFEITURE AND SEIZED PROPERTY DIVISION (AFSPD)

Management and AFP Administration

Process all incoming and outgoing mail including claims and petitions.

Order and maintain office supplies and assist with records management.

Track all property funded through the Department’s Assets Forfeiture Fund (AFF).

Process AFSPD contract personnel new hires, terminations, transfers, and security packages.

Maintain all AFSPD “Open” Physical case files with forfeitable property.

Close physical case files sent to the Field Division for inclusion in case file.

Case Management Team / Forfeiture Process Administration

Process asset intakes and conduct party noticing.

Perform Forfeiture Intake Process, quality review process, and the party noticing quality review.

Disposition Team / Disposal Process Administration

Process Disposal Requests for forfeitable property.

Perform Quality Review of Disposals submitted for decision.

Forfeited Asset Support Team (FAST)/ Forfeiture Process Administration / Asset

Management Custody

Prepare Consolidated Asset Tracking System (CATS) Standard Seizure Forms (SSFs) for all seized forfeitable property; update disposal information in CATS; conduct CATS quality review, and provide seizure call out assistance.

Perform property acceptance queue review for all seized property in N-Force as well as a quality review of CATS SSF for all seized forfeitable property and disposal information in

CATS.

Check property into and out of vault where applicable; conduct physical vault inventory;

assist with preparation of forfeited property for disposal; and conduct quality review of all forfeitable property seized.

Work Center Descriptions Page 3

Funds Control Team / Financial Management

Process requisitions, travel authorizations, and reconciliations; conduct a quality review of reconciled AFSPD invoices, payments, and purchases; and record CATS expenses.

Perform quality review of responses to monthly audit samples from the Financial

Management Division (FMD).

Perform quality review of reconciled government purchase cards.

Help Desk / Forfeiture Process Administration

Process and resolve incoming Help Desk requests by phone or email.

Legal Team / Forfeiture Litigation

Receive and assign claims, receive and assign petitions, review delay of forfeiture, prepare case summary document for litigation and /or petition decisions and petition reconsiderations.

National Firearms and Ammunition Destruction (NFAD) / Disposal Process

Administration / Asset Management Custody

Perform data Processing of Firearms / Ammunition Disposal Requests, Perform FedEx shipping administration, process transferred backlog of Assets Requiring Disposal information to update in N-Force, update asset disposal information in CATS.

Check in and check out property to and from the vault; verify firearms received; and monitor FedEx shipping.

Compliance / Quality Assurance Team / Forfeiture Process

Generate reports; monitor, track, and resolve both AFSPD HQ and FAST CATS exception reporting items; research and compile audit samples for CATS Data Quality Team (DQT), Office of Management and Budget (OMB), OMB Circular A-123, the Assets Forfeiture

Fund (AFF) and Chief Financial Officer (CFO) audits; and monitor Seized Property

Investigator (SPI) and Property Custodian (PC) Portal Exception reporting.

Perform intake review of currency assets seized, equitable sharing request processing, and cost bond restitution processing.

Statistical Team / Forfeiture Process / Financial Management / Internal Controls /

AFSPD Process Administration / Technical Administration

Perform basic statistical research and reporting as well as pre-release database testing.

Work Center Descriptions Page 4

Perform internal controls; process improvement reviews to address audit readiness (AFF, A123, CFO, DQT) and program efficiency; and formulate and manage database programs that monitor, track, and analyze AFSPD operational performance; and conduct advanced statistical research and reporting.

Perform training in using Microsoft Access databases; Microsoft Excel, including pivot tables; Microsoft PowerPoint; CATS, CATS Ad Hoc Reporting Tool (CART), and

Discoverer; advanced statistical research and reporting; pre-release database testing; and database user guide development plus updates.

Training Team / Technical Administration

Perform training; create reference materials and training presentations; administer and collate results of training surveys; maintain and update AFSPD Standard Operating

Procedures (SOP) documents and Asset Forfeiture Training Library; and create, maintain, and distribute e-bulletins that address changes to policy and procedures.

Produce briefs, policy and procedures related documents; maintain and update ATF

Property Order and supplemental material.

General Administrative - word processing (other); file (other)

Personnel - train new employees, attend Asset Forfeiture Training

Telephones

Answer office calls, route calls, and take messages.

Work Center Descriptions Page 5

ASSET FORFEITURE SECTION (OMA) OF DRUG ENFORCEMENT

ADMINISTRATION (DEA) HEADQUARTERS, DOMESTIC OPERATIONS ASSET

FORFEITURE (DOA)

Program Management/File Construction

Retrieve Standard Seizure Forms (SSF) each day from the Consolidated Asset Tracking

System

(CATS) and assemble asset seizure files.

Review for completeness.

Upload data into the Asset Forfeiture Management System (AFMS).

Upload CATS and AFMS.

Retrieve statistical reports as appropriate.

Process monthly statistical reports.

Paralegal /Legal Review

Analyze seizure files received from File Construction for accuracy and probable cause for forfeiture.

Communicate with field offices as it pertains to additional information, correction to

SSF and CATS modifications.

Confer with Chief Counsel Forfeiture (CCF) attorneys on legal issues as they pertain to probable cause and notification of parties.

Monitor and maintain statistical reports.

Maintain files pending delay status.

Prepare Declarations for CCF attorneys.

Update CATS and AFMS.

Communicate daily with OMA staff, CCF attorneys, and field offices.

Work Center Descriptions Page 6

Monitor and maintain seizure files as they pertain to the disposition of Quick

Releases and FIRE (i.e., Frozen, Indicted, Restrained or Encumbered) assets.

Certification and Advertisement

Receive and review seizure files for time constraints and priority.

Prepare legal notice to interested parties on seized property.

Download and prepare seizure files into an electronic format for public notification in accordance with DOJ and DEA guidelines.

Verify public notification document for accuracy.

Update CATS and AFMS.

Mail Room

Receive and stamp receipt date on all incoming correspondence for OMA.

Log documents by category into appropriate database for tracking.

Route all correspondence to appropriate recipients.

Retrieve and route all incoming documents received from secure fax.

File Room

Store seizure files for various actions including Judicial, FIRE, Award, and Closed files.

Maintain and stored specifically in geographic order.

Respond to file retrieval, filing documents, archiving and retrieval from the government records center.

Research and provide documentation for legal action from archived files.

Obtain, maintain, and provide office supplies for OMA.

Claim Processing

Work Center Descriptions Page 7

Review legal instrument for accuracy, timeliness, and proper execution as required in the

Standard Operating Procedures (SOP).

Record Processing

Maintain and monitor files according to SOP.

Ensure return of certified and registered mail receipt cards for notice letters.

Consult with CCF attorneys and field offices for additional information.

Request additional legal notices as necessary.

Property Management

Receive and process documents for disposal of forfeited assets.

Process official use vehicles and property.

Update CATS.

Communicate with the field office’s property custodian.

Support to DEA Groups and Paralegal Analysis

Receive and analyze all incoming petitions, letters, and other legal documents daily.

Receive and analyze seizure files for probable cause, forfeiture, equitable sharing, petitions, and process appropriate actions as verified in SOP.

Review and prepare recommendation for petition and special letters to CCF attorneys.

Perform basic legal research in support of CCF’s forfeiture work, including research of case law.

Request petition investigations regarding petitioners and lienholders.

Consult with OMA staff, CCF attorneys, field offices, and other DOJ components.

Group Assistant

Type correspondence to include petition responses and letters.

Update CATS, AFMS and ADSS.

Work Center Descriptions Page 8

Prepare documents for mailing (certified, Federal Express and first class).

File documents in seizure files.

Provide legal documents to field offices.

Contractor - Operations Supervisor Support

Manage and execute the contract for the office.

Supervise subordinate supervisors assigned to the office.

Execute quality control program.

Recruit and hire all subordinate supervisors within office.

Generate and provide monthly statistics to Program

Manager.

Contractor - Project Director Support

Communicates regularly with the DEA Program Manager (PM) and Assistant Contracting

Officer’s Representative (ACOR).

Supervises subordinate contractor supervisors on-site.

Performs as documented in labor category description and DEA’s SOP.

Coordinates issues relating to personnel (or the hiring of personnel) and performance through the ACOR in a timely manner.

Administrative Support

Possess working knowledge of word processing techniques.

Monitor and maintain monthly statistical reports utilizing existing databases.

Utilize various databases to track and receive information.

Utilize HQ Standard Operating Procedures for processing seizure files.

Work Center Descriptions Page 9

Assist in special projects consistent with labor categories.

Provide quality control/data analysis by verifying files for accuracy for forfeiture and closure.

Update DOJ and DEA file tracking systems.

Respond and route incoming calls to appropriate section.

Management Data

Each month the Project Director will update compliance with DEA processing directives to the Section Chief to include the Standard Operating Procedures (SOP). The update will include the average number of days to process seizure files by labor category as well as any processing issue.

The Project Director each quarter will meet with the Section Chief to discuss contract performance and assess the status of OMA support.

The Project Director will meet bi-annually with the Section Chief to discuss job positions and help assess the on-going status of DEA support.

Contractor - Regional Director Support

Communicate regularly with PM and ACOR.

Perform as documented in labor category description.

Conduct on-site inspections of the Divisional Asset Removal Groups (DARG) with the ACOR on a regular basis to assist in job productivity.

Communicate with the ACOR regarding performance and personnel issues on a regular basis.

Communicate with DEA Field Offices through coordination with the ACOR. All issues relating to contract personnel are coordinated through the ACOR as soon as identified.

DEA FIELD OFFICES

Work Center Descriptions Page 10

Pre-Seizure Planning:

Conduct all research, analysis, and other support tasks necessary to document the asset for possible forfeiture. This can include associating the asset with the individual or crime for purposes of seizure.

Review investigative report and respond to inquiries and requests for assistance.

Perform data base search, investigative research, and telephone toll analysis.

Prepare affidavits for seizure and assist with preparation of affidavits, warrants, letters rogatory, and treaty requests, for seizure.

Review documents obtained pursuant to subpoenas and international requests, Currency

Transaction Reports (CTRs), seized documents, draft DEA Standard Seizure Form (SSF).

Perform Narcotics and Dangerous Drugs Information System (NADDIS) search and prepare package for adoptive seizures.

Assist with preparation of DEA Investigative Form (DEA-6) and other investigative reports in support of the seizure.

Prepare graphics, tabulations, analysis, and documentation of targeted assets.

Assist in drafting seizure reports; review and update seizure report; and prepare various statistical reports.

Appraisal

Prepare purchase order for contract appraisal and title search.

Seizure

SSF Preparation includes the following tasks:

Assist Special Agents in preparing SSFs and review for completeness.

Confirm Vehicle Identification Number (VIN), legal description of property, count, share state.

Input SSF into CATS; retrieve hard copy and proof; create and maintain physical

Work Center Descriptions Page 11 seizure file, case files for adoptive seizures, SSF, and printout to file and agent.

Obtain Lien information for vehicles and real property and correct/modify SSF for

Deficiencies.

Analyze asset, party, probable cause, and held as evidence information to SSF.

Process Quick Release for vehicles, expedited seizure notice to registered owner for vehicles, evidence only property to DEA custody, and personnel use seizure document to Party.

Preparation for Forfeiture

Analyze evidence necessary to support the forfeiture including telephone records, telephone books, bank records, real estate records, records documenting other assets, CTRs; Currency and Monetary Instrument Reports (CMIR); testimony, tax records, seized documents, business records, reports and records documenting related criminal activity, evidence linking the assets to the activity, evidence linking the asset to the related drug activity, drug ledgers, computer records, and discovery materials.

Assist in the preparation of testimony, evidence and graphics for court, grand jury, and depositions.

Assist in the preparation of affidavits and exhibits to support motions to the court.

Document and analyze testimony and evidence obtained during forfeiture proceedings to support forfeiture proceedings and appeals.

DEA Custody (Held for Evidence)

Assist Special Agents in obtaining funding for contract storage.

Prepare DEA custody information as well as DEA Form 19 for purchase order for maintenance and storage.

Perform all necessary duties to include acceptance of seized vehicles and items, maintenance of records, and transfer of custody to the United States Marshals Services

(USMS).

Work Center Descriptions Page 12

Update CATS and establish appraisal service for jewelry and other similar property.

Reconcile asset inventories pending final deposition with the USMS and USAO.

Establish lines of communication with GSA on abandoned properties; perform reconciliation of lost/stolen property; and send disposition letters to USMS.

Data Analysis

Analyze, manipulate, and retrieve statistical data from CATS.

Prepare all special reports and retrieve CATS reports for quality control purposes.

Delay Processing

Respond to delay reminders from DEA Headquarters, OMA, and CCF.

Enter data in CATS.

Petitions

The Petitions Investigation Process includes the following tasks:

Receive, assign, and suspend petitions.

Respond to adoptive seizure petition.

Type Investigative Report, file and forward to OMA.

Process expedited release.

Suspend investigations for 30 days; process investigations; aid in tracking seizures;

file expedited release petitions; and send petition, release, and all documents to OMA.

Awards

Enter Confidential Informant (CI) awards request in database and maintain forms.

Sharing Request Processing

Initiate DAG-71s from State and Local police departments and review and/or correct

DAG-71.

Work Center Descriptions Page 13

Prepare and package DAG-71 and DAG-72 to field seizure file; log DAG-71 to USAO and USMS; and log DAG-71 and DAG-72 to CCF.

Respond to agencies. Update status and contact agencies. Receive sharing checks.

Log and prepare DEA Form 12 and distribute to agencies.

Share Decision Letters with agencies and file ruling. Update CATS.

Prepare denial letters and correspondence to other division asset groups.

Official Use

Review seized assets for conversion to official use.

Prepare request for official use and convert to official use.

Advise USMS and update CATS.

Forfeiture Status

Respond to OMA status letters and forward to USAO on judicial seizures.

Respond to USAO on inquiries.

Respond to USMS on administrative and judicial inquiries.

Follow-up cases and respond to claimants.

Copy, distribute, and file court documents.

Send final decree (Judicial Order) to OMA and update CATS.

Coordinate with USMS and USAO regarding forfeiture status, sharing, and custody.

AF Program Administration

Provide DEA OMA management with a weekly status meeting, end of month update, and monthly reconciliation of cash on-hand update and quarterly update.

Verification

Verify case and seizure files through various tracking systems including CATS/local

Database.

Work Center Descriptions Page 14

Monitor “T” Account.

Possess working knowledge of word processing techniques.

Organize and maintain functional files.

Monitor and maintain monthly statistical reports utilizing existing databases.

Utilize various databases to track and receive information.

Assist in special projects consistent with labor categories.

Provide quality control/data analysis by verifying files for accuracy.

Communicate with DOJ components and DEA HQ as it pertains to seizure, forfeiture, and disposal of property.

Update DOJ and DEA file tracking systems.

Answer office calls and route them to the appropriate individuals.

Work Center Descriptions Page 15

FBI FIELD OFFICES

Pre-seizure

Evaluate forfeiture potential and identify assets.

Review case and become familiar with the details.

Identify assets and owners/liens (vehicles).

Review real property records (owners, taxes, liens) and coordinate with USMS on real

Property.

Prepare and summarize investigative results for review by Special Agent in Charge (SAC), paralegal, and legal advisor.

Prepare affidavit, application for warrant, and warrant of arrest.

Review probable cause, enter in database, and perform file review.

Seizure and Custody

For seized property, the duties are as follows:

Provide information to agencies, and prepare Receipt of Property (FD-597) and Notice of

Conveyance (vehicles).

Input seizure and property data (FBI database) and transfer seized property to custodian.

Determine custodian for unique property.

Prepare the Inspection Report.

Arrange, document, and pay for appraisal.

Process the Quick Releases.

Record and transmit seizure data documents and data (letters, return receipts, FD 634).

Track document response and update database.

Work Center Descriptions Page 16

Process judicially forfeited property.

Deliver notice of Lis Pendens to Assessor/Registrar and pay the fee for filing.

Copy receipts, file, and distribute.

Prepare Civil Forfeiture Report and update database.

Perform cash custody process.

Determine custodian (FBI custody for evidence).

Count currency and transfer to USMS.

Send currency receipt to Bureau and currency release to USMS.

Assist in management of Imprest Fund.

Prepare Update database and verify notice going to Headquarters.

Claims Processing

Receive and review claim and prepare claim for USAO.

Send Form 634 to Headquarters and update database.

Petition Processing

A. Processing:

Review and prepare in standard petition format.

Prepare acknowledgement letter of receipt and letter advising transfer to USAO

(FD 738).

Forward petition to FSPU and USAO and file petition and correspondence.

Forward the petition to investigation, and add petition data to FOIMS/FA database.

Work Center Descriptions Page 17

B. Petition Investigation:

Provide information for preparation, conduct interviews, and participate in discussions.

Prepare FSPU cover sheet (FD-738 and FD-667), file petition report in field office case file, and update petition database.

Equitable Sharing

Assist agencies and review sharing request; coordinate with agent.

Complete decision form and provide status of request; respond to inquiries.

Copy and distribute documents.

Update CATS.

Official Use

Prepare recommendation for Official Use, arrange for inspection, add to inventory, and advise USMS.

Property Disposal

Execute FD-737 and FD-597, close out file, and update CATS.

Initiate Abandonment

In instances where a forfeiture proceeding has been discontinued, send notice letters, clear evidence room, and update CATS.

Request AFF Reimbursement

Request reimbursement from the DOJ Assets Forfeiture Fund.

Provide management data as requested.

Prepare Field Office Reports, Case Status Report, and Case Report.

Work Center Descriptions Page 18

Respond to Inspection Report.

Verify case file and CATS.

Provide word processing, maintain logs, and file.

Answer office calls, route calls, take messages, and answer inquiries.

Work Center Descriptions Page 19

FBI FORFEITURE AND SEIZED PROPERTY UNIT

Provide pre-seizure assistance to field offices. Review investigative reports and respond to ad hoc requests for advice and assistance. Coordinate with Litigation Financial Unit (LFU) and respond to questions of administrative nature. Perform initial input/screen check.

Provide on-site assistance for large and complex seizures. Provide preparation and research assistance. Conduct on-site visit and follow-up. Provide administrative support.

Process Seizure Documents

Receive and distribute Seizure documents. Receive mail or go to the post office to collect mail. Date stamp, log, and count mail. Shred material, as directed. Distribute mail or put in boxes.

Review Seizure documents: CATS Seizure Forms; Bulky Exhibits (FD-192); Receipts (FD-

597); Investigative Report (FD-302); Other facts and circumstances; Motor Vehicle

Inspection Inventory Record (FD-653); Notice of Lis Pendens; Title Documents; Other investigative results; Appraisal Report; Indemnity Agreement; Occupancy Agreement; and, Court documents. Review affidavits, verify data entry, and correct errors/omissions. Enter data and verify support documents. Review for probable cause. Open file, coordinate with

LFU, provide instructions to field, and correct documentation in case file.

Prepare Program Manager Routing Slip to determine if seized property should be retained for official use after forfeiture. Review documentation; and prepare and forward routing slip to field. Provide administrative support and update PFA and CATS.

Produce and Verify Public Notice

Prepare computer-generated personal notice letters for all interested parties

(administratively forfeited property).

Deliver letters using certified mail.

Prepare "green cards" and file copies of notice letters to Headquarters.

Prepare the Case File.

Coordinate the advertisement of seizures in a newspaper with national circulation.

Monitor Custody

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Process invoice for vendor custody or field third party draft office.

Monitor expenditures of the third party draft office.

Review field office request concerning retention of property, for official use, or transfer to

USMS.

Receive release form from program manager, notify USMS of custody decision, prepare letter to USMS, and update PFA and CATS.

Monitor Forfeiture

Receive "green card", determine signature and provide mailroom support.

Review “Proof of Advertisement," advertisement, and invoice.

Provide administrative support.

Receive and file documents.

Prepare Declaration of Forfeiture for legal review.

Prepare civil forfeiture review form and verify green card.

Coordinate with LFU and update PFA and CATS.

Receive files from LFU and forward declaration of forfeiture to Property Management

Officer for signature.

Prepare Program Management Routing Slip.

Request field update of judicial forfeiture cases from U.S. Attorney’s Office (USAO) periodically.

Monitor Claims

Review claims received from field offices.

Review status of seizure in terms of claim decisions.

Respond to field questions.

Work Center Descriptions Page 21

Monitor Petition Decisions

Review administrative forfeiture petitions from the field offices and forward them to Legal

Forfeiture for ruling.

Update rulings in PFA and CATS database and track status of judicial forfeitures from the

USAO, MLARS or local field office.

Monitor Equitable Sharing Decisions

Review all DAG-71s and 72s. Compute shares and correct estimates. Adjust shares based on special requests and adjust shares for liens. Verify entry and correct.

Forward completed DAG-72 to Property Management Officer for signature and approval.

Update PFA and CATS; generate letter and forward administrative forfeitures to USMS for disposition. Forward judicial forfeiture DAG-71 and 72 to MLARS for decision.

Monitor status of judicial forfeiture DAG-71 and 72s at MLARS, USAO or local field office.

Respond to inquiries regarding the status of sharing requests.

Disposition Processing

Receive the standard transmittal form with the declaration of forfeiture, petition ruling letter or DAG-72.

Notify Program Manager that property has been forfeited and is ready to be placed into official use.

Receive Program Manager's justification and forward declaration of forfeiture to Program

Manager.

Prepare FD 369 to pay lien and prepare letter to MLARS.

Forward the letter and file the Copy.

Notify field office of disposal status.

Enter the final disposition results in CATS and PFA and close out the file.

Process Abandonment

Record file/new case on master list.

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In instances where forfeiture has been discontinued, review adequacy of abandonment where owners are known. Read the file for background 302 information. Review file for sufficiency of information and prepare memo for property, firearms, auto units as required. Prepare vesting document. If claim is received, forward claim, claim investigation documentation, and recommendation (ruling letter) to PMO for signature. Send ruling letter to claimant. If no claim is received, forward Vesting of Title document to PMO. Prepare routing slips, separate files and vesting documents, prepare ECs, and prepare memos.

Plan and Monitor Assets Forfeiture Fund (AFF) Reimbursements

Periodically complete accounting documents to transfer funds from the AFF to the proper FBI account. Review FD 369. Process request for procurement action, and review field invoices.

Forward to the Voucher Unit for payment.

Inventory

Assist USMS with reconciling inventory and close out file.

Training

Provide Asset Forfeiture Training Courses for new employees and prepare course material.

Provide management data, Field Office Reports, and related support.

Verify case file and case tracking system.

Provide word processing, maintain logs, file, operate closed file room, and prepare PowerPoint presentations.

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FBI LEGAL FORFEITURE UNIT

Monitor major cases and offer assistance. Respond to field offices and provide in-office support, phone assistance, and documentation review. Provide on-site review and support for major cases. Provide on-site programmatic review of major cases. Provide pre-seizure advice and counsel to all levels of FBI, including case related phone assistance and case related documentation review. Provide program and case-related phone assistance and documentation review for DOJ, Federal agencies, and state and local agencies.

Respond to the Forfeiture and Seized Property Unit (FSPU) by providing legal issues analysis, phone assistance, and documentation review. Respond to case-specific questions and provide preliminary review of Probable Cause. Perform filing, copying, and preparation of documents.

Send and receive documents, perform typing, and provide direct phone assistance.

Legal Review

Open case (copy, record assignments; monitor status; maintain database) and close file. Review documentation and determine legal sufficiency.

Define and rectify deficiencies. Contact field, seizing agency, USAO, and State attorney to obtain and analyze additional information. Develop recommendation and return to FSPU for deficient notices. Close file and perform filing, copying, typing, direct phone assistance; and prepare, send, and receive documents.

Review Petitions

Open case, copy, record assignments, monitor status, maintain database, receive petition from FSPU, prepare letter. Monitor investigation and forfeiture status communications concerning investigative reports. Request and receive additional information from field or seizing agency. Receive and review investigation report and supporting documents. Provide net equity calculations, develop and maintain program, run program, make ruling. Receive reconsideration from FSPU -Reconsideration review and investigation. Prepare reconsideration ruling letter, and close file. Provide filing, copying, typing, direct phone assistance; and prepare, send, and receive documents.

Work Center Descriptions Page 24

Provide legal assistance

Provide pre-seizure advice and counsel to all levels of FBI -Case-related phone assistance; case related documentation review; program-related phone assistance; program related documentation review. Provide pre-seizure advice and counsel to DOJ, Federal agencies, and state and local agencies -Case-related phone assistance; case-related documentation review;

program-related phone assistance; program-related documentation review.

Monitor and address procedures and practices. Review legislation, court rulings, and interpretations. Coordinate legal issues with other organizations and respond to Congressional

Inquiries, audits, inspections, and consultants. Monitor civil suits against FBI personnel.

Perform filing, copying, typing, and direct phone assistance. Prepare, send, and receive documents.

Coordinate with FSPU.

Research and prepare materials.

Provide materials to DEA, federal, state, and local agencies.

Perform filing, copying, typing, and direct phone assistance.

Prepare, send, and receive documents.

LFU Reports

Perform filing, copying, typing, and direct phone assistance. Prepare, send, and receive documents.

Legal counsel case management system reports: Case status report; Legal inquiry report; Case closing report; Training reports; Weekly Division memorandum; Weekly Asset Forfeiture

News contributions.

Maintain Forfeiture Manual

Update Forfeiture Manual as appropriate to keep current.

Word Processing; File

Work Center Descriptions Page 25

MONEY LAUNDERINGAND ASSET RECOVERY SECTION (MLARS)

(formerly Asset Forfeiture Money Laundering Section)

The Money Laundering and Asset Recovery Section (MLARS) leads the Department’s asset forfeiture and anti-money laundering enforcement efforts. MLARS provides leadership by: (1) prosecuting and coordinating complex, sensitive, multi-district, and international money laundering and asset forfeiture investigations and cases; (2) providing legal and policy assistance and training to federal, state, and local prosecutors and law enforcement personnel, as well as to foreign governments; (3) assisting Departmental and interagency policymakers by developing and reviewing legislative, regulatory, and policy initiatives; and (4) managing the Department’s Asset

Forfeiture Program, including distributing forfeited funds and properties to appropriate domestic and foreign law enforcement agencies and to community groups within the United States, as well as adjudicating petitions for remission or mitigation of forfeited assets. To this effect, MLARS is comprised of eight units:

Money Laundering and Forfeiture Unit

International Unit

Bank Integrity Unit

Special Financial Investigations Unit

Program Management and Training Unit

Policy Unit

Program Operations Unit

Office Support Unit

Generate Form Letters.

Perform on-line data update and verification of new and existing records.

Provide organization and management of case files.

Review data (completeness of information, proper execution).

Extract data from database.

Obtain additional information from other investigative agencies/database.

Establish/maintain physical and/or electronic file.

Receive suspense petitions and claims; process sharing requests.

Work Center Descriptions Page 26

Reconcile inconsistencies.

Verify case files and case tracking system.

Assure information is accurate and perform analytical computations necessary to process data.

Assist lead analyst or official in obtaining and collecting all documents and information to complete case file.

Extract data from agency database for management and program reports.

Perform word processing relevant to case documentation.

Prepare and format management reports.

Manipulate, transfer, compute, and print information.

Create and manipulate spreadsheets.

Prepare and correct reports and correspondence using word processing software.

Conduct validation and verification of case files and case data system.

Develop, implement, and conduct required training.

Coordinate with Agency Asset Forfeiture Coordinators to develop initial and follow on curricula for all contractor personnel.

Develop training material, organize schedules, and provide logistical support for training, conduct training; and maintain training records.

Publish periodic training and information advisories.

Update training to ensure policy, regulatory, legal, and system changes are incorporated into training curricula.

Operations / Financial Investigations

Provide general financial management and budgetary support.

Work Center Descriptions Page 27

Perform seized and forfeited asset-related accounting functions.

Monitor and review reports on seized and forfeited asset-related accounts.

Review invoices and receipts related to seized and forfeited asset-related accounts.

Perform certain liaison functions with clients with respect to budget execution.

Review reprogramming requests of clients.

Provide program specific analysis to support budget formulation, budget execution, and financial reporting processes.

Assist prosecutors in reviewing and analyzing financial records obtained during investigations to determine the source and flow of funds, the nature and volume of transactions conducted, and the interplay among related accounts.

Trace criminal proceeds, identify forfeitable assets and funds, and develop legal theories for forfeiture.

Assist prosecutors with the financial component of their preparation for hearings, court proceedings, and depositions.

Prepare exhibits, graphs, charts, and summaries to assist prosecutors in the effective presentation of financial evidence in hearings, court proceedings, and depositions.

Assist the investigation by providing guidance relative to complex financial assets.

Identify potential issues, perform technical and factual research, and recommend alternative solutions.

Provide support in conducting pre-seizure analysis. This includes (but is not limited to) net equity analysis, developing “exit strategy,” and preparation of recommendation to attorneys and litigation team.

Provide support by monitoring financial reports of businesses managed under seizure or forfeiture actions.

Litigation and Legal Operations

Attorney Support

Perform complex legal research.

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Prepare draft legal documents, such as motions, briefs, memoranda of law.

Screen documents for privilege.

Assist attorneys with all phases of litigation as appropriate.

Perform expert legal research and writing on extremely complex issues.

Review investigative reports from various executive agencies, prepare summaries of those reports, and identify matters requiring close Department review.

Conduct high-level analysis of facts, evidence, and legal authorities in connection with domestic and international investigations.

Prepare persuasive legal memoranda, motions, and briefs, which synthesize facts, evidence, and legal authorities.

Assist in the policy area, analyzing and drafting comments on legislative proposals.

Prepare correspondence for signature of government officials on a variety of complex issues.

Paralegal Support

Assist at all levels in the development of civil and criminal litigation, beginning at the investigation level through to filing pleadings with the court.

Work closely with attorneys in preparation and filings of court documents, electronically and in-person.

Select applicable documents and evidence for attorney review.

Conduct first-level document review, and coordinate document productions, in-coming and out-going.

Conduct various document/evidence searches using document management databases, such as

Relativity.

Utilize a law library for legal research and use automated legal research software, such as

Westlaw Next and LexisNexis.

Perform legal research of relevant statutes and precedents relating to pending litigation.

Perform substantive legal analysis and other legal support functions.

Assemble copies, scan, and arrange large volumes of documents for interviews, depositions, Work Center Descriptions Page 29 proffers, and court hearings.

Telephones – Answer office calls, route calls, and take messages.

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U.S. Attorney Office (USAO) /

Executive Office of U.S. Attorneys (EOUSA)

Pre-seizure/seizure

Initiate Asset Forfeiture Case: Assign AUSA, open file. Review seizure forms, investigative reports, and talk with agents. Request title searches, tax assessments, asset searches, drive-by appraisals. Update applicable databases including CATS.

Analyze information. Prepare administrative settlement. Send declination notice to agency. Assist agencies to obtain seizure warrants and delay notice orders.

Cost/Benefit Analysis: Perform cost/benefit analysis. Send forfeiture declination notice to agency.

Initiate Judicial Process (Civil): Prepare civil complaint forfeiture package (complaint, warrant, notices, lis pendens). File complaint and warrant with court. Send copies to

USMS or Treasury Fund agency. Update CATS and LIONS.

Initiate Judicial Process (Criminal): Ensure forfeiture allegation in Indictment or

Information. Update applicable databases including CATS

Notification

Generate Notification: Publish notice on the government forfeiture internet site, or in certain circumstances, in newspaper. File proof of publication with court. Update applicable databases including CATS.

Lis Pendens: Send lis pendens in cases involving real property to USMS or

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Treasury Fund agency for filing in county property records.

Notice to Possible Claimants/Petitioners/Victims: Send notice package to relevant taxing authorities and other possible claimants, petitioners, and victims. Update applicable databases including CATS.

Petitions/Claims

Process petitions for expedited release.

Process petitions for remission (send to agency for report and recommendation); and forward agency report and recommendations with recommendation from U.S. Attorney to MLARS).

Prepare and finalize stipulations with regard to claims and petitions filed in court.

Update applicable databases including CATS.

Litigation (Civil)

Case Discovery Activities: Prepare and serve notice of depositions, interrogatories, request for production of documents, requests for admissions. Update applicable databases including CATS.

Motion Practice: Research applicable law with respect to issues raised by claims.

Prepare motions and proposed orders for dismissal, default, summary judgment, stipulated sale, interlocutory sale, or stay of proceedings. Update applicable databases including CATS.

Trial: Prepare exhibits for trial. Prepare jury instructions or findings of fact and conclusions of law. Prepare motions in limine and responses thereto.

Litigation (Criminal)

Criminal Case: Prepare plea agreements and language for factual resumes. Prepare jury instructions and trial exhibits relating to forfeiture. Prepare motion for preliminary order of forfeiture and proposed order. Prepare forms/instructions to send to USMS or

Treasury Fund agency forwarding preliminary order of forfeiture.

Update applicable databases including CATS.

Ancillary Proceeding: Prepare and serve motion for discovery and proposed order.

Prepare notice of depositions, interrogatories, request for production of documents, requests for admissions. Research applicable law with respect to issues raised by

Work Center Descriptions Page 32 petitions. Prepare motions and proposed orders for default, dismissal, summary judgment, stipulated sale, or interlocutory sale. Prepare exhibits for hearing. Prepare and submit proposed final order of forfeiture to court. Update applicable databases including CATS.

Disposal Notification (Civil and Criminal)

Processing of Orders and Judgments: Prepare and submit forms and instructions to USMS or

Treasury Fund agency for executing final orders and judgments. Prepare release of lis pendens and send to USMS or Treasury Fund agency for filing in county property records. Prepare and file bill of costs in cases where cost bond has been submitted; and send completed bill of costs to

Treasury Fund agency. Coordinate collection of money judgments, restitution, granting of petitions for remission by victims, grants of restoration, with USAO Financial Litigation Unit and court. Update applicable databases including CATS7.0 Equitable Sharing

Prepare sharing request package for decision or recommendation and signature;

forward to MLARS; apprise LEC Coordinator via correspondence; respond to inquiries;

and update databases as appropriate.

Program administration

Provide management data reports; respond to inquiries and requests from headquarters.

Verify case files and proof closed cases. Update and correct CATS and LIONS.

Provide word processing (other); maintain logs (other); file (other); maintain appropriate software; and develop standard formats and forms.

Answer calls, route calls, and take messages.

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UNITED STATES MARSHALS SERVICE

USMS HEADQUARTERS

Procurement/Contracting Support

Develop Statement of Work and Technical Requirements for multi-year contracts.

Assist Districts in annual review of multi-year contracts.

Assist districts in development of Statement of Work and Technical requirements for one-time contracts.

Provide Disposal assistance and oversight to Districts.

Provide assistance to Districts for Blanket Purchase Orders and Delivery Orders.

Provide CATS assistance to Districts

Respond to District requests for assistance.

Provide Pre-Seizure Planning Assistance to Districts - multi-district seizures and large/complex seizures.

Obtain appraisal and title search from contracted services.

Forward appraisal and title search information to the district.

File documents in case file.

Provide recommendations/decision regarding Policy Authorization Reviews.

Management Reviews

Prepare Monthly Reports and Annual Report.

Perform analysis of performance.

Review and analyze District USMS 101s.

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Official Use Processing

Sends NPA Official Use Request to Headquarters

Sends NPA Official Use Request to District

Processes reimbursements to Districts.

Equitable Sharing

Resolve Equitable Sharing problems for District.

Training Assistance for Districts

Provide formal training to Districts (e.g., CATS Training, on-site Asset Forfeiture training, Regional Seminars, and OCDETF Training).

Perform staff assistance visits to Districts and Offices.

Post Seizure

Procurement Functions: Establish multi-year contracts for recurring activities. Perform annual review of multi-year contracts. Prepare one-time contracts under Blanket Purchase Order (BPO). Process small purchase agreements and monitor contracts. Process invoices/bills and maintain procurement files.

Custodian Documentation: Assign Task Order / Delivery Order for appraisal, maintenance, storage, and property management to contracted services. Forward a copy to the district. Track status and keep file.

Data Entry/ Analysis: Enter data into CATS, financial system, and other databases. Reconcile inconsistencies and retrieve Assets On Hand and management reports from CATS.

Clerical Support

Maintain and process travel authorization / reimbursement vouchers.

Make hotel and travel reservations.

Maintain, track, and order office supplies.

Distribute mail and facsimiles.

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Word Processing ; File

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USMS DISTRICT OFFICE

Obtain Asset identification, estimated appraisal, lien information, and title search from agency.

Obtain warrants.

Coordinate with USAO and other investigative agencies (OIAs) during pre-seizure planning.

File documents in case file.

Seizure

File and notify.

Enter data in CATS to generate Seized Property and Evidence Control Report to headquarters (USMS-102).

Document to case Record File (USMS-286).

Post Seizure

Procurement Functions: Establish multi-year contracts for recurring activities. Perform annual review of multi-year contracts. Prepare one-time contracts under Blanket Purchase Order

(BPO). Process small purchase agreements, monitor contracts, process invoices/bills, and maintain procurement files.

Receive assets for custody from other investigative agency (OIA): Receive, inventory, and accept assets from agencies; sign forms.

Custodian Documentation: Notify local government of real estate seizure (sheriff, police department). Request real estate information from county/local government (tax information, etc.). Execute Purchase Order/Delivery Order for appraisal, maintenance, storage, property management to contracted services or to headquarters. Invoice/voucher USMS accounting.

Forward custody documents to case file and maintain financial records.

Data Entry/Analysis: Retrieve hard copy from CATS and proof, check CATS for dates, notices, advertisements, and sharing - Reconcile inconsistencies and retrieve Monthly Statistics from

CATS. Enter data into tracking systems / databases.

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Disposition

Transfer from OIAs: File Declaration of Forfeiture and Disposition Documents and provide

Disposition Information to USA and OIAs. Notify contracted real estate agency to sell. Review offers and attend Settlement. Prepare/arrange for auctions, obtain property from custody, and coordinate auction. Satisfy lien, obtain Bill of Sale, and complete USMS 97. Deposit check and update financial management system. Close file and update CATS.

Other Disposition: Delay reminders to Responsible Agency via USMS 101, End of Year

Inventory, to Region; and Property to purchaser.

Claims Processing

Petitions - Process Cost Bond.

Distribution of Funds: Equitable Sharing Documents to region; Property to S/L, OIA, USAO;

USMS Official Use to HQ; Lien Disbursement request to USMS Accounting; Disposal

Documents to case record file.

Status, Responses, and Follow-ups

Respond to USAO on Judicial Forfeiture Inquiries.

Follow-up on all cases as required; Court documents to case record file; Status request letters.

Contractor Support - Forfeiture Financial Specialist (FFS) Series

Supervisory FFS:

Direct and supervise the work of Forfeiture Financial Specialists (FFS); monitor work and report on progress.

Perform liaison functions with headquarters and Finance regarding nationwide financial operations that affect district office Asset Forfeiture financial operations.

Monitor and analyze the financial operations of assigned districts and offices. Ensure that work meets contract and Government requirement and is delivered on time.

Formulate administrative and technical procedures for accomplishing the tasks.

Perform complex technical and factual research; provide sound recommendations to headquarters management.

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Provide advice and assistance with the development and implementation of the financial training curriculum.

Work with headquarters and district management to formalize relationships and integrate FFS staff and functions into the districts/offices.

Senior FFS:

Support nationwide financial initiatives that affect district and office Asset Forfeiture financial operations such as audit readiness, A-123, and related guidance...

Monitor and analyze the financial operations of assigned districts/offices.

Assist districts/offices by providing: (1) guidance relative to complex financial assets; and

(2) support for preparation of annual Assets Forfeiture Fund audit samples.

Formulate administrative and technical procedures for accomplishing tasks.

Perform complex technical and factual research relative to seized financial and business assets.

Submit monthly reports to headquarters documenting the financial status of districts and offices within assigned region.

Provide support in conducting pre-seizure analysis. This includes (but is not limited to) net equity analysis, developing “exit strategy,” preparation of recommendation to IAs, and USAO.

Monitor…